Create and insert e-mail template phrases into Microsoft Outlook messages

Template Phrases for Microsoft^® Outlook^®

Insert commonly-typed phrases in Microsoft Outlook e-mails

For Microsoft Outlook 2010 (32-bit and 64-bit), Outlook 2007, Outlook 2003.

With this plug-in for Microsoft Outlook you can instantly insert commonly-typed phrases or blocks of text into your e-mail messages, without having to type the same text over and over again.

Have frequently-typed phrases inserted into a message in a click!

Template Phrases pane in Outlook

Template Phrases for Microsoft Outlook is undoubtedly a very useful tool for anyone who extensively uses e-mail in their daily work, from technical support personnel to sales managers.

Greetings, signatures, answers to some particular questions, words or phrases can be typed hundreds of times; the same things are explained to your clients or partners again and again. How nice it would be have all these regularly used phrases ready to be inserted into your Outlook message. Picking the right template and pasting it into an e-mail in a flash, this is exactly what our Template Phrases plug-in offers!

Shared templates - created once and used by the entire team

Share templates with your colleagues

The Shared templates feature is really helpful if you work in a team and want to share your templates with co-workers. And it is absolutely vital if you want to be sure that all your employees reply to customers using the same templates, thoroughly written and proof-read. You create a folder with the templates you want to make common and export it to a network drive. That's it! Your employees only need to import that folder to their Template Phrases and double click on the necessary item to have it in the message. From now on, you can be absolutely sure that all your clients receive the most competent, comprehensive and up-to date answers.

Template Phrases for Microsoft Outlook main features

• 
  Quickly find any template
  The Template Phrases pane gives you the absolute and complete visualization. You see all your template phrases at a glance organized in a multi-level tree structure, and you also see the full text of the currently selected template in the preview window.
• Click once to insert a template phrase into your Outlook e-mail or to add a new template to the existing list.
• Save text formatting: insert pictures, hyperlinks and edit template text the way you are used to.
• Support of macros in a template. You get a pretty good set of macros  to automatically add attachments to your email messages, to fill in To, CC, BCC or Subject fields, to request Read or Delivery receipts, and to do a whole lot of other things which you do manually dozens of times a day.
• Special shortcuts let you have certain templates inserted each time you create new email messages, reply to or forward them.
• Shared templates option. You can easily share your suite of phrases with your colleagues.
• Export / import template phrases to access your templates on several PCs.
• Quick search in all templates. With incremental search you can find the needed item by entering a few letters in no more than a second.
  
  Update your template and make use
  of macros and shortcuts
  You switch to the Search tab and type the keyword or keywords. As you type, all templates containing this word, or its part, appear in the Template Phrases for Outlook pane.
• Favorites. This tab lets you arrange the most frequently used templates so that you can pick one of your favorite wordings in an instant.
• Recently used tab, as its name suggests, lets you see the most recently used templates at a glance. You can simply see the ones pasted last or sort them by name or frequency of use.
• Work with e-mail messages of any format. The template phrases are stored in the plain text format, and when inserted into the e-mail they automatically take its format whether it is HTML, rich text (RTF), plain text or a Microsoft Word document. So, the formatting of your Microsoft Outlook messages will never be destroyed.
• Support of all Microsoft Outlook versions: 2003, 2007 and Outlook 2010 32-bit and 64-bit

5 simple steps to speed up your e-mail correspondence

Your favorite templates
are always at hand

1. Download and install the Template Phrases for Microsoft Outlook plug-in.
2. Create a new message or click Reply. In the Microsoft Outlook message window, you will see the Template Phrases pane.
3. Select the frequently repeated text fragment. This may be a sentence, a few paragraphs or an entire message.
4. Click on the New template button in the plug-in's panel and give a name to the new email template.
5. Click OK. That's it :-) Now instead of retyping the same text over and over again, you just double-click the name of the template in the Template Phrases for Microsoft Outlook panel and get the phrase inserted in your e-mail.

What makes Template Phrases unique, or 7 key benefits

1. Save time. Save plenty of time that you would have wasted on typing frequently
   repeated phrases or text fragments.
2. No mistakes, no misprints in your e-mail messages.
3. See all template e-mail phrases at a glance.
4. A multi-level tree structure of your Microsoft Outlook templates and a preview
   for the currently selected item make your work comfortable and easy.
5. You need just a second to find the necessary template.
6. It takes only a click to open and hide the add-in's pane, to insert a template text
   or to add a new template phrase.
7. You can save text formatting with hyperlinks and pictures to have a ready reply at your disposal.

How to work with Template Phrases for Outlook:

• Create a new template
• Paste a template into the message
• Manage templates tree
• Share templates
• Back up and transfer your templates
• Quickly find the necessary templates
• Work with the Favorites
• Manage the add-in pane
• Template Phrases Options

Need testimonials?

Everyone in our Support team uses Template Phrases in their everyday work, and this Outlook add-in has been saving us a great deal of time and money!

Download now and see how it can help you