To start working with signatures, click the Signatures icon on the Shared Email Templates pane in your Outlook:
You will see folders for your personal signatures (My Signatures) and team ones. There will be an individual folder for each of your teams.
To create a signature, select the necessary folder and click the New Signature button at the bottom of the add-in pane:
Note. To create a signature for an encrypted team, you'll need the team password.
After you click the New Signature button, the Shared Email Templates web app will open in your default browser to offer signature templates. Choose any you like and click Next:
Tip. You can create a signature using your own HTML code. Just click Custom HTML in the lower-left corner of the Choose signature template window.
In Signature preview, decide:
What messages your new signature will work for by default (if any).
What sections the new signature should have.
Clear the checkboxes next to the items you don't need.
Tip. You can always add or remove sections with the Signature options icon available in the Edit mode:
Tip. To automatically fetch Azure AD properties from your Microsoft account, select the Use Azure AD properties checkbox:
When you're done, click Finish.
Customize the signature template by inserting the necessary data, images, and links.
You can add a photo that is stored on your OneDrive, in your SharePoint, or in your device. You can also use a photo URL. Just click the photo frame in Signature preview and select the corresponding option:
If necessary, add a banner, a button, or a promo in a similar way:
To insert a link, right-click the necessary section and select Link:
Then enter a URL, text to display, and a title:
When your new signature is ready, name it and click Save.
Note. You can also create a new signature right in the Shared Email Templates web app. Just sign in, switch to the Signatures view mode, click the More menu next to the folder of interest, and select the New Signature option:
Alternatively, you can select the necessary folder and click the New Signature icon on the left sidebar:
How to edit a signature
On the Shared Email Templates pane in your Outlook, all your signatures are grouped in folders on the Signatures tab.
To edit, copy, move, or delete a signature, select it and click the corresponding action button:
You can also use the options that are available in the More menu:
To start editing the signature of interest, opt for Edit in Browser in the dropdown list:
Or, click this button:
The signature will become available for editing in the Shared Email Templates web app in your default browser.
Tip. To modify the structure of the signature you're editing and change the type of messages it works for by default, click the Signature options icon:
The Signature options sidebar will appear:
Make the necessary changes and click Close.
When you're done with editing your signature, click Save.
If you have any questions or issues with this add-in, please feel free to post your concerns in the comments area. As soon as we answer, a notification message will be sent to your e-mail. If you do not want to share your thoughts in public, please contact us at firstname.lastname@example.org.