Combine worksheets based on their headers

Consolidate data from identically named columns

Consolidate Worksheets Wizard for Excel allows copying data from multiple worksheets even if they are structured differently. This means that you can join data from columns with the same name if their order is not identical.

See also: Merge Excel Tables wizard will help you combine data from two Excel sheets by matching columns in seconds!
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Combine Excel data from columns with the same name

You may need to combine workbooks that have identically or differently structured data in each sheet. Choose the Combine Worksheets tool to join multiple spreadsheets into a single large table and place records according to their headers. You can also pick out the columns you want to combine so that unnecessary data are not copied to the new file.

Note. All sheets you want to combine must have headers. Join data from columns with the same name if their order is not identical

Step 1: Select the worksheets to combine

Once you click the icon to start the add-in, you will see the step you are on at the top of the window. The first step will show all files that are open in Excel. You can select the worksheets you would like to join by ticking off the check-boxes next to their names.

If you have a long list of spreadsheets, take advantage of the checkbox next to the Worksheets column at the top of the list. It lets you instantly select and deselect all items.

The buttons at the bottom of the window will also help you deal with a big number of files.

  • Expand all / Collapse all – press this button to quickly show or hide all sheets in each workbook.
  • Exclude – remove the selected workbooks from the add-in window.
  • Add files… - use this button to include the files that are not open in Excel.
Click the Select range icon to pick a custom range with data

The add-in automatically pulls all data from the selected worksheets. To change the highlighted area, select the sheet name in the list and click on the Select range icon under the Ranges column. It will open the selected sheet and you will see a dialog box that allows you to pick the necessary cells.

If you want to combine data from all columns, untick the checkbox Select columns on the next step to skip it.

Step 2: Select the columns to copy

The columns you choose on this step will be joined into one based on their headers and placed to a new location. You will see a list of column headers from all the selected worksheets and the total number of times a given label occurs in the tables. E.g. if you select 5 files and each has a column with the label “ID”, you will see 5 in the Number of occurrences field for this column.

Select the columns to combine

To exclude some records from the results, unselect the column in the list. If you want to combine data from all columns, keep all check-boxes selected.

Note. You will not see this window if you unticked the checkbox Select columns on the next step earlier.

Step 3: Choose how to paste records

This step lets you define the way to copy and paste records to the combined columns. Just select the needed option:

Select additional options to combine your data
  • Paste all. If the copied ranges contain formulas, then Excel formulas will be pasted along with the values.
  • Paste values only. This option will replace formulas with values in the resulting table if your formulas may not show the correct result after being copied to a new location.
  • Create links to source data. Select this radio button if you want the consolidation results to be updated automatically when the data in the source table change.
  • Preserve formatting. Tick off thischeck-box to keep the cell format and the styles of the copied ranges.
  • Separate the copied ranges by a blank row. See the borderline between the pasted ranges by adding an empty row between them.

Step 4: Choose where to place the result

Select the destination for the combined data from one of the following options:

  • Pick New workbook to create a new file with the results
  • Select New worksheet to add a resulting sheet to the current open workbook
  • Or choose an existing sheet manually by picking Custom location.
Select the destination for the combined data

Click Combine to see data from the same columns merged into one Excel table.

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