If you spend a lot of time in Outlook, the way you navigate between your mailboxes and folders can either slow you down or help you breeze through tasks. As simple and straightforward as the Outlook Folder pane looks, it does have a few handy settings tucked away. Continue reading
Tired of getting lost in hundred-page reports? This guide shows you how to create, use and edit an outline, add and manage headings to navigate through your data efortlessly! Continue reading
With Outlook stationery, you can customize your emails using a variety of backgrounds, patterns, and fonts to reflect your unique style or brand. Sometimes, though, someone else's designs can carry over into your replies when you least expect it. Knowing how to set up and remove them helps you keep your emails looking just right on every occasion. Continue reading
When using Outlook on your desktop computer, web browser, or mobile app, you may have noticed your Inbox split into two tabs: Focused and Other. This feature, called Focused Inbox, is designed to help you prioritize emails, but not everyone finds it useful. Continue reading
Constant password prompts in Outlook can wear down even the most patient users. There may be several reasons for it, including outdated credentials, incorrect settings, or problems with your mail server. Continue reading
When you set up an account in Outlook, you specify an account password, so Outlook can access your mailbox and retrieve the messages. If you later change your credentials with the email service provider, you also need to update the password stored in the Outlook app. Continue reading
Want to create professional HTML email templates for Gmail? This guide covers four easy methods to cut through the noise in a crowded inbox with beautifully designed emails. Continue reading
The Reading Pane is one of those Outlook features that can quietly shape how you navigate your inbox each day. While it might seem like just another part of the screen, the way you use or don't use it can make a real difference in how quickly and effectively you get through your messages. Continue reading
Nobody likes clicking a link and landing in the wrong browser. Using system's default is a logical and user-friendly behavior that makes perfect sense. That's how Microsoft Outlook worked for years. But starting in 2023, things changed. Some versions of Outlook began opening web links in Microsoft Edge, ignoring your browser preferences. Continue reading
Like any other email application, Outlook has a standard font for reading and composing messages. If you find the default text too small or hard to read, you don't have to struggle with it. Simply, adjust font size and style to suit your preferences. Continue reading
If you frequently work with your email late at night, Outlook dark mode can reduce eye strain and make reading messages more comfortable. It can be easily enabled in all Outlook versions and just as easily disabled when you prefer a lighter view. Continue reading
If you send many recurring messages in Outlook such as daily logs, weekly reports, or monthly summaries, adding the current date to the subject line can make them easier to track and reference. While Outlook doesn't directly support dynamic dates in email templates, there are two practical alternatives to work around that limitation. Continue reading
To make your Outlook emails feel more personal, one of the easiest things you can do is add a customized greeting. While Microsoft Outlook doesn't offer a built-in option to insert contact names into the message body, you can automate this with a VBA macro or Shared Email Templates. Continue reading
Tired of endless copy-pasting between Google Sheets? Master the IMPORTRANGE function and create live data connections. This comprehensive guide provides step-by-step IMPORTRANGE cases with formula examples for combining and filtering your data, saving you hours of manual work. Continue reading
The Quick Access Toolbar in Microsoft Outlook is a useful feature that keeps your favorite commands right at your fingertips. You control what appears on it, where it's located, and whether it's shown at all, so your most-used tools are always easy to reach. Continue reading
While Microsoft Outlook doesn't offer a built-in date picker for emails, you can use VBA macros or add-ins as practical workarounds. This guide walks you through the main options, with simple steps to follow. Continue reading
Running Outlook rules on non-Inbox folders isn't automatic, but it's possible. The tutorial shows how to use rule combinations to tailor your setup or run the rules manually on the selected folder to keep your workflow on track. Continue reading
Unlike regular deleted emails, drafts often disappear without a trace. This guide provides five effective ways to recover a deleted draft in Gmail, from quick undo options to leveraging secondary devices. Continue reading
Creating a professional email signature in Outlook takes time and attention to detail, whether you're aligning fonts, adding a logo, or setting up links. But what happens when you get a new computer or need to reinstall Outlook? The storage location and transfer process isn't always obvious. Continue reading
Gmail templates can save you hours, but what happens when they need updates or cleanup? Discover the quickest way to edit, delete, and even recover templates (yes, it’s possible!) in just a few clicks. Continue reading
Email attachments are a convenient way to share files quickly, but size limits can get in the way, especially when you're sending large images, detailed reports, or presentation decks. Understanding these limits and knowing how to work around them can help you avoid errors and get your files where they need to go. Continue reading
Need different email signatures for internal teams, clients, or quick replies? Gmail lets you create multiple signatures effortlessly and even set default options per account. This guide provides step-by-step instructions on how to create, change, delete, and switch between them. Continue reading
Moving your emails from Microsoft Outlook to Google Gmail can be helpful if you're switching accounts, consolidating messages, or just want access to everything in one place. While the process might seem technical at first glance, it's actually easy manageable with the right steps. Continue reading
Sometimes you need to share a message outside Outlook, save a clean copy for your records, or open an email in Word for editing. Whatever the reason, Outlook offers several ways to save emails, each suited to a different purpose. Continue reading
Exporting emails from Outlook can be helpful for a variety of tasks. No matter your reason – decluttering your inbox, archiving important communications, or preparing for a platform switch – Outlook gives you the tools to create secure backups, filter precisely what you need, and even transform your messages into a spreadsheet-friendly format for deeper analysis. Continue reading
When you receive an email in Microsoft Outlook that contains images, they're often blocked by default for security and privacy reasons. While this is helpful for protecting your data, it can get frustrating, especially if you receive dozens of emails from your partners or clients containing pictures you need to view. Continue reading
As your mailbox fills up with messages and attachments, Outlook data files can grow quickly and eventually hit their size limits. When that happens, Outlook may slow down, show sync errors, or even stop saving new items. The good news? You can take control. Continue reading
When you delete an Outlook email using the standard method, it moves to the Deleted Items folder rather than being immediately erased. This means it still takes up space and can be recovered until the folder is emptied. If you want to remove emails permanently, Outlook offers several options. Continue reading
Running low on storage in Outlook can lead to various issues, from slow performance due to oversized data files to a complete block on sending and receiving emails when your mailbox reaches its limit. Continue reading
Outlook provides quite generous storage space, allowing you to manage emails, attachments, and other data. But if you have been using Outlook for years without cleaning up your mailbox, the storage might be full. Big mailboxes are slower to open and search, making it harder to find important messages. Continue reading