Auto BCC/CC for Microsoft Outlook

How to manage Auto BCC rules

For Microsoft Outlook 2010 (32-bit and 64-bit), Outlook 2007, Outlook 2003.

• How to create a new rule
• Working with rules
• Use Administration tool
• Back to Auto BCC/CC Overview

How to change the rule

You can edit the existing rule if necessary:

1. Open Auto BCC by clicking on its icon in Outlook 2010 or going to Outlook menu -> tools -> Auto BCC/CC in Outlook 2003-2007.
2. Select the rule you need in the list and click the Change rule button on the top toolbar. You can also double-click on the rule in the Rules List area and you will see the Rule settings dialog box.
   
3. Make the necessary changes to the rule name and rule settings and click Ok to save changes.
   

   Tip: When you select a rule in the list, you see its description in the window below. You can click on any conditions or addresses right there to change them.

   

How to use the Search, Address book, and Advanced Find options

You can use the standard Outlook Search, Address book and Advanced find options to quickly find and select CC or BCC recipient e-mail address.

• Use the Search option

  When selecting CC/BCC recipients, you can use standard Search option that allows to easily find e-mail addresses by typing the name or its part.
  
  Using Search, you can look by Name only or employ the More columns option.
  • To search by name, select the Name only radio button and type the name you are searching for, or a part of it. To search for a name using other information, such as title or location, click More columns, and enter the information. Then each of the included columns will be searched.
  • Click Go next to the Search field and you will see the found name(s) and address(es).
  • Click on the line with the name and press the CC button if you want to add it to CC recipients. Or press the BCC button on the Select Names: Contacts window to pick the address as BCC receiver.

• Use the Address book

  The Address Book is a collection of address books or address lists. You can use the Address Book to look up and select names, e-mail addresses, and distribution lists.
  
  • Click on the arrow next to the Address book field to see a drop-down list of the address books and select the one in which you want to search for addresses.
  • You will see the list of contacts in the address list windows.
  • Click on the necessary address and press the CC button if you want to add it to CC recipients. Press the BCC button on the Select Names: Contacts window to pick the address as BCC receiver.

• Use Advanced Find

  If you know that the address you want to add to CC or BCC fields contains some particular words or other information, you can benefit from the Advanced Find option to quickly get the needed name or address.
  • Click on the Advanced find option on the Select names: contacts window and you will see the Find dialog box.
    
  • Type the needed name part in the Find names containing field.
  • You will see the found items in the found addresses and names area on the Select names: contacts window.
  • Click on the necessary address and press the CC button if you want to add it to CC recipients. Press the BCC button on the Select Names: Contacts window to pick the address as BCC receiver.

How to disable (enable) the rule

1. Open Auto BCC by clicking on its icon in Outlook 2010 or going to Outlook menu -> tools -> Auto BCC/CC in Outlook 2003-2007.
2. Find the rule you want to disable, click on it in the list and unselect the check box next to this rule.
   
   When you need to enable the rule, just tick the checkbox on the left of the rule.
3. Click Ok to save changes.
   

Change the rule order

You can see all the rules you create in the Rule area on the Auto Bcc for Microsoft Outlook window. If you have more than one rule, they will be applied top-down in the order you see. If you need to change the order, you can use the Move up and Move down options.

How to delete the rule

1. Open Auto BCC by clicking on its icon in Outlook 2010 or going to Outlook menu -> tools -> Auto BCC/CC in Outlook 2003-2007.
2. Select the rule you need in the list and click the Delete button on the top toolbar or the Delete key on your keyboard.
   
3. Confirm deletion and click Ok to save changes.

Enable logging

For diagnostic purposes, Auto BCC for Outlook contains an option that turns on the logging of the add-in? work.

1. To enable logging, just tick the Enable logging checkbox on the Auto BCC/CC for Microsoft Outlook window.
   
   To turn the logging off, uncheck the Enable logging option.
2. If you want to look at the log file with the latest sessions, simply click on the View log file link on the window.
   

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