Note. Signatures 1.0 are deprecated. For information on Signatures 2.0, visit the following pages:
With well-structured and easy-to-customize signature templates in Shared Email Templates for Outlook, you can automatically add informative signatures to your personal and team email messages.
To open a quick Signatures cheat sheet, click the button below.
You will see folders for your personal signatures (My Signatures) and team ones. There will be an individual folder for each of your teams.
Clear the checkboxes next to the items you don't need.
On the Shared Email Templates pane in your Outlook, all your signatures are grouped in folders on the Signatures tab.
To edit, copy, move, or delete a signature, select it and click the corresponding action button:
You can also use the options that are available in the More menu:
To start editing the signature of interest, opt for Edit in Browser in the dropdown list:
Or, click this button:
The signature will become available for editing in the Shared Email Templates web app in your default browser.
Tip. To modify the structure of the signature you're editing and change the type of messages it works for by default, click the Signature options icon. The Signature options sidebar will appear. Make the necessary changes and click Close.
When you're done with editing your signature, click Save.
Note. You can also edit your signatures right in the Shared Email Templates web app. You just need to sign in, select the signature you want to modify, and click Edit. The signature will open in the Edit mode. Alternatively, you can choose the Edit option from the More menu that is next to each signature.
A default signature is automatically inserted in an email message along with a template.
To set a default signature, follow the steps below:
Default signatures are marked as follows:
Responses
Can I use signatures in my mail merge campaigns? I've been trying to insert my office signature as a macro into my message body template but it says that:
The template contains invalid macros that will not be processed:
~%Insert{"field":"signature","property":"Office Signature"}
For context, my office signature is laid out as a two-column table with the logo of my company on the left column, and my contact details on the right column.
I also tried an alternative of simply copy-pasting the logo, but the logo does not show up in the sent emails when I check my test email recipients.
Thank you!
Hello,
Thank you for your question.
Please note that the ~%Insert macro is currently not supported in mail merge campaigns:
https://www.ablebits.com/docs/outlook-shared-templates-mail-merge/#not-supported-macros
Please try to copy-paste your whole signature, not just the logo, right in your mail merge template. If this doesn't work, please email us at support@ablebits.com for further assistance.
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