How to work with Date Picker in Excel

Date Picker is a drop-down calendar that helps entering dates in Excel. Just run the calendar and click the needed date to get it automatically inserted into the selected cell. Date Picker will assist if you need to add and subtract years, months, weeks, and days from the chosen date and paste the result into the chosen cell.

Video: How to use Date Picker

How to turn Date Picker on and off

  1. On the Ablebits Tools tab in the Date & Time group, click the Date Picker button:
  2. Enable Date Picker in Excel.

    Date Picker is enabled, so now each time you select a cell with a date you will see the Date Picker icon on the right. Besides, you can open the drop-down calendar if you right-click a cell and choose the Select Date from Calendar option.

  3. To turn off Date Picker, click its button on the ribbon again.

How to insert a date into a cell

Right-click any cell and pick the Select Date from Calendar option in the context menu:

Select date from calendar in the context menu.

Tip. If you already have a cell with a date, you will see the date picker icon next to it. Use it whenever you need to quickly replace the date in Excel.

The Date Picker icon.

You can see the Date Picker pane and its elements:

The Date Picker pane.

  1. The Date Calculator icon; click it if you need to add or subtract dates.
  2. Click the Two-month view icon to expand the Date Picker pane to two months. To get back to the one-month view, click these double arrows once again.
  3. The Today icon. Click it to switch to the current date in the calendar.
  4. The Up and Down icons will help you navigate between months.
  5. The Undo icon. Use it to cancel your choice and return the value you had in your sheet before using the tool.
Tip. When you click on any date in the calendar, you will see it being pre-set in your cell. It will also be displayed at the top of the Date Picker window with a little tip indicating the difference between the today's and the selected dates.
Tip. Click the month name to switch to the year view, click the year to switch to the decade view.

Double-click the needed date or press Enter to have it inserted into the cell and close the calendar.

How to calculate dates in Excel

Select a cell that contains the date you want to use for calculations, right-click it and choose the Select Date from Calendar option in the context menu. Or click the Date Picker icon next to the selected cell.
Date Picker icon.

Note. If an empty cell or a cell with a non-date value is selected, the current date will be used for calculations.

Click the Calculator icon in the upper-right corner of the Date Picker pane or press F4 to open Date Calculator:

Date Calculator for Excel.

You can see the Date Calculator pane and its elements:

Add years in Excel.

  1. When you run Date Calculator, the addition (+) is chosen as the default operation. If you need to subtract dates, just click the minus (-) button. Besides, you can use the corresponding buttons on your keyboard.
  2. The result of the calculation.
  3. The units you can add or subtract.
    Tip. To move between YEARS/MONTHS/WEEKS/DAYS comfortably, use left/right arrow buttons on your keyboard or hotkeys:

    Y for years

    M for months

    W for weeks

    D for days

  4. The Backspace icon; click it to cancel entering the last digit or press Backspace on your keyboard.
  5. The Clear icon: single click - the last entered digit is removed, double click - all entry is removed.
  6. The Show result in calendar button; click it to display the calculated date in the calendar.
  7. Click the Put result to cell button to insert the result into the selected cell.

Use the number keys on your keyboard or click the digits on the calculator's pane to enter the number of years, months, weeks, or days you want to add or subtract.

Click plus (+) to add or minus (-) to subtract the entered number of years, months, weeks, or days.

The result of the calculations is displayed on the pane:

Subtract dates in Excel.

Click the equal sign (=) to perform calculations with the result date:

How to calculate dates in Excel.

Tip. Double-click C on the pane or press C on your keyboard to remove all the digits.
Tip. Press the F6 key or click the Show result in calendar icon and you will get the date selected in the calendar.

Press Enter or click the Put result to cell button to insert the result into the initially selected cell.

A quick way to calculate a date

  1. Select a cell with the date you want to use for calculations and click the Date Picker icon next to it.
  2. Press F4 - the Date Calculator is opened.
  3. Click the plus sign (+) or the minus sign (-), enter the needed number of years, months, weeks, or days.
  4. Press Enter and get the result pasted into the initially selected cell.

Responses

How do I apply the date picker to an entire row? I can only get it to apply to one cell at a time. I need to send form out and need about 300 people to fill it out and need them to be able to select a date in an entire row.

Reply

Hi David,
Unfortunately, there is no possibility to apply Date Picker to an entire row. The tool works for only one cell at a time. We are sorry it can't help you with your task. We will look into the possibility to implement this feature in our future releases.

Reply

Is there a way to customize how the date is initially displayed in excel without having to change after the date is picked? Preference is dd-mmm-yyyy (12-Jul-2018).
Thanks, J

Reply

Hi Johanna,
Thank you for your question! Now you can’t do that, but in our coming update of Ultimate Suite for Excel, we will fix it. Date Picker will use the format of the cell initially selected. So first you will have to format your cell as Date 12-Jul-2018, and only then pick a date in the Date Picker calendar.
Thank you for helping us become better!

Reply

Is there a way to have the cell default to the calendar? i.e. when you click the cell, the calendar to select the date automatically pops up?

Reply

Hi Jeff,
Thank you for using our product.
In the current Ultimate Suite version, there is no such an option to make the calendar pop up automatically. I will pass your question to our developers and maybe this feature will be introduced in the coming release 🙂

Reply

Is there a way thet the excels "Worksheet_Change(ByVal Target As Range)" can recognise that the date picker has changed the value of the cell in that range

Reply

Hi Steve,
Thank you for using our product and for your question. Unfortunately, no, because no work change event occurs when Date Picker changes the value.

Please feel free to contact us with any other questions.
Thank you.

Reply

Is it possible to embed the date picker in the cell so that users without the add-in will only need to pick a date from the calendar? I am creating a form for our company users and I want to have a calendar for them to pick a date instead of keying it in.
Thank you.

Reply

Hi Henry,
Thank you for using Date Picker and for an interesting question. Unfortunately, it is impossible to embed Date Picker in the cell and make it appear on the machines that do not have the add-in installed. I believe that you may find a solution of your task here, maybe one of the described ways to create a calendar in Excel will work for you.
Thank you.

Reply
Albert O'Halloran says:
November 17, 2018 at 11:26 am

Can you include week numbers i.e. week 46, week 47 etc, in the pop up calendar? I just discovered albebits and I think it is great. It has made my job a lot easier. Thank you

Reply

Hi, Albert,
Thank you so much for your comment, it is very inspiring for us to know that our work really helps!

And thank you for the suggestion on showing week numbers in the calendar. I have passed it to our developers and in the coming updates we will implement this feature.

Thank you.

Reply

Can you have two date pickers on one sheet? I am struggling making them both work.

Reply

Hi, Svetlana,
Thank you for your comment and for using Date Picker. Unfortunately, there is no way to have two Date Pickers on one sheet, we didn’t even think of such a use case. Could you please explain in more detail why do you need two Date Pickers on your worksheet? We will think of a way to help you.
Thank you.

Reply

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