Search & Navigate for Google Docs

How to work with Search & Navigate

The add-on will display all your document headings, bookmarks, images, and tables on different tabs in the sidebar. Its instant search filters data by key words on all tabs at once. You can also see text search results on a separate tab to navigate to any part of the document.

Browse the document by headings

Open the add-on from Add-ons > Search & Navigate > Start.

The entire structure of your document will be shown in a tree view. Expand or collapse any heading to see all levels of content you have.

You can point your mouse to any heading to see its level, or click on it to jump to the corresponding chapter of the document.

See table of contents in the sidebar

To refresh the list, click on the Refresh icon at the bottom of the sidebar. You can also enable auto-update in the Options.

When you use the search field to look for certain text, images, or tables in the document, the headings that contain the entry are highlighted in yellow.

Work with bookmarks

You will see a full list of bookmarks in the order they appear in the document on the Bookmarks tab. Jump to the referred place in the document by clicking on the bookmark in the list. To name, delete, or get the bookmark link, point your mouse to the item and click on the "..." button to the right of it.

See a list of all bookmarks in the document

Add, rename, delete, or get a link to the bookmark

To create a new bookmark, select the desired paragraph in the document and click on the plus button at the bottom of the sidebar. You can choose to rename the bookmark or get a link from the pop-up menu right away.

Since all bookmarks have the same name by default, each one displays the referred text so that you recognize where it leads. Re-naming them is the simplest way to make text navigation easier:

  • Click on the "…" button to get access to 3 additional actions and choose to Rename
  • Type any meaningful name for your bookmark, e.g. "Start reading here", in the editable field
  • Press Enter or click the "tick" icon to save the new name, or click the "cross" icon to cancel changes

Getting a link or removing the bookmark is just as easy:

  • Get a link to the bookmarked place in the document by choosing the Link option
  • Remove a bookmark by clicking the Delete option

To refresh the list, click on the Refresh button at the bottom of the sidebar.

Manage images or tables

All the images and tables you have in the document are listed with their titles (the text above them) on their respective tab in the add-on sidebar. Select an image or table in the list to see it in the document.

See the list of images you have in the document

If your file contains a lot of images or tables, you can quickly filter them by entering the key words from their titles.

Filter the list of tables you have in the document

Find text

Once you enter a word into the Search field, the add-on starts looking for matches on all tabs, i.e. in all types of data, simultaneously.

You can see the number of matches under each tab icon. To see all occurrences of the entered word in the document text, go to the Search results tab.

Browse all found items on the Results tab

You can navigate to any found sentence by clicking on the result.

Tip. Use Options in the add-on footer to make search case sensitive.

Switch to other tabs to see the results in context. The tabs with tables and images will show only those titles that contain the key words. See the headings with the entered text highlighted in yellow on the first tab, which will also allow you to see a list of found items within each section.

Additional options

There are three additional options that let you automate the add-on work according to your needs:

Use additional options to tune the add-on for your needs

Auto-start add-on with this document - Check off this option to always start the add-on when you open this particular document.

Update the sidebar as the doc changes - select this check box to automatically synchronize and update the list of headings, bookmarks, images, and tables from your document.

Case sensitive search - use this option to consider case when entering text you are looking for in the doc.

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