Identify duplicate rows in Excel

Sometimes we are searching for duplicate rows in Excel just to identify them, without any intent to remove. If your task is to get the repeated entries marked in your table in a special column, take advantage of Ablebits Duplicate Remover. Also, you can easily highlight duplicate rows with the same tool.

In this tutorial, we'll show how to identify duplicate rows in Excel.

How to identify duplicate rows

Identify duplicate rows in Excel.

  1. Run the Duplicate Remover tool by clicking on its icon on the Ablebits Data tab.
  2. Select your table.
  3. Choose the Duplicates option.
  4. To identify duplicate rows, check all the columns of your table. If you want to search for duplicates in only certain columns, tick only these key columns.
  5. Select the Identify in the Status column option and click Finish.

Video: How to find and identify duplicates in Excel

Video transcript

In this video, I will show how to identify the duplicate rows in a special status column using Ablebits Duplicate Remover Wizard.

We go to the Ablebits Data tab, find the Dedupe group and the Duplicate Remover icon. Let's click the down arrow below the icon. As we want to identify the repeated rows, we select the Duplicates Only option.

On this step, I should select the key columns. Since I want to find the duplicate rows, I pick all the three columns of my table.

I leave this box checked since my table has 1 header row. You can enter any number of header rows. I click Next.

On the final step, I tick the Identify in a status column option and click Finish.

A new status column has appeared. The duplicate rows have been identified.


I have a quick question about duplicate tools. So I have list of contact, which it has a lot same person, but one with work email, one with personal email. I run the duplicate identified with status column. but they never line up together. for example, two person is same name, but then when I try to look for it, i have to find which record is duplicate with it. is there a way to line them up perfectly? so i can tell right away which one to delete. my goal is delete their work email, but keep personal email.

Thank you

Katerina Bespalaya (Ablebits Team) says:
February 12, 2020 at 12:06 pm

Hello Kai,

For us to understand your task better, please send us a small sample workbook with your source data and the expected result to I kindly ask you to shorten the table(s) to 10-20 rows. If you have confidential information there, you can replace it with some irrelevant data, just keep the format.

We'll look into your task and see if our software can help.

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