Nov
20

Sync Google Calendar with Outlook 2010 and 2013

This article explains how to sync your Google Calendar with Outlook 2010 and 2013, it also provides an overview of free tools and services to help you choose the approach best suited for your needs.

Most likely by now all of you are aware that the old good Google Calendar Sync is not supported any longer. It was succeeded by Google Apps Sync that works only for paid accounts. And you don’t need to have the third eye to comprehend at least one reason why they discontinued Calendar Sync. Microsoft and Google are the biggest competitors fighting for the leadership and market share, and all’s fair in love and war… It’s not only clear why we, users, should suffer.

Anyway, apart from Google’s Calendar Sync, there exist a number of ways and free tools to sync Outlook and Google calendars and hopefully this article will help you choose the best approach.

How to synch Google Calendar with Outlook 2010 and 2013 (read-only)

Using this method you can set up one way syncing from Google Calendar to Outlook. Outlook will periodically check the Google Calendar for updates, and if any new or modified events are found, they will be downloaded and displayed alongside with your Outlook appointments.

Copy Google Calendar’s URL

1. Log into your Google account and click Calendar on the Google bar.
Log into your Google account and click Calendar on the Google bar.

If you are logged into your Gmail account, then you will need two clicks instead of one. As you probably know, about two months ago Google rolled out the new update and all of a sudden the Calendar button disappeared from the G-mail page’s task bar. Anyway, click on the Apps launcher icon Apps launcher icon and select Calendar from the list of apps.

2. Hover over the needed calendar in the calendar list at the left-hand part of the screen, click the drop-down arrow that appears to the right of the calendar name, and then click Calendar settings.
Hover over the needed calendar in the calendar list and click Calendar settings.

This will open the Calendar details page.

3. If your google calendar is public, then click the green ICAL icon next to Calendar Address. If it is private, click the ICAL button next to the calendar’s Private Address.
Click the ICAL button and copy the calendar's URL.

4. Copy the calendar’s URL. Now you can paste this URL into any other application that supports the iCal format (.ics) and access your Google calendar from there.

Synchronizing with Outlook 2010 and 2013

Method 1:

1. Open your Outlook and switch to Calendar > Manage Calendars ribbon group.

2. Click Open Calendar button and choose “From Internet…” from the drop down list.
Click Open Calendar button and choose

2. Paste your Google calendar’s URL and click OK.

Method 2:

1. On the File tab, select Account Settings twice.
On the File tab, select Account Settings twice.

2. Switch to the Internet Calendars tab and click the New… button.
Click the New… button on the Internet Calendars tab.

3. Press Ctrl + V to past the Google calendar’s URL, and then click the Add button.

4. Click Close to close the Accounting Settings dialog.

5. In the Subscriptions Option dialog box, type the folder name for the imported calendar and make sure the Update Limit checkbox is selected. If you want to transfer the attachments within your Google Calendar events, select the corresponding option too and then click OK.
Name the imported calendar and make sure the Update Limit checkbox is selected.

That’s it! Your Google calendar has been added to Outlook and you can see it under “Other Calendars“.

Google calendar has been imported to Outlook and you can see it under 'Other Calendars'.

Note! Remember that the Google Calendar imported in this way is read-only, the lock icon lock icon is displayed in the lower right hand corner of all imported Google Calendar’s events, meaning they are locked for editing. Changes made in Outlook are not synced with your Google Calendar. If you want to send the changes back to Google Calendar, you need to export your Outlook Calendar.

Free tools and services to sync Google Calendar with Outlook

In this section we are going to look into some free tools and services and see what additional benefits they provide.

gSyncit – free add-in to sync Outlook calendars, contacts, notes and tasks with Google

gSyncit is an add-in for Microsoft Outlook purposed for syncing calendars (as well as contacts, notes and tasks) between Outlook and Google. It also supports synchronization with Evernote, Dropbox and some other accounts.

An advantage of this tool compared with the sync method that we’ve just discussed is that you are free to edit Google calendar events imported in the Outlook calendar.

The gSyncit tool has a free and paid version. The main limitation of the free version is that it allows syncing with only one calendar. Apart from that, this is a nice tool, intuitive and easy to configure. Here is how its Settings window looks like:
gSyncit's Setting window

Your choose what to synch on the left pane and then click the New button. After that you create a new mapping by specifying 3 essential things:

  • Click the Verify button to enter your credentials and verify your Google account.
  • Click Select Calendar… under Google Calendar section to get the calendar URL.
  • And finally, click Select Calendar… under Outlook Calendar section to choose the Outlook calendar you want to sync with.

Creating a new mapping with gSyncit

Of course, there are a handful of additional options on other tabs, but in most cases these 3 buttons will absolutely suffice. After that you only need to click OK to save a new mapping that will link your Outlook and Google calendars together.

Once a new mapping is created, you simply click the appropriate button on the ribbon and your Google calendar will get synced with Outlook straight away.
Click the appropriate button on the ribbon to have your Google calendar synced with Outlook.

If you want advanced options, you can choose to:

  • Enable automatic syncing when Outlook starts or exits, or in the defined time intervals.
  • Synchronize all appointments or within a specified time range only.

Summing up, if you are an active user of both calendars, gSyncit is definitely worth your attention as a tool to automate Outlook and Google calendar syncing.

SynqYa – free web service to synchronize calendars and files

You may consider using this free service as an alternative way to handle your Google and Outlook calendar synchronization. A really nice feature is that it allows two-way syncing, i.e. from Google to Outlook and in the reverse direction. Synchronizing between Google and iPhone is also supported, which adds one more argument in favor of SynqYa.

The sync process is pretty straightforward and requires just two steps:

  • Sign up for a free synqYa account.
  • Authorize access to your Google calendar.

Setting up syncing between Google and Outlook calendars with SynqYa

Wrapping up, this service seems to be a decent alternative if you don’t have the admin rights on your computer, or if you are reluctant to install any Outlook add-ins, or if your company has a strict policy with regard to installing third-party software in general and free tools in particular.

Calendar Sync / Google Apps Sync for Microsoft Outlook

At the end of the last year Google officially announced “Google Sync End of Life“, including the Google Calendar Sync, which caused great agitation and confusion to Gmail users. The gist of it is that starting from January 2013, no new devices can be set up using Google Sync (a little piece of good news is that existing users can continue to use it to sync with Outlook Calendar).

So, the Google Calendar Sync download link was removed and Google Apps Sync for Microsoft Outlook plug-in took its place. This new sync app adds support for Office 2013, automatically syncs e-mail, contacts and calendars between Outlook and Google apps servers and simultaneously copies data from a company’s Exchange servers.

A fly in the ointment is that Google Apps Sync is available only for paid accounts as well as for Google Apps for Business, Education, and Government users. If you are one of those lucky customers, you may find the following resources helpful:

Download Google Apps Sync for Outlook – on this page you can find the latest version of Google Apps Sync and watch an introductory video that will help you quickly get started with this plug-in.

Work with your Google Calendar in Outlook – detailed guidance on how to set up and use Google Apps Sync with Outlook 2013 – 2003.

How to get the old good Google Calendar Sync to work for you

If you don’t have any of the above mentioned Google Apps accounts, don’t be upset, you still can make the officially discontinued Google Calendar Sync work for you and have your Outlook and Google Gmail calendars synced in both directions. Yes, it’s true, no kidding :)

Here’s what you do:

1. Use this backup link to download and install Google Calendar Sync.

Though Google does not support this utility any longer the above mentioned download is still working for Windows 7 and 8 with Outlook 2010, 2007 and 2003.

2. Run through installation by simply clicking Next, Next, Next…

3. After installation is completed, Google Calendar Sync will ask you to specify three basic things:

  • Your Gmail address and password
  • Sync options (choose 2-way for full synchronization)
  • Set the sync interval to every __ minutes

Syncing Outlook and Google calendars using Google Calendar Sync

3. Click Save, and you are done!

If you need to change the settings later, simply double click the Google Calendar Sync icon Google Calendar Sync icon on the system tray.

The Google Calendar Sync installed and ran without a hitch on my Win7 / Outlook 2010 machine. However, some users reported that Calendar Sync was bringing up error -2147319779, especially after installing a trial of Outlook 2013. If you have run into this hurdle too, try a workaround published on this forum (you can go directly to the last post in the thread).

In a nutshell, here’s what you do.

1. Click the Start button, type regedit in the “Search programs and files” field and click on regedit.exe.

2. The Registry Editor will open and you navigate to HKEY_CLASSES_ROOT\TypeLib\{00062FFF-0000-0000-C000-000000000046}\
Navigate to HKEY_CLASSES_ROOT\TypeLib\{00062FFF-0000-0000-C000-000000000046}\ registry branch.

2. Delete or rename folder 9.5 (leave 9.4 intact!).

3. Close Outlook and Google Calendar Sync.

4. Restart Outlook and Calendar Sync.

If this workaround worked for you, you may want to say thank you to the author of this fix on the above mentioned forum :)

Note: Google Calendar Sync only works with your default calendars in both Google and Outlook.

Import / export calendars between Outlook and Google

Using this method you can transfer a copy of your calendars in the iCalendar format from Outlook to Google and in vice versa. However, the imported calendar snapshots are not updatable and you need to get a new snapshot every time the calendar gets updated. This does not seem to be the best approach if you are actively using both calendars, though it may work if e.g. you plan to get your Outlook calendar into Gmail and then stop using Outlook.

Importing a calendar from Google into Outlook

1. Copy the Google Calendar’s URL as described above (Steps 1 -3).

2. Click the calendar’s URL that shows up.
Click the calendar's URL that shows up.

3. When the basic.ics file is downloaded, click on it to import the calendar into Outlook.

The imported Google calendar will open side-by-side with your Outlook Calendar and will be available under Other Calendars.

Note: The imported calendar is static and it won’t update. To get the latest version of your Google Calendar, you should repeat the steps described above. Alternatively, you can subscribe to your Google Calendar and have it updated automatically.

Exporting Outlook calendar to Google

1. In Outlook Calendar, select the calendar you want to export to Google to make it the active calendar in the view.

2. Switch to the File tab and click Save Calendar.
Switch to the File tab and click Save Calendar.

3. Type a name for the iCal file in the File Name field.
Type a name for the iCal file in the File Name field.

4. Click the More Options button to specify the date range and detail level.
Specify the date range and detail level.

Tip: Click the Advanced button for two more options: 1) whether to export private items and 2) whether to export attachments within your Outlook calendar items. If you choose the latter, be aware that this might significantly increase the size of the iCalendar file.

5. Click OK to close the More Options dialog and then click Save.

That’s it! You have performed all needed steps in Outlook and now let’s finish the process on Google Calendar’s side.

6. Log onto your Google Calendar account.

7. Click the little black arrow next to My calendars and choose Settings.
Click the little black arrow next to My calendars and choose Settings.

8. Under Calendar, click the Import Calendar link.
Click the Import Calendar link.

9. Click the “Choose File” button and browse for the .ics file you have created earlier and click Open.

10. In the drop down box next to Calendar, choose the Google Calendar where you want to import your Outlook appointments.

11. Click the Import button to finish the process.
Click the Import button to finish the process.

Note. Similar to Importing a calendar from Google into Outlook, the transferred calendar is static and won’t update along with the changes you make in Outlook. To get the recent version of your Outlook calendar, you need to repeat this procedure.

Well, in this article we’ve covered several tools and techniques that will hopefully help you sync your Google calendar with Outlook. If none of them meets you requirements in full, you can check out various paid services, such as OggSync, Outlook Dav, Sync2, CompanionLink, GooOut and many others.

Important Note! Please be sure to use only one syncing method described in this tutorial at a time, or else you may end up having duplicate calendar items in Outlook and Google.

How to streamline your email communication in Outlook

Though this section does not relate directly to synching Outlook and Google, it may be useful for those who actively use Outlook in daily work. I just want to take this opportunity and introduce you 5 smart plug-ins for Outlook 2013 – 2003. Created initially for internal use inside our company by our best Outlook developers, these small plug-ins might be of great help. They will automate the following tasks for you:

You can find more details about the tools and download their trials by clicking the links above. Just give them a try, and these plug-ins will speed up and improve your Outlook experience in so many ways!

You can buy any of the tools separately or as part of Plug-ins Collection. And don’t forget to grab a special coupon code that we created especially for our blog readers. Use it on the order form and get the 15% discount on any products: AB14-BlogSpo And this seems to be all for today, thank you for reading!

120 Responses to "Sync Google Calendar with Outlook 2010 and 2013"

  1. John Moen says:

    Thanks….very helpful…looked all over g-calendar for export….NADA. Your post saved the day!

    John

  2. NN402 says:

    Do my tutorial it will work for free:

    http://youtu.be/-c3EcD1z1LU

  3. Rick Roemer says:

    I have downloaded and installed the latest ver of Google Calendar Sync(0.9.4.1), I am using Win7 Pro 64bit, as well as MS Office 2010 64 bit. Every time I close and reopen the Outlook File/Options tab, the check has been removed from the com addin for Google Calendar Sync, and it no longer syncs. Can you please give me a solution. I use a Google Apps account that is the standard free one.

  4. Hi Rick,

    Make sure the Google Calendar Sync add-in is not listed in the Disabled Items (Options tab > Add-ins > choose “Disabled Items” in the drop-down list at the bottom of the window next to “Manage” > Go). If Google Calendar Sync is on the list, select it and click “Enable”, then check it again in the Add-ins list. Hope this helps.

  5. Andy Baker says:

    Thanks very much for this information; it’s absolutely priceless!

    Why have Google and Microsoft made this such a difficult process?

  6. Mark McCormick says:

    I looked everywhere for info on how to do this. Thanks Svetlana for your great article and for providing many options to do this. Well done!

  7. Hi Andy and Mark,

    Thank you very much for your comments and kind words!
    I cannot understand either why they made so difficult what should be (and used to be) very simple.

  8. Anonymous says:

    Many thanks!! The old google sync tool still works for my outlook express 2010.You have made my day.

  9. Ryan says:

    Great article. Best explanation I could find on the web, much better than the official google explanation at http://productforums.google.com/forum/#!topic/apps/IC6WOLh2-vw.

    I hope you get a lot of traffic, because you really made this easy.

    Thanks,
    Ryan

  10. Thank you very much for your kind words, Ryan! It’s really nice to know that my article has been helpful. And thanks to everyone who has taken a minute to leave a comment!

  11. NeviL says:

    What a great article and so concisely written. Many many thank, ive just got a new pc with win8, I hope it all works with that, will post and let you know. All the best …

  12. Lex says:

    Incredibly useful. I’ve just upgraded to Outlook 2013 and was despairing I’d lost any hope of syncing with my google calendar (and therefore my phone / tablet).

  13. Russ says:

    Thanks for the great info. I am using the good old gmail sync option for calendar. Does this work for contacts? If not, is there a free sync for outlook to gmail contacts?

  14. Hi Russ,

    To my best knowledge, the old Google Calendar Sync worked for calendar items only. The new version of Google Apps Sync (available in paid accounts) definitely works for contacts too.

    As a free alternative, you can check out the following third party tools: gSyncit (described in this article), GO Contact Sync Mod (open source tool to synchronize Outlook contacts with Google Mail), Local Sync, Contacts Sync (paid and free versions are available). I personally tried only gSyncit and it worked just fine on my Outlook 2010 / Win7.

  15. Jim says:

    I must have deleted the calendar sync when I was deleting and uninstalling some old programs. Thank you very much! I used the download link above and reinstalled Calendar sync on my win 7 pro machine and I am using it fine with office 2010 pro. (outlook 2010) as well as with office 365 (outlook 2013)

    Thank you for taking the time to produce such a helpful article.

  16. Robmmichaels says:

    Hi, thanks for the advice how to install the old, un-supported Google Calendar Sync. It installed fine but claims my Google account and password are not correct (which they are). I am wondering if it is because I activated the 2-step authentication feature on my Google account (PW + PIN code). Do you think that is the problem?

  17. Hi Robmmichaels,

    I have never tested the 2-step authentication on my Google account and cannot state with certainty whether this can cause the issue. Anyway, you can try to switch back to 1 step authentication and see if this gets Google Calendar Sync to work.

  18. Thomas says:

    Great articles, I thought it would fix my problem. I used the old sync to keep my Google calendar updated from my work Outlook. It no longer connects giving me a message of wrong password. I tried re-entering time and time but nothing. I deleted the program and reinstalled using your link but same problem. Error states:User name and password do not match. You provided XXX@gmail.com. Please enter your full email address (including@domain.com). I am using Outlook 2010, any help would be appreciated…Thanks

  19. Hi Thomas,

    This issue may turn out to be a side effect of 2-step authentication, as reported by Robmmichaels (see comment 16 above). Do you happen to use (PW + PIN code) authentication on your Google account too or a usual 1-step authentication?

  20. Chantal says:

    Hi,

    I just had a technician sync my gmail addresses and calender with Outlook. I want to use Outlook for everything. The problem I have is I can’t make any changes or add appointments in the Google calender while I am working in Outlook.

    What is my best option to be able to have Outlook & Google sync both way. I have Outlook 2007 and windows 8.

    Thank you,

  21. Hi Chantal,

    You can try to install the old Google Calendar Sync, as explained here: How to get the old Google Calendar Sync to work for you. It lets syncing calendars in 2 ways. If you need to sync contacts too, then check out third-party tools, you can find some in my comment 14 above. Hope this helps.

    • Chantal says:

      Hi Svetlana,

      Thank you, I finally got to install the Google Calendar Sync and it work. Thank you very much I really appreciate your support.

      Chantal

  22. google sync ap 2016 error says:

    Hi! So glad to have found this webpage… such GREAT info! I tried loading the Google Ap Sync as I had used it in the past with ho issues, but I randomly (about 85% of time) get an error message #2016… do you know what this is for or how I can resolve it? It is so frustrating that Google stopped supporting this sync ap. Thanks again!

  23. I have never faced error 2016 myself, but a quick search in google shows this is a common problem. You can try the solution published on this blog, the fix is described in Update 4/27/09b. Hope this helps.

  24. Thomas says:

    I did activate the two-step authentication. I believe I need to get to my trusted computer (home) to deactivate it. Will let you know if it corrects the problem…Thanks

  25. Thomas says:

    FYI, it worked. I am back to in service. Turning off the two step verification corrected the problem…Thank You so much…

  26. Hi Thomas,

    It’s great that your Google Sync is up and running again! And thank you for posting this information, I think it might be very helpful for others who’ve run into the same problem.

  27. Edna says:

    We are a gaggle of volunteers and opening a new scheme in our community. Your website offered us with valuable info to work on. You have performed a formidable job and our entire group can be thankful to you.

  28. matt says:

    Are there any privacy concerns with SynqYa? Could they use the information I give them to hack my gmail, install bots, steal my calendar information or anything like that? I like this idea but the company seems a little suspicious.

  29. Johan says:

    I used MS-Outlook 2013 but the calendar sync between Google and Outlook became such a nightmare that I looked for alternatives and eM Client is the answer. for a single email account it is free. It does automatic calendar sync, read and write from eM Client to Google Calendar.

  30. Chuck says:

    I have my Google calendar and Outlook 2010 synced(one way only: Google to Outlook) but have a few appointments (three right now and they were all reoccuring)that have not/will not clear out of my Outlook although I’ve deleted them on BOTH.

    They should go away from, my Outlook calendar once I’ve deleted from Google and they ‘appear to’ as they no longer show up on the Outlook calendar but the Outlook reminders keep showing up in my Outlook deleted email every TWO hours (refresh time as set) even though the appointments have been deleted from BOTH calendars

    Any idea how to actually get rid of them? Not a HUGE problem but its starting to bug me!

    Thanks!

    • Hi Chuck,

      This might probably happen if you have several devices connected to your Outlook and Google accounts and those two appointments somehow got stuck on one of the devices. I am not sure it’s really the case, but this is the only explanation that comes to mind.

  31. Wayne says:

    You can set up a password specifically for Outlook, you don’t need to disable the 2 step process. Go to the 2-step options from your Google security settings page. Go to “App Specific Passwords”. Name your new password, (“Outlook work, Outlook Laptop” etc) and it will generate a random set of letters/numbers. Copy that, then paste it into the password line for your Google Calendar Sync program… you will now be able to sync and keep the 2-step process.

  32. Karin says:

    I am using Windows Vista and Outlook 2010. Until recently I was able to sync with my Iphone 4S with no trouble. Now I cant and Apple support has not been able to resolve. I guess my option is to sync with Google. Is there a way to sync Outlook 2010 and Google Calendar from Vista SP2? (I also need to sync contacts and notes) Thank you

  33. Hi Karin,

    I think you can try to use the old Google Sync tool. If this does not work for you for some reason, then check out third party tools, as an alternative. For example, gSyncit works with Vista SP2, though the free version provides syncing for calendars only.

  34. Paul A says:

    Great write-up, but I have to say that I gave up on SynqYa – the set-up is anything but intuitive and, after three hours of cross-eyed concentration, I have achieved nothing…

    But, good news that the Google Calendar Sync can still be found. I was afraid that a new laptop would mean the end of Gmail/Outlook calendar sync.

  35. Bob says:

    My calendar sync stopped working. It would sync 30% and give error code 2016 (or something like that). I uninstalled it.

    Then I followed your instructions and used the backup link to re-install calendar sync. Now when I try to sync I get this message: Username and password do not match. You provided xxxxxx@gmail.com. Please enter your full email address (including@domain.com).

    How do I fix this?

    Thank you.

  36. Bob says:

    I have read some more of the comments but they do not tell how (what steps) to determine if you have 2 step authentication. I don’t recall ever setting it up, but how do I determine if I have 2 step and how do I change it to one step.

    BTW. I still get the Username and password don’t match error message.

  37. Hi Bob,

    If you have the 2-step verification enabled, you should see the “Turn off 2-Step Verification” button on this page; if not then you will see “Start setup”.

    You can find the detailed instructions on how to turn off the 2-step verification on the following page (from Google support): https://support.google.com/accounts/answer/1064203?hl=en

    Also, you may try Wayne’s solution first (please see comment 31 above). He seems to have found a way to make it work with 2 step authentication as well. I personally did not try this solution because I’ve never turned on 2 steps on my google account. If it works for you, please take a minute and post the result here for other users to know. Thank you in advance : )

  38. Lift says:

    On a slightly different issue, I am having trouble syncing up my outlook email on Windows 8.1 with gmail. Even when I try send and receive or update the gmail folder in outlook I dont see the latest emails that I see in the web based gmail. I use IMAP. I removed gmail and added it again. It did fine the first time and then I stopped getting new email.

  39. vin says:

    hello guys,

    i want to setup group calendar for imap/smtp mail server can anyone tell me the procedure that i will follow to setup group calendar in outlook 2010.
    so that it will sync automatically.

  40. RAIN says:

    I’ve been looking for this link for the old Google Calendar Sync for about 2 years to no avail. I’ve literally had no calender sync for 2 years. THANK YOU!

  41. ASM says:

    Hi Svetlana – I synched my gmail calendar with Outlook, and am now able to view my google calendar in my Outlook calendar. However, I would like my google calendar appointments to appear as “Busy” in Outlook when others are trying to scheduled appointments with me (in Outlook). Is g-Syncit the best option for this?

    • Hi ASM,
      It would be quite logical if it worked that way. But I’ve never tested this myself, so I cannot say with certainty whether the Busy status will appear in Outlook. Sorry for not being able to help you with this question : (

  42. Paul says:

    Svetlana,

    I managed to get my e-mails synced between my gmail account and Outlook 2013. (I guess that’s a feature that works just by adding the gmail account to Outlook.) I need to sync my calendar and my contacts, with the calendar being the priority. I installed the old Google Calendar Sync and it looked like it installed properly, but then I read the note above in the instructions that said, “Note: Google Calendar Sync only works with your default calendars in both Google and Outlook.” I have several other calendars that I created and that I share with others. Am I correct in assuming that these calendars can NOT be synced using GCS? Before I start downloading other 3rd-party tools, which of the other alternatives allow for 2-way syncing of ALL calendars under my gmail account? Thank you for your help!

    Paul

    • Hi Paul,
      This is true, the old Google Sync works with the default calendars only. I’m afraid there are only 2 possible ways to get it to work with several calendars and neither is free. You can upgrade to a paid Google Apps account (a trial version is available, so you can use it first to make sure it works right for you) or use a commercial third party tool. As far as I know all free versions, at least those I tested when writing this article, work with one account only. I personally would go with the Google App account, because the fee is not very high, it provides other useful features and is sort of official.

  43. Chintesh says:

    Hi Svetlana

    I would like to import and update ics file from google to Microsoft Outlook existing Calender. I tried but it shows me as separate Internet Calender.

    Can you please guide.

    Thanks.

    • Hi Chintesh,

      After you choose the location where to save the .ics iCalendar and click OK, Outlook will display a dialog asking you to choose whether you want to open the new calendar as a new calendar or import it into the existing one. And you click the “Import” button.
      Importing iCalendar (.ics) file

  44. Will Erwich says:

    Svetlana – You are a tremendous help with this article and follow-up posts. I did not find the help I need and thought I would ask. My company was using Lotus Notes and I was using a sync software called calsync to sync my Lotus Notes calendar one way to my Google calendar. It did not require Admin. Rights and so I could install it on my work computer. My company now went to Outlook and I can find no equivalent to Calsync… everything I’ve found, including all your recommendations require Admin Rights and I am not able to use them. Do you have any suggestions? By the way, here is the link to Calsync (I really want to find an equivalent for Outlook). http://sourceforge.net/projects/lntogoogle/

  45. Hi Will,

    Thank you very much for your kind words. Regrettably, I don’t know any syncing tool for Outlook that would not require admin rights :( The only alternative that comes to mind is using some third-party online service like SynqYa.

  46. Kevin says:

    Hi Svetlana, I am using the old Google Sync with Outlook 2010. Works fine except when Outlook is not running I get a dialogue box asking which Outlook profile to use. ‘Outlook’ is my only profile and I have checked the dialogue box to make it the default profile to no avail. Is it a requirement that Outlook be running for Google Sync to do its thing or is there a registry setting I could use to force the Outlook profile to default? Thank you!

  47. Alibek says:

    Hi Svetlana,
    many thanks for generous aid. tried couple of solutions, neither of which worked for two way sync btw outlook and google cal and made google cal editable in outlook. Your post solved the issue.

    • Alibek says:

      Hi Svetlana, the google calendar sync workaround is fully functional, however the data generated in outlook is only pushed to google cal, and in magical way does not appear in android (that is synced with google cal).
      If event is generated in google cal, then both outlook and android update accordingly. Kind of tricky, and I don’t understand the way outlook generated entries are pushed to google cal but do not reach the mobile.

      • Hi Alibek,
        Thank you for your feedback! Regrettably, I am totally unfamiliar with android syncing issues since I am an iphone user : ) Really sorry for not being able to help you with this.

  48. Pietro says:

    Hi Svetlana,

    I tried to download the old application but it does not exist anymore.
    Can you help me in anyway in getting the old Google Calendar Sync?

    Pietro

  49. Nanette says:

    Hi Svetlana, Thank you for your article. I have followed the directions using the old application of google sync and deleting the 9.5 file. However when I arrived at the {00062FFF-0000-0000-C000-000000000046}\ file there was only a 9.3 file? Help.
    Thanks

  50. Jen says:

    Hello,
    I followed your directions (very helpful) but then found a download that syncs my Outlook & Google calendars actively, rather than statically. Now I have duplicates of everything in my calendar! How do I get rid of the static calendar sync??

    Thank you!

    • Hello Jen,
      For me to be able to help better, can you please specify which exactly method of static syncing you used? And what tool for dynamic syncing you downloaded?

      • Jen says:

        Hello!
        I followed your instructions in the section above called “Import / export calendars between Outlook and Google” because I wanted Outlook items to appear on Google, not the other way around. I then used Sync2 to get Outlook to supposedly sync on the hour with Google, but I am finding that it has not been doing so. Advice?

        Jen

        • Jen says:

          update: the sync finally kicked in and I’m seeing new Outlook items in Google.

          • Jen says:

            but (fyi) the duplicates are still there from the static calendar import.

          • Hi Jen,

            Thank you for the update. You can remove duplicate items from your Outlook using this free tool: Outlook Duplicate Items Remover.

            If you also set one-way syncing from Google to Outlook, described in “How to synch Google Calendar with Outlook 2010 and 2013 (read-only)”, you can turn it off in this way: in your Outlook, switch to the File tab > Account settings > Account Settings… > Internet Calendars. Select your Google calendar and click the Remove button.

            I am really sorry that my post has caused these troubles to you. I’m doing to add a note that only one synching method should be used to avoid duplicates. Don’t hesitate to contact me again if I can help any further.

          • Jen says:

            Hi Svetlana,

            Thank you for reminding me that I could remove the other sync tool – but now the ODIR won’t install – there’s an “unspecified error” :( IDEAS?

          • Jen says:

            Actually, the ODIR page says that my Windows and Office versions being 64 bit or 32 bit make a difference – how do I find out what mine are? I have Windows 7 and Office 2010 Professional Plus.

          • Jen says:

            To be more specific, the error message says: “Unable to register the DLL/OCX: DllRegisterServer failed: code 0×80004005.”

          • Jen says:

            ok, last one: Windows is 64-bit but I can’t figure out how to find if Office is 32 or 64…

          • Jen says:

            Alrighty, now I know that my version of Office is 64 bit – so is there a different tool I can use to get rid of the duplicates? ODIR doesn’t run on 64 bit versions of Office.

          • Hi Jen,

            Then you can try Duplicates Remover for Outlook from MAPILab that works with Outlook 2010 64-bit too. This is a paid tool, but they also provide a 30-day trial version:
            http://www.mapilab.com/outlook/remove_duplicates/

            Hope this will help.

  51. Chantal says:

    Hi Svetlana,

    I have a problem with my Outlook since I have change for the 2010 version on Monday. If I set up an appointment in my cel phone or in Google calender it appear 1 hr earlier in Outlook.

    Do you know what I need to do. I had a technician work on this most of the afternoon and couldn’t resolve it.

    Regards,

    Chantal

    • Hi Chantal,
      There’s only one thought that comes to mind – check whether you have the same time zones and DST (Daylight saving time) set in your cell phone, Google Calendar and Outlook.

      • Anonymous says:

        Hi Svetlana,

        For some reason it is working with my cellular but still not working with Google Calender and Outlook. As for the setting they are both set for Eastern time but I don’t see anything about DST.

        Should I try to reinstall Google Sync?

        Regards,
        Chantal

  52. Chantal says:

    Hi Svetlana,

    I have been doing more test and now it is not working with my cellular or google. I have try some try found on the web (because it looks like I am not the only with this problem) and one test work but then it didn’t.

    Whatever I schedule in my cellular or google are ok on both platform it just that it is 1 hr off in Outlook.

    I found this http://suefrantz.com/2011/11/01/appointments-off-by-an-hour/

    What do you think of this program. Is it worth it?

    Regards,

    Chantal

    • Hi Chantal,

      As far as I understand, they recommend switching to a paid version of gSync. I cannot say anything about it because I tried only a free version of this tool when writing this article. It worked fine for me, but on the other hand I’ve never had this 1 h. late problem, so I do not know whether gSynс will really be able to solve the issue.

      Anyway, I believe it’s worth trying free means first : ) BTW, the link you found also says the problem is related to DST “It all started when they changed the dates for daylight savings time. Apparently Google Calendar Sync is coded in such a way that it recognizes the old dates for daylight savings time.”

      I’ve found Microsoft’s recommendations for Outlook and time zones that do not observe daylight saving here, probably this will be helpful: http://support.microsoft.com/kb/982987/en-us

      • Chantal says:

        Hi Svetlana,

        Thank you, I will wait and see when GMT change to DST on March 26 if this get resolve otherwise I will check the paid option.

        I am in EST and we change DST on March 09.

        Thank you again and have a great day,

        Chantal

  53. George Hooper says:

    Svetlana,

    Great post – synchronization of google calendar and Outlook is configured and working.

    Thanks for your help!

  54. Gary Green says:

    Regarding 2 step authentication, just wanted to note that Wayne’s comment in 31 above works perfectly.

    Thanks Svetlana for the best description of this process and options anywhere!

  55. Jim says:

    The link to phpnuke.org only brings up version 0.9.4.0 of Google Calendar Sync and the description says that there are “limitations” and that you should purchase the it to remove the limitations.

  56. Bob says:

    OMG thanks Svetlana, total lifesaver, one of the most helpful posts I’ve ever encountered.
    Thank you!!!

  57. Chris says:

    Hi, Svetlana. After reading your post and all the published Q and A’s, I’m still having trouble. I use Outlook to pull my yahoo (sbcglobal.net) email from the server and into the software. I have used the Google Calendar Sync software for years to sync (2-ways) between Outlook and my gmail account so the calendar events in my Outlook populate on my (Android) cell phone, and vice versa. While no changes were made to software / settings, this stopped working recently: calendar events do not copy from Outlook into my phone, nor do events added on my phone populate into the Outlook calendar on my laptop. I have triple-checked the settings on GCS, including to be sure “2-way sync” is selected. I tried the suggestion from a previous poster to set up Google’s 2-step verification + app-specific passwords, to no avail. Any thoughts?

  58. Pradeep says:

    Thanks Svetlana for the wonderful piece of information. It helps a lot.

  59. deb says:

    Thanks for sharing this. Well done!

  60. Kumar Aniruddh says:

    Worked like a charm.
    Thanks a ton Svetlana.

  61. Gabriele says:

    You are great! Thanks a lot. This is the only free working system to Sync it all!

  62. Alex says:

    Hi, I install the google sync, and every time that the program sync, they me for outlook profile, and only I have one profile, also I put the check as default, please help I don’t want to choose every time the default profile.-

    • Hi Alex,

      Verify whether Google Calendar Sync is checked in the COM add-ins list:
      - In Outlook 2010 and 2013, go to File -> Options -> Add-ins.
      - Select COM Add-Ins in the drop-down list next to Manage and click Go.
      - Find Google Calendar Sync in the list. If it is unchecked, add a check and click OK. If it was checked, remove a check, then check it again and click OK.

      If the above does not help, please check out other suggestions:
      productforums.google.com
      answers.microsoft.com

  63. martyg says:

    thanks so much. super clear.
    so I have exported my outlook calendar to my gmail calendar. again.
    but this is not true synching.
    my Samsung G4 wants me to use KIES 3 for synching – which I find to be a clunky awful tool.
    before I spend more time on this – would gsynchit – or some other tool make my life easier?

    - M

    • Hi Martyg,

      gSyncit can definitely make your life easier if you are looking for syncing between Outlook and Google. As for Samsung G4, sorry I am not familiar with this device and cannot recommend anything.

  64. Tim says:

    Thank you for the information. Microsofts latest upgrade to S Planner now means that syncing on my Samsung Galaxy S4 is not compatible so hopefully gSyncit will provide me with a viable alternative. So far so good.

    Regards
    Tim

  65. Lori D. Kendall says:

    Svetlana, thank you, thank you! This information was fantastic! You are awesome!

  66. DrSusan says:

    Thank you sooooo… much for this information!!! After having to replace my hard drive on my laptop computer (and subsequently reinstalling all of my software), I didn’t know what I was going sync my Outlook calendar with my Google calendar that my assistant needs in order to schedule my appointments since Google Calendar Sync is no longer available. The information contained in this article was a lifesaver!

    I really commend you for the thoroughness of the information that was included and the straight forward presentation of it. Everything was very easy to follow.

    Thank you!

    Susan

  67. Brett says:

    Svetlana,

    I wish to echo what others have already noted. Thank you so much for a clear and intelligent article that offers multiple solutions to syncing Outlook and Google calendars AND explains the features of these options. I was going to try the Google Calendar Sync on my pc even though I knew it had been shut to new users. I had set it up on my wife’s laptop prior to it being discontinued but, somehow, I had not saved the file. Finding your article, with an active link to the file, was more than I could have hoped for.

    Thank you very much for a fantastic article.

    Brett

  68. Soheil Mizani says:

    hi, so thanks about all. in Iran we can’t pay for google app. your advises solve my problem. Bests

  69. C. Mullican says:

    Thanks for the article, and especially for continuing to respond to comments! I recently started a new job, and here, they use Outlook, which I haven’t used in close to a decade — very different now! I have my Outlook calendar displaying on my Google calendar, and vice versa, but what I don’t know is whether my coworkers will be able to see my Google calendar free / busy information. If I put a dentist appointment on my Google calendar from my phone, will they see that I’ll be in late? All the details? Nothing?

    My main reason to want to sync the two is so I don’t have to enter that sort of info twice, but I’m not sure how to check, other than asking a coworker to look, I guess.

    • If you use the default Outlook calendar and have shared it with your co-workers, then yes, they should see your Google appointments as well.

      >…but I’m not sure how to check, other than asking a coworker to look, I guess.

      I believe this is a very reasonable approach. To know with certainty, I’d create a test appointment and check with a colleague what exactly details they see.

  70. J. Curtis says:

    I have a Windows 7 machine and use Outlook 2013. Will the synch instructions still work as you describe in “How to get the old good Google Calendar Sync to work for you?”

  71. P. Nattakitt says:

    Thank you very much.

  72. Paul Brock says:

    Could you post an export of your registry settings because this did not seem to fix my issue. W7 + Outlook 2013

  73. Nick S says:

    On the other side of the coin, how do you totally remove Outlook calendar events from your Google calendar if you did install Google Sync? I thought I’d try Google Sync on my Win7 machine and Android phone and while it worked great, after a day I actually didn’t like my work Outlook calendar events showing on my phone!
    So, I just went to Control Panel-Programs-Uninstall Google Sync and it did uninstall the app. However, my Google Calendar still has all the Outlook calendar events on it? Can I get these off?
    Thanks!!

    • Hi Nick,
      I am afraid I cannot suggest any solution other than deleting unwanted Outlook appointments in your Google Calendar manually. Uninstalling Google Sync does not delete the events that have already been synced.

  74. sachadon says:

    Thanks a lot for the document. gsyncit works for me. Thanks!

  75. Sandeep says:

    Thanks for sharing this great article. I had gone nuts hunting around the web until I found this.

    By the way, can I sync multiple Google accounts with this software?

  76. Sandeep says:

    Sorry! I missed out mentioning the software that I was talking about. It’s Google Calendar Sync.

  77. StWill says:

    Hi Svetlana,

    I have been trying to sync my outlook 2007 running on my dell, ms windows vista home premium edition with my google calendar which currently syncs to my lg g2. I have followed your instructions above, installing the google calendar/sync, changing the regedit etc. but it still won’t sync. As seems to be with other above, I keep getting the error message and being asked for the default profile. Any suggestions?

    • Frank says:

      Under control panel you need to open mail
      then you can can choose profile
      there should be a button that says to use a profile as default
      it worked for me

      • StWill says:

        Thanks for the info, Frank, I looked into your suggestion. It was already the default, I went ahead and told it to default there again; its still doing it. Honestly I will deal with the pop up window if I could just get it to sync! :/ Any advice is welcome.

  78. Jaka says:

    thanx for link on old Google Calendar Sync

  79. Anonymous says:

    Looking for the Google Calendar Sync that I had on my old laptop. GCS wouldn’t sync some appts. and I just live with it since it seems to be a common problem. Tried your suggestion with gSyncit, all my appts. sync’ed without problems.

    Thank you!

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