Shared Email Templates for Microsoft Outlook


Effective date: August 7, 2023

This document is an integral part of the Terms of Use.


To support the delivery of Office Data Apps sp. z o.o. ("Company") Services, Company may use Sub-processors with access to certain User Content (hereby known as "Sub-processor"). This page provides important information about the identity, location, and role of each Sub-processor.


"Services" mean collectively the Shared Email Templates web application located on, Shared Email Templates add-in for Microsoft Outlook available from Microsoft AppSource (, and Shared Email Templates backend infrastructure located on Amazon Web Services.

"Subscriber" means anyone who uses Services.

"Personal Data" means all of personal data or personal information or personally identifiable information (as defined by Applicable Data Protection Law).

"User Content" means all content that Subscriber uploads, creates, sends, distributes, and/or posts on Services, including, but not limited to, email templates, images, graphics, files, text, document or data files, Personal Data, email messages, HTML code, personalization settings, and other information and/or content that is or may be provided to Company or entered and/or uploaded through Services.

Infrastructure Sub-processor

Company owns or controls access to the infrastructure that Company uses to host and process User Content submitted to Services other than as set forth herein.

Currently, Company production systems used for hosting User Content for Services are located in the infrastructure of the sub-processor mentioned below. The following table describes the legal entity engaged by Company in the storage of User Content.

Entity Name Entity Type Data Hosting Location
Amazon Web Services, Inc. Cloud Service Provider United States, Germany

Company also uses additional services provided by this Sub-processor to process User Content as needed to provide Services.

Service specific Sub-processors

Company works with certain third parties to provide specific functionality within Services. These providers are Sub-processors set forth below. In order to provide the relevant functionality, these Sub-processors access and process User Content. Their use is limited to the indicated purposes.

Entity Name Purpose and Data Processed Data Hosting Location
Microsoft Corporation Microsoft Corporation ("Microsoft 365") is a cloud-powered productivity platform that includes apps like Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, and more.

Company uses Microsoft Azure Active Directory access to integrate Services with Microsoft 365. The primary information Microsoft has access to is contact information, the registration status of the Shared Email Templates add-in, Subscriber permissions and cookies.

Australia, Austria, Brazil, Canada, Chile, China, Denmark, Egypt, Finland, France, Germany, Hong Kong, India, Ireland, Israel, Japan, Malaysia, Netherlands, Romania, Serbia, Singapore, South Africa, South Korea, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States
Verifone Payments B.V. Verifone Payments B.V. ("2Checkout") is a payment processing provider used to manage and process payments for Subscriber. 2Checkout has access to contact information, debit or credit card information or other payment information, IP address, and cookies when Subscriber opts to provide such information for payments purposes. Netherlands, United States
Zendesk, Inc. Zendesk, Inc. ("Zendesk") is customer service software used for Customer Support Service operation and live chat support. Zendesk has access to contact information, IP address, and cookies when Subscriber opts to provide such information for customer support purposes. Australia, Germany, Ireland, Japan, United States
Ecomz Holding Limited Ecomz Holding Limited ("Selzy") is an email campaign service provider used to send email newsletters to Subscribers. The primary information Selzy has access to is the email addresses of recipients of the emails and the content of the emails themselves. Canada, Germany, Latvia, United States

Content Delivery Networks

Services may use content delivery networks ("CDNs") to provide Services for security purposes and to optimize content delivery. CDNs do not have access to User Content but are commonly used systems of distributed services that deliver content based on the geographic location of the individual accessing the content and the origin of the content provider. Services content served to Subscribers and domain name information may be stored with a CDN to expedite transmission, and information transmitted across a CDN may be accessed by that CDN to enable its functions. The following describes the use of CDNs by Company's Services:

CDN Provider Services Using CDN CDN Location Description of CDN Services
Amazon Web Services, Inc. Part of Services, namely Shared Email Templates web application located on Global Web application content served to Subscriber may be stored with Amazon Web Services, Inc. and transmitted by Amazon Web Services, Inc. to Subscriber to expedite transmission.


As Services evolve, Sub-processors may also change.

Company will update this page when new Sub-processors are added or existing ones are removed. This page serves as an ultimate mechanism for notifying Subscribers of any changes to the list of Sub-processors. Subscriber can check this page to obtain timely updates. Optionally, Subscriber can subscribe to email notifications by filling out the corresponding form available here:

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