The Reading Pane is one of those Outlook features that can quietly shape how you navigate your inbox each day. While it might seem like just another part of the screen, the way you use or don't use it can make a real difference in how quickly and effectively you get through your messages. Continue reading
Nobody likes clicking a link and landing in the wrong browser. Using system's default is a logical and user-friendly behavior that makes perfect sense. That's how Microsoft Outlook worked for years. But starting in 2023, things changed. Some versions of Outlook began opening web links in Microsoft Edge, ignoring your browser preferences. Continue reading
Like any other email application, Outlook has a standard font for reading and composing messages. If you find the default text too small or hard to read, you don't have to struggle with it. Simply, adjust font size and style to suit your preferences. Continue reading
If you frequently work with your email late at night, Outlook dark mode can reduce eye strain and make reading messages more comfortable. It can be easily enabled in all Outlook versions and just as easily disabled when you prefer a lighter view. Continue reading
If you send many recurring messages in Outlook such as daily logs, weekly reports, or monthly summaries, adding the current date to the subject line can make them easier to track and reference. While Outlook doesn't directly support dynamic dates in email templates, there are two practical alternatives to work around that limitation. Continue reading
To make your Outlook emails feel more personal, one of the easiest things you can do is add a customized greeting. While Microsoft Outlook doesn't offer a built-in option to insert contact names into the message body, you can automate this with a VBA macro or Shared Email Templates. Continue reading
The Quick Access Toolbar in Microsoft Outlook is a useful feature that keeps your favorite commands right at your fingertips. You control what appears on it, where it's located, and whether it's shown at all, so your most-used tools are always easy to reach. Continue reading
While Microsoft Outlook doesn't offer a built-in date picker for emails, you can use VBA macros or add-ins as practical workarounds. This guide walks you through the main options, with simple steps to follow. Continue reading
Running Outlook rules on non-Inbox folders isn't automatic, but it's possible. The tutorial shows how to use rule combinations to tailor your setup or run the rules manually on the selected folder to keep your workflow on track. Continue reading
Creating a professional email signature in Outlook takes time and attention to detail, whether you're aligning fonts, adding a logo, or setting up links. But what happens when you get a new computer or need to reinstall Outlook? The storage location and transfer process isn't always obvious. Continue reading
Email attachments are a convenient way to share files quickly, but size limits can get in the way, especially when you're sending large images, detailed reports, or presentation decks. Understanding these limits and knowing how to work around them can help you avoid errors and get your files where they need to go. Continue reading
Moving your emails from Microsoft Outlook to Google Gmail can be helpful if you're switching accounts, consolidating messages, or just want access to everything in one place. While the process might seem technical at first glance, it's actually easy manageable with the right steps. Continue reading
Sometimes you need to share a message outside Outlook, save a clean copy for your records, or open an email in Word for editing. Whatever the reason, Outlook offers several ways to save emails, each suited to a different purpose. Continue reading
Exporting emails from Outlook can be helpful for a variety of tasks. No matter your reason – decluttering your inbox, archiving important communications, or preparing for a platform switch – Outlook gives you the tools to create secure backups, filter precisely what you need, and even transform your messages into a spreadsheet-friendly format for deeper analysis. Continue reading
When you receive an email in Microsoft Outlook that contains images, they're often blocked by default for security and privacy reasons. While this is helpful for protecting your data, it can get frustrating, especially if you receive dozens of emails from your partners or clients containing pictures you need to view. Continue reading
As your mailbox fills up with messages and attachments, Outlook data files can grow quickly and eventually hit their size limits. When that happens, Outlook may slow down, show sync errors, or even stop saving new items. The good news? You can take control. Continue reading
When you delete an Outlook email using the standard method, it moves to the Deleted Items folder rather than being immediately erased. This means it still takes up space and can be recovered until the folder is emptied. If you want to remove emails permanently, Outlook offers several options. Continue reading
Running low on storage in Outlook can lead to various issues, from slow performance due to oversized data files to a complete block on sending and receiving emails when your mailbox reaches its limit. Continue reading
Outlook provides quite generous storage space, allowing you to manage emails, attachments, and other data. But if you have been using Outlook for years without cleaning up your mailbox, the storage might be full. Big mailboxes are slower to open and search, making it harder to find important messages. Continue reading
If you need to locate archived emails or change where they are stored, Outlook offers several options. This tutorial covers both tasks, ensuring easy access to your archived messages and other items. Continue reading
If your Outlook inbox is cluttered with unwanted messages, mass deleting emails can help you clean up quickly while keeping important ones intact. This article primarily focuses on the new Outlook and web app, which offer several efficient tools for bulk deletion, while also providing tips for the classic desktop application. Continue reading
After creating a contact list in Outlook, the next logical step is often sharing it with coworkers. In today's collaboration workplaces, you'd expect this to be simple, right? But it's not always the case. Only the classic desktop Outlook app offers built-in options for sharing contacts, but not the new Outlook app and web. Continue reading
The navigation pane is a key feature in Outlook that helps you access essential tools like Mail, Calendar, and People. Depending on your workflow, you may find it useful to change the location of the navigation bar or customize its items to better fit your communication needs. Continue reading
With some time and effort, you can create a nice-looking email signature directly in Outlook or Word. But for polished, professional communication, email signature templates designed by professionals are often the best choice. Continue reading
Sharing an Outlook folder allows your assistant, colleagues, or team members to access specific emails, tasks, or calendars without giving them full access to your mailbox. It's a practical way to collaborate, ensuring everyone has the information they need. Continue reading
Accidentally deleting an important email can be frustrating, but fortunately, Outlook provides several ways to locate and restore deleted messages. Whether the email is in your Deleted Items folder or has been permanently deleted, you can often retrieve it with a few simple steps. Continue reading
Deleting an email in Outlook might seem straightforward, but have you ever wondered where the message goes, if it's truly gone, or whether others can still see it? This article breaks down the process, answers these questions, and explains how email deletion works in Outlook. Continue reading
Adding an automatic signature to your Outlook emails can save you time and ensure that your relevant contact information is included in every message you send. Let's see how you can set up the default email signature across different Outlook versions. Continue reading
Adding a picture to your Outlook email signature - such as your photo, company logo, social media icons, a scanned handwritten signature, or festive images - can help personalize your emails, promote your brand, or simply make your messages stand out. Continue reading
Creating email templates in Outlook isn't just about saving time - it's about crafting emails that look great every time you send them. Adding images to your templates can make your messages stand out, be it a company update, a creative newsletter, or a personal note. Continue reading