Merge Tables Wizard for Microsoft Excel

With Merge Tables Wizard for Excel you can:

• Find and merge data from 2 Excel spreadsheets by following 5 easy steps of the Wizard.
• Use one or several columns as the matching criteria.
• Add new columns to the main table or update the existing ones.
• Add non-matching rows to the end of the table after all other data.
• Compare Excel lists from different workbooks.
• Color updated rows; a variety of different colors are available.
• Ignore extra spaces in matching columns.
• Update only empty cells in your Master Table if you don't want to overwrite the existing values.
• Update only if cells from Lookup Table contain data.
• Add a Status column to the Master table that will reflect the changes and mark rows as: "Updated", "Non-updated", "New row".

Find more details:

• How Merge Tables works
• Download 15-day fully-functional trial

Merge Excel spreadsheets perfectly without copying and pasting!

Just imagine this: you have two or more Microsoft Excel worksheets containing information about your company's products. For example, you have 2 Microsoft Excel tables - "Orders" and "Prices" and they both have a column with the "Product ID". You want to update prices and add product descriptions from the Second table (let's call it a lookup table) to your Main table (master table).

If you try to do this painstaking and wearisome work manually, it will take you hours, if not days! You will have to go through each row in the master table to identify the matching row in the second spreadsheet. After that you will spend even more time on updating the selected rows and adding a new column from the lookup table to the main list.

Does all this sound too complicated and time consuming? Probably yes, even if you decide to employ the standard Microsoft Excel Match, Lookup, or Vlookup. But definitely not, if you use our Merge Tables Wizard for Microsoft Excel.

This handy add-in quickly merges two Excel worksheets into one by copying matching data from the specified columns. The two tables can be located in the same Microsoft Excel file or in two different files. The intuitive and smart wizard guides you through the merge process. Rows from two Excel spreadsheets with different number of columns will be matched perfectly without copying and pasting!

Merge results are exactly as you expect them to be

To ensure that you get exactly the results you need, the Merge Tables Wizard provides a number of options. You can select which columns you want to update or add to your Master Table by choosing one of the actions:

• Update. The data will be copied from the Lookup table and pasted into the corresponding column of the Master table.
• Add to the end. The new column will be added to the Master table.
• You can also choose to Add non-matching rows to the end of the table. It means that rows that appear only in the Lookup table will be copied to the end of the Master table underneath all other rows.

Now, let's look at the resulting table from our example, see the screenshot above. Prices were updated by assigning the Update values action to the "Prices" column and the "Product Description" column was added by choosing Add to the end for this column.

Use additional options to fine-tune the merge results

Additional options provided by the Merge Tables Wizard let you adjust the merge results depending on your particular data and needs.

• You can update only empty cells in your Master table. Check this option if you don't want to overwrite existing values in your main table.
• Update the Master table value only if the corresponding cell from the Lookup table contains data. Check this option, if you want to ignore empty cells in the Lookup table.
• Ignoring extra spaces in matching columns will ensure the most accurate results. When you import data in Microsoft Excel from external data sources, it often comes with some extra spaces that are of course invisible for a human eye. If you select this option, the Merge Tables Wizard will ignore excess spaces and you will never be bemused by the question why those rows were not merged while their matching columns look exactly the same!
• You can choose to add a Status column that reflects all the changes made to your master table, allowing you to filter only updated rows, non-updated rows, or new rows for your further analysis.
• And finally, you can color updated cells in order to see all the changes at a glance.

Merge Tables Wizard step-by-step guide

5 steps to lookup and merge matching data

See how Merge Tables Wizard can help you

You can view the video in the fullscreen mode by clicking

First-hand experience of Merge Tables Wizard users

Check out the recent posts from the AbleBits blog in which Excel users share their experience with Merge Tables Wizard:

• How Merge Table Wizard saves countless hours for educators by Emily Kern
• Excel Merge Wizard: time saving magic by The WebMarketing Group
• Merging data in Excel: creating spreadsheets from data housed in multiple locations by Tiffeny Wilkinson

Merge Tables for Excel screenshots

Select common columns, i.e. the columns that will be compared and matched

Choose which columns to update and which add to the end of your main table

Choose additional merging options

A few seconds and data from 2 tables are merged perfectly!

Merge Tables Wizard for Excel system requirements:

Operating System

• Microsoft Windows 7 (x86, x64)
• Windows Server 2008
• Windows Vista (x86, x64)
• Windows 2003
• Windows XP

If you need to install the add-in for a group of users, please see Corporate deployment.

Microsoft Excel

• Microsoft Excel 2010 32-bit and 64-bit
• Microsoft Excel 2007
• Microsoft Excel 2003

Current version

2.6.12
published on: May 02, 2012