The Shared Email Templates add-in is designed to help you avoid retyping the same messages and replies in Outlook. But what if you need to insert certain information into several templates you use? For example, your email address, company name, social media accounts, etc. With the Properties feature, you can easily add these details.
For each team and profile, you can create a set of properties and use them in your templates.
You can create properties for your Shared Email Templates profile and for your teams. You can use profile properties in any template wherever it is located: in your private folders or in teams. For a team template, you can use only this team's properties.
To edit or create profile properties, click the three dots at the lower-right corner of the add-in pane and select Profile:
Find My Properties and click the Edit properties icon next to it:
To create a new property, click the Add Property button:
Enter the name and value of the new property:
Once you click the Save button, you'll see your new property in the Custom section. In the preview pane, the content of the property is shown and the Edit and Delete icons are present:
To see or create team properties, select the team of interest and click the Edit properties icon:
To add a new property, click the Add Property button:
Enter the name and value of the new property and click Save:
The new property is in the Custom section. In the preview pane, you can see the content of the property and use the Edit and Delete icons if needed:
To set a default format for dates, add DateFormat to your team or profile properties. If the default date format is intended for your team templates, create DateFormat as a team property. If it is for your personal templates only (My Templates), DateFormat should be a profile property.
Available default formats
Abbreviations and their meaning
To set a default language tag for dates, add DateLocale to your team or profile properties. If the language tag is intended for your team templates, create DateLocale as a team property. If it is for your personal templates only (My Templates), DateLocale should be a profile property.
The full list of possible languages for your dates and their codes (tags) is available on the Microsoft website. In that list, find the language and country you need in the first two columns, copy the corresponding code from the third column, and paste the copied code into the property value field in Shared Email Templates.
For example, this code refers to the French language spoken in Luxembourg:
To use mailbox, profile, team, and Azure AD properties in your templates, you'll need the ~%Insert macro.