Search & Navigate displays all your doc headings, bookmarks, images, and tables on different tabs in the sidebar. Its instant search filters data by keywords on all tabs at once. You can also see text search results on a separate tab to navigate to any part of the document.
Video: How to explore your file in Google Docs
How to work with Search & Navigate
Start the add-on
To begin with, open the add-on from Add-ons > Search & Navigate > Start:
You will see the add-on sidebar with 5 tabs for you to navigate the document.
Browse the document by headings
Open the first tab, and the entire structure of your document will be shown in a tree view. Expand or collapse any heading to see all levels of content you have:
- Point your mouse to any heading to see its level or click on it to jump to the corresponding chapter of the document.
- To see only headings of the first level (H1) click on the Collapse button. Click again to expand the list back.
- To refresh the list, press the Refresh button at the bottom of the sidebar.
You can also enable auto-update in the Options
Work with bookmarks
The Bookmarks tab contains a full list of bookmarks in the order they appear in the document. By clicking on the bookmark in the list, you will jump to the referred place in the document.
All bookmarks have the same name by default, each one displays the referred text so you could recognize where it leads:
- The button with three dots will give you access to 3 ways to manage the bookmarks:
- To create a new bookmark, select the desired paragraph in the document and click on the Add button at the bottom of the sidebar.
Tip. You can choose to rename the bookmark or get a link from the drop-down menu right away.
- The Refresh button at the bottom of the sidebar will update the list of bookmarks.
Manage images or tables
All the images and tables you have in the document are listed with their titles (the text above them) on their respective tabs. Select an image or table in the list and you'll jump right to it in the document:
The Search field comes in handy when you need to look for a specific text, bookmark, picture, or table quickly.
Once you enter a word there, the add-on starts looking for matches on all tabs, i.e. in all types of data, simultaneously:
You can see the number of matches under each tab icon.
You can make search case sensitive in the Options
Switch between the tabs to see the results in context:
- The first tab has the headings with the entered text highlighted in yellow. It will also let you see a list of found items within each section.
- The tabs with bookmarks, images, and tables will show only those titles that contain the keywords.
- To see all occurrences of the entered word in the document text, go to the last tab. You can navigate to any found sentence by clicking on the result.
Set additional options
There are three additional options that let you automate the add-on work according to your needs:
- Check off the first one to always start the add-on when you open this particular document.
- Select the second option to automatically synchronize and update the list of headings, bookmarks, images, and tables from your document.
- Tick off the last checkbox to consider the case when entering the text you are looking for in the document.