Reply to routine emails with quick templates
In desktop and online Outlook. On PCs, Macs and tablets.
- Create effective reply templates
- Insert images and attach files to your templates
- Add predefined and customizable fields
- Share your templates with colleagues
And reduce the time your team spends on routine correspondence to an absolute minimum!
Select your plan
Works on
Empower your Outlook with reply templates
Create compelling email templates for you and your team
Quick replies for Outlook emails
If responding to emails is a part of your daily routine, there's no need to type the same text manually over and over again. Compose your response just once, save it as a template and reuse whenever you want.
Use Outlook drafts as email templates
Create a draft in Outlook using all features of its rich text editor, pre-fill the Subject line, populate Cc and Bcc addresses. Link the Outlook folder containing your drafts to Shared Email Templates and use these drafts as templates for new messages or quick replies.
Create templates while replying to emails
When you type a common response that you’d like to reuse in the future, you can select the text, run Shared Email Templates and click the New button. A new template with your reply will be created, and you can save it as is or add formatting, shortcuts, macros, files, images, etc.
Make your emails look attractive
Use the built-in visual editor to embellish your templates with basic formatting or take advantage of all HTML means to create professionally designed email messages.
Use shortcuts for quick replies
Shortcuts are small text units, "templates for templates". You can create a number of shortcuts and construct your email messages by using them in different combinations and order.
Personalize your replies
With the help of template macros, you can automatically attach files from a URL or cloud-based storage, fill in the To, Cc, Bcc and Subject fields. Also, you can put placeholders in the template's text and enter context-specific information on the fly.
Share templates with colleagues
Use your email templates either solely on your own or create teams, invite members, and share templates in teams. Naturally, you can adjust permissions for your teammates depending on their role.
Insert pictures and attach files
Templates let you not only paste and customize text but also attach files and insert images. You can get files and pictures for templates from OneDrive, URL, or SharePoint. Besides, you can create Outlook drafts with attached files and use these drafts as reply templates.
Bring values from datasets to templates
In Shared Email Templates, you can create or import datasets and have the necessary values from these sets automatically inserted into your messages.
Run on PC, Mac, Windows tablet
The app lets you access templates from all your devices as they are stored in a cloud-based sharing service and work on Outlook for Windows, for Mac, and Outlook online.
Feel free to tap
Shared Email Templates supports touch-enabled devices and makes Outlook touch-friendly, so even in the field with no keyboard at hand you can comfortably use your Outlook templates.
Manage user permissions
You can set three permission levels for your team members. Admin can manage templates and a team; editor may edit, create and delete templates; user is able to only insert templates into email messages.
Protect your templates
To protect your privacy, you can enter your own secret key while creating a team. This will encrypt all templates in the team and save them to the cloud in coded form.
Secure your privacy
We can neither decrypt or read your templates nor access your external resources credentials, so they cannot be shared with third parties. We do not use any scanning tools, do not track or log your actions.
Your templates and teams are your property, and we guarantee that at the moment you close your account all your data will be deleted from our servers.
Not only for Office 365
In addition to Office 365 accounts, Shared Email Templates works for paid Exchange Online subscriptions, on-premise Exchange 2016+ clients and even for free Outlook.com accounts.
Ablebits Docs
Have a look at online help pagesChoose your subscription plan
| Free | Business | Enterprise | |
License per An individual license must be acquired for each user |
1 user | 1 user | 1 user |
Personal templates and folders Number of folders and templates you can use personally |
20 | 512 | 512 |
Teams per user Number of teams you can create or be part of |
1 | 3 | 4 |
Members in team Number of people that can be invited to a team |
2 | 32 | 128 |
Templates and folders per team Number of folders and templates that can be created in a team |
10 | 512 | 512 |
Client apps per user The total number of client apps that can be connected simultaneously You can have several client apps on one device. For example, Outlook Online in your Chrome and desktop Outlook running in parallel are treated as two different apps. |
2 | 4 | 4 |
Template size Number of symbols including all HTML elements |
65 000 symbols | 65 000 symbols | 65 000 symbols |
Priority customer support service |
|||
Subscription duration |
n/a | 12 months | 12 months |
Price per user |
Free | $3.00 / month | $4.00 / month |
Performance vs. limitations The limitations above are created to not impact the Outlook performance. |
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System requirements
Microsoft Outlook
- Outlook on Windows connected to Office 365
- Outlook on Mac connected to Office 365
- Outlook on Windows 2019
- Outlook on Windows 2016
- Outlook on Mac 2019
- Outlook on Mac 2016
- Outlook on the web
- Note! Outlook should be connected to Office 365, Outlook.com or Exchange 2016+
Browsers
- Google Chrome 78 and higher
- Microsoft Edge 44 and higher
- Microsoft Edge (Chromium-based)
beta support 79 and higher - Safari 12 and higher (limited support)
- Firefox 69 and higher
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