Advanced Find and Replace in Excel online

Find and replace values or formulas in the entire Excel online file

If you work in Office 365, this add-in will give you all the search options you need. Here you can learn how to work with the add-in.

Define search settings

As soon as you start the add-in, you can use the Find what and Replace with fields to quickly substitute the necessary records. Once you enter the searched word and its replacement, you can click Replace to update the records one by one and see the list with the results, or click Replace all to change all matches at once.

The add-in searches in all sheets by default. You can customize its settings by clicking on Search options at the bottom of the pane.

Define additional search options
  • Use advanced options to narrow down the results to just the values you need
    Check the Entire cell option to find a complete match, i.e. the cells that contain only the value you are looking for.
    Select Match case to make your search case-sensitive.
    • Choose what kind of records to look at
      You can restrict the search just to formulas or values, or look in both: formulas and values. Simply select the necessary check boxes.
    • Select the sheets for the search
      The add-in performs search in all sheets by default. If you want to find matches only in some of the sheets, check the boxes next to the sheet names. Remove the check mark from those sheets that you want to exclude from the search.
      You can also narrow the search down to the selected range of cells by picking the selected range radio button.

    Once you set the necessary options, click on the “Close” icon at the top of the pane, or on the Search options icon at the bottom of the pane.

    Choose the kind of data and sheets for the search

    Enter the search term into the Find what: field and click Find all to see the search results.

    Work with the results

    The add-in will list all matches organized by sheet they are in. You can jump to any value by clicking on it in the list, see its type in the first column, and the cell address in the second column of the resulting table.

    See the results organized by sheet

    Enter the substitution in the Replace with field. If you want to replace a certain record, select it in the list and click Replace. If you want to change all found values, click Replace all.

    Replace records by one or all at once

    You can change search options, enter a new term in the Find what field, and start a new search by clicking the Find all button.

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