Free samples of employment business letters: persuasive, effective

Sample Business Letters

Everyone knows how hard it is to start writing something from scratch staring at that agonizing blank page. Our examples will give you some good ideas on how to write effective business letters that always sound professional, persuasive, natural, personal and to the point. Sample business letters that you see on this page mainly fall into the category of employment business letters.

Business letter examples:

• Arranging a job interview
• Rejecting a job inquiry
• Rescheduling a job interview
• Confirming a meeting
• Request for recommending a full-time employee
• Cover letter

You may also want to have a look at employment thank you letters samples:

• Personal thank you letter samples
• Thank you letter after interview
• Thank you for recommendation

If you are going to send out your business letters by e-mail (which is a common practice these days), and your e-mail client is Microsoft Outlook, then we can offer you even a better alternative. You can download all these samples into your Outlook, or to be more precise, not exactly into Outlook but into the Template Phrases for Microsoft Outlook plug-in. This handy tool allows having all templates at hand, picking up the right one and inserting it into the message with a mouse click.

Samples of business letters

Arranging a job interview (from employer)

Dear Mr/ Ms,

Thank you for sending us the letter with your resume regarding the position of <Position> in our company. We would be glad to meet you on <Date> for a preliminary interview to discuss this opportunity. I believe it will be a wonderful chance for me to learn more about your experience and to discuss how it can benefit our company in particular. Please let me know in advance if you have other time commitments so that we can reschedule our meeting.

Hope to hear from you soon.

Rejecting a job inquiry

Dear Mr/ Ms,

Thank you for sending us the letter with your resume regarding our employment opportunities / the <Position> position here in our company. Unfortunately, right now none of our available positions are suitable for you. However, we will keep your name on the file for future reference. Thank you again for your interest in our company and the kind words you used to describe our business.

Best of luck to you in your job search!

Rescheduling a job interview (from applicant)

Dear Mr/ Ms,

Thank you for the time you took to consider my application. I regret to tell you that I will be unable to keep our appointment on <Date> due to <Circumstances>. Though I will miss this date, I appreciate your offer and will be pleased to meet you any other day. I will contact your office to reschedule my appointment.

Thank you again for your time and consideration.

Confirming a meeting

Dear Mr/ Ms,

Further to our letter/conversation/agreement I am writing to confirm our meeting at <Place>. I will be glad to come and discuss <Topic>. Don't hesitate to email or call me if I may be of any assistance before we meet. I look forward to meeting you then.

Request for recommending a full-time employee

Dear Mr/ Ms,

I am writing to ask if you know anyone whom you could recommend for the position of <Position>. We are beginning a very important project which will begin in <Time span>, but we don't have the skilled professional we need in our company. We are looking for a person who could perform <Duties>. As we haven't found anyone appropriate through the normal channels, I would really appreciate if you could recommend us someone experienced in <Area>, who would be available at that time. If you know someone whose work you trust, please give me a call or just have the candidate call me or email a resume to me. I appreciate any effort on your side and I'd be happy to return the favor anytime.

Thanks in advance for your help!

Cover letter

Dear Mr/ Ms,

The advertisement for the position of <Position> on your website interested me greatly. I believe that my education and employment background would be of the greatest benefit to your company. My abilities, knowledge of and experience in <Area> make me an ideal person to help your company prosper.

I graduated from <Educational Institution> in <Year> with a degree in <Major>. After that I had more than <Number> years of work in <Company> as a <Job>. There I had a chance to practice my communication skills and expertise on <Subject>. One of my primary responsibilities have been < Responsibility 1> and < Responsibility 2>. This key experience combined with my background in <Area> will be beneficial for your company. Through my participation in <Project> I have had the opportunity to master <Skills>. My past experiences have prepared me well for a variety of duties. <Sphere> is something that interests me a lot and I'd like to put my knowledge and skills to use.

I admire the contribution that your Company makes to <Sphere>, and I would be honored to be a part of the <Department> department. I would be happy to have a preliminary discussion with you to see if we can establish a mutual interest. My ideas on how to improve your ROI may be of particular interest to you. Therefore, I will call your office on <Date> to inquire if a meeting can be scheduled at a convenient time. I look forward to speaking with you about this employment opportunity. My resume is enclosed for your review.

Thank you for your time and consideration.

Sincerely yours,

Download now:

• All the business letters in an xml file
• Template Phrases for Outlook, fully-functional 15-day evaluation version