This article explains how to sync your Google Calendar with Outlook 2010 and 2013, it also provides an overview of free tools and services to help you choose the approach best suited for your needs.
Most likely by now all of you are aware that the old good Google Calendar Sync is not supported any longer. It was succeeded by Google Apps Sync that works only for paid accounts. And you don’t need to have the third eye to comprehend at least one reason why they discontinued Calendar Sync. Microsoft and Google are the biggest competitors fighting for the leadership and market share, and all’s fair in love and war… It’s not only clear why we, users, should suffer.
Anyway, apart from Google’s Calendar Sync, there exist a number of ways and free tools to sync Outlook and Google calendars and hopefully this article will help you choose the best approach.
- How to synch Google Calendar with Outlook 2010 and 2013 (read-only)
- Free tools and services to sync Google Calendar with Outlook
- Google Calendar Sync / Apps Sync for Outlook
- Import / export calendars between Outlook and Google
Using this method you can set up one way syncing from Google Calendar to Outlook. Outlook will periodically check the Google Calendar for updates, and if any new or modified events are found, they will be downloaded and displayed alongside with your Outlook appointments.
Copy Google Calendar’s URL
1. Log into your Google account and click Calendar on the Google bar.
If you are logged into your Gmail account, then you will need two clicks instead of one. As you probably know, about two months ago Google rolled out the new update and all of a sudden the Calendar button disappeared from the G-mail page’s task bar. Anyway, click on the Apps launcher icon and select Calendar from the list of apps.
2. Hover over the needed calendar in the calendar list at the left-hand part of the screen, click the drop-down arrow that appears to the right of the calendar name, and then click Calendar settings.
This will open the Calendar details page.
3. If your google calendar is public, then click the green ICAL icon next to Calendar Address. If it is private, click the ICAL button next to the calendar’s Private Address.
4. Copy the calendar’s URL. Now you can paste this URL into any other application that supports the iCal format (.ics) and access your Google calendar from there.
Synchronizing with Outlook 2010 and 2013
1. Open your Outlook and switch to Calendar > Manage Calendars ribbon group.
2. Click Open Calendar button and choose “From Internet…” from the drop down list.
2. Paste your Google calendar’s URL and click OK.
1. On the File tab, select Account Settings twice.
2. Switch to the Internet Calendars tab and click the New… button.
3. Press Ctrl + V to past the Google calendar’s URL, and then click the Add button.
4. Click Close to close the Accounting Settings dialog.
5. In the Subscriptions Option dialog box, type the folder name for the imported calendar and make sure the Update Limit checkbox is selected. If you want to transfer the attachments within your Google Calendar events, select the corresponding option too and then click OK.
That’s it! Your Google calendar has been added to Outlook and you can see it under “Other Calendars“.
In this section we are going to look into some free tools and services and see what additional benefits they provide.
gSyncit – free add-in to sync Outlook calendars, contacts, notes and tasks with Google
gSyncit is an add-in for Microsoft Outlook purposed for syncing calendars (as well as contacts, notes and tasks) between Outlook and Google. It also supports synchronization with Evernote, Dropbox and some other accounts.
An advantage of this tool compared with the sync method that we’ve just discussed is that you are free to edit Google calendar events imported in the Outlook calendar.
The gSyncit tool has a free and paid version. The main limitation of the free version is that it allows syncing with only one calendar. Apart from that, this is a nice tool, intuitive and easy to configure. Here is how its Settings window looks like:
Your choose what to synch on the left pane and then click the New button. After that you create a new mapping by specifying 3 essential things:
- Click the Verify button to enter your credentials and verify your Google account.
- Click Select Calendar… under Google Calendar section to get the calendar URL.
- And finally, click Select Calendar… under Outlook Calendar section to choose the Outlook calendar you want to sync with.
Of course, there are a handful of additional options on other tabs, but in most cases these 3 buttons will absolutely suffice. After that you only need to click OK to save a new mapping that will link your Outlook and Google calendars together.
Once a new mapping is created, you simply click the appropriate button on the ribbon and your Google calendar will get synced with Outlook straight away.
If you want advanced options, you can choose to:
- Enable automatic syncing when Outlook starts or exits, or in the defined time intervals.
- Synchronize all appointments or within a specified time range only.
Summing up, if you are an active user of both calendars, gSyncit is definitely worth your attention as a tool to automate Outlook and Google calendar syncing.
SynqYa – free web service to synchronize calendars and files
You may consider using this free service as an alternative way to handle your Google and Outlook calendar synchronization. A really nice feature is that it allows two-way syncing, i.e. from Google to Outlook and in the reverse direction. Synchronizing between Google and iPhone is also supported, which adds one more argument in favor of SynqYa.
The sync process is pretty straightforward and requires just two steps:
- Sign up for a free synqYa account.
- Authorize access to your Google calendar.
Wrapping up, this service seems to be a decent alternative if you don’t have the admin rights on your computer, or if you are reluctant to install any Outlook add-ins, or if your company has a strict policy with regard to installing third-party software in general and free tools in particular.
At the end of the last year Google officially announced “Google Sync End of Life“, including the Google Calendar Sync, which caused great agitation and confusion to Gmail users. The gist of it is that starting from January 2013, no new devices can be set up using Google Sync (a little piece of good news is that existing users can continue to use it to sync with Outlook Calendar).
So, the Google Calendar Sync download link was removed and Google Apps Sync for Microsoft Outlook plug-in took its place. This new sync app adds support for Office 2013, automatically syncs e-mail, contacts and calendars between Outlook and Google apps servers and simultaneously copies data from a company’s Exchange servers.
A fly in the ointment is that Google Apps Sync is available only for paid accounts as well as for Google Apps for Business, Education, and Government users. If you are one of those lucky customers, you may find the following resources helpful:
Download Google Apps Sync for Outlook – on this page you can find the latest version of Google Apps Sync and watch an introductory video that will help you quickly get started with this plug-in.
Work with your Google Calendar in Outlook – detailed guidance on how to set up and use Google Apps Sync with Outlook 2013 – 2003.
How to get the old good Google Calendar Sync to work for you
If you don’t have any of the above mentioned Google Apps accounts, don’t be upset, you still can make the officially discontinued Google Calendar Sync work for you and have your Outlook and Google Gmail calendars synced in both directions. Yes, it’s true, no kidding
Here’s what you do:
1. Use this backup link to download and install Google Calendar Sync.
Though Google does not support this utility any longer the above mentioned download is still working for Windows 7 and 8 with Outlook 2010, 2007 and 2003.
2. Run through installation by simply clicking Next, Next, Next…
3. After installation is completed, Google Calendar Sync will ask you to specify three basic things:
- Your Gmail address and password
- Sync options (choose 2-way for full synchronization)
- Set the sync interval to every __ minutes
3. Click Save, and you are done!
If you need to change the settings later, simply double click the Google Calendar Sync icon on the system tray.
The Google Calendar Sync installed and ran without a hitch on my Win7 / Outlook 2010 machine. However, some users reported that Calendar Sync was bringing up error -2147319779, especially after installing a trial of Outlook 2013. If you have run into this hurdle too, try a workaround published on this forum (you can go directly to the last post in the thread).
In a nutshell, here’s what you do.
1. Click the Start button, type regedit in the “Search programs and files” field and click on regedit.exe.
2. The Registry Editor will open and you navigate to
2. Delete or rename folder 9.5 (leave 9.4 intact!).
3. Close Outlook and Google Calendar Sync.
4. Restart Outlook and Calendar Sync.
If this workaround worked for you, you may want to say thank you to the author of this fix on the above mentioned forum
Using this method you can transfer a copy of your calendars in the iCalendar format from Outlook to Google and in vice versa. However, the imported calendar snapshots are not updatable and you need to get a new snapshot every time the calendar gets updated. This does not seem to be the best approach if you are actively using both calendars, though it may work if e.g. you plan to get your Outlook calendar into Gmail and then stop using Outlook.
1. Copy the Google Calendar’s URL as described above (Steps 1 -3).
2. Click the calendar’s URL that shows up.
3. When the basic.ics file is downloaded, click on it to import the calendar into Outlook.
The imported Google calendar will open side-by-side with your Outlook Calendar and will be available under Other Calendars.
1. In Outlook Calendar, select the calendar you want to export to Google to make it the active calendar in the view.
2. Switch to the File tab and click Save Calendar.
3. Type a name for the iCal file in the File Name field.
4. Click the More Options button to specify the date range and detail level.
5. Click OK to close the More Options dialog and then click Save.
That’s it! You have performed all needed steps in Outlook and now let’s finish the process on Google Calendar’s side.
6. Log onto your Google Calendar account.
7. Click the little black arrow next to My calendars and choose Settings.
8. Under Calendar, click the Import Calendar link.
9. Click the “Choose File” button and browse for the .ics file you have created earlier and click Open.
10. In the drop down box next to Calendar, choose the Google Calendar where you want to import your Outlook appointments.
11. Click the Import button to finish the process.
Well, in this article we’ve covered several tools and techniques that will hopefully help you sync your Google calendar with Outlook. If none of them meets you requirements in full, you can check out various paid services, such as OggSync, Outlook Dav, Sync2, CompanionLink, GooOut and many others.
How to streamline your email communication in Outlook
Though this section does not relate directly to synching Outlook and Google, it may be useful for those who actively use Outlook in daily work. I just want to take this opportunity and introduce you 5 smart plug-ins for Outlook 2013 – 2003. Created initially for internal use inside our company by our best Outlook developers, these small plug-ins might be of great help. They will automate the following tasks for you:
- Send BCC /CC copies automatically
- Send silent BCC copies
- Reply to emails with a template (all members of our support team use this Template Phrases plug-in and it’s hard to say how much time it has actually saved us!)
- Check outgoing emails before sending
- Find and manage Outlook contacts
- See a sender’s local time when opening an email
You can find more details about the tools and download their trials by clicking the links above. Just give them a try, and these plug-ins will speed up and improve your Outlook experience in so many ways!
You can buy any of the tools separately or as part of Plug-ins Collection. And don’t forget to grab a special coupon code that we created especially for our blog readers. Use it on the order form and get the 15% discount on any products: AB14-BlogSpo And this seems to be all for today, thank you for reading!