Check outgoing emails in Outlook

Outgoing Email Checker for Microsoft Outlook 2016, 2013-2007

Outgoing Email Checker for Microsoft Outlook will check your emails before sending them for conditions you specify in the rules. You can create a rule using a template or start from scratch. This reminder add-in will help you avoid most common emailing mistakes:

  • Get a reminder to add attachment to your email in Outlook
  • Avoid sending large messages
  • Enable Reply All warning and make sure you use the correct account
  • Prevent replying to all initial recipients
  • Remember to fill CC or BCC lines when necessary

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Outgoing Email Checker for Outlook will review your emails before sending

Automatically check Outlook emails before sending them

See your rules and their descriptions on the add-in window

Raise your hand if you have ever hit the Send button to realize that you forgot to attach a file in Outlook, didn't include a proper salutation or failed to add your manager's address to the CC line. We are only humans so when emailing in Outlook is your daily routine, silly mistakes can seem unavoidable.

When there are dozens of things to review before clicking Send, one handy reminder add-in becomes your life saver. Check out your personal mailing assistant - Outgoing Email Checker for Outlook!

Scan emails for missing attachments

Forgetting to add an attachment to an Outlook message is by far one of the most common mistakes people make. Besides looking forgetful, you make the recipient remind you to attach a file and then you need to waste time on sending one more email.

Outgoing Email Checker monitors the text of your emails as well as the Subject line and warns if you planned to include but forgot an attachment in Outlook. All you need to do is to enter a list of key words that will trigger the reminder.

You can select the ready-to-use template where the key words and phrases are predefined. Also it's possible to modify this template. For example, the add-in can pop-up an alert when you forget to add an attachment if the email is sent to certain recipient or in case the CC or BCC line contains specific address.

If you deal with attachments a lot, you can be in fear of forgetting to add the necessary document. Don't hesitate, because Outgoing Email Checker will prevent sending emails with missing attachments!

Outlook: check accounts and recipients before sending

Be prompted for the correct account

Make sure you use the right account in Outlook

Say, you have several Outlook accounts and often forget to select the correct one. Outgoing Email Checker will let you avoid sending a business email from your personal account. You just need to specify the account and the list of addresses or domain names. The tool will match this list to the needed account and will prompt the correct account before sending. You can add any additional conditions, like checking the account if the letter contains specific words.

Never forget to fill in the CC or BCC line

Are you familiar with the "Oh, no!" feeling when you send a most important email to your client and forget to add your boss to the CC line? If so, then this prompting add-in is for you. Simply create the rule for outgoing email - to CC or BCC particular people when you use certain address or domain name in the To field. After that Outgoing Email Checker will notify you if you forget to send a copy of an important message to your manager or coworker.

Thus, with Outgoing Email Checker you can be sure to receive a warning if you tend to email a person from the wrong email address or if you send a letter to a particular person but fail to fill in the CC or BCC line.

Check emails for specific words

Bad word supervision

When you work with the Check emails for specific words rules there can be 2 options:

  • you may want to avoid some words in your emails
  • or you may need to include specific words when you use some account or attach a file.

Unfortunate typos, politically incorrect terms, rude words, SPAM filter triggers can close your career door or spoil your relations with other people. Even when the email is thoroughly proofread and heavily scrutinized there can be words you'd prefer to avoid. But inevitably once in a while, an error can turn a purposeful message into a confusing or comical one.

With our email checker add-in you don't need to bother yourself with proofreading especially if you often copy and paste large parts of text into your message. Just enter the list of taboo words; the add-in will scan all your outgoing messages for them and popup an alert if there are any.

Ensure you include certain words or phrases into your message

On the other hand there are cases when you need to include certain words or phrases like signatures or titles into emails sent to particular people. If you often forget to do that, you can create a rule based on the list of words you'd like to have in you messages sent to particular recipients.

As a result, you create the rule once and our add-in lets you approve the email before sending by reminding to include or exclude the specified words from your messages.

Enable Reply All warning in Outlook

It often happens that we click Reply instead of Reply All by force of habit. So Outlook delivers the message only to the first person in the recipients queue and ignores all other email addresses from the initial letter. If you often take part in group correspondence, you may be at risk of excluding important recipients.

Outgoing Email Checker has a solution for you. You can easily enable the Reply All alert on the add-in window. So if you click Reply, you will be prompted that there are several original addressees. So it will always be your conscious choice to include others or not, not a chance to miss this information.

Prevent Reply All in Outlook

If you often receive emails that have more than one initial recipient, most likely you hit the Reply All button quite often. However, there may be cases when selecting Reply All on a multi-recipient message can be a really unwanted move. For example, if this message was addressed to hundreds of contacts from a distribution group. Outgoing Email Checker solves this problem with the help of the Prevent Reply All option.

Just press the Prevent Reply All button under the tab to be notified each time you select the Reply All option. With this feature you will control when you need to include or exclude all initial recipients.

With Outgoing Email Checker for Outlook you can:

  • Avoid silly emailing mistakes by creating reminder rules
  • Create a wide variety of rules using multiple conditions and their combinations
  • Use a template or create a new rule from scratch
  • Invert conditions
  • See all rules on the add-in window
  • Edit, delete rules, and disable them

You will be surprised how flexible the Outgoing Email Checker add-in is. Create the rules that will always check the most important things when sending emails.

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How to check outgoing emails before sending

Check emails for Outlook screenshots

Create a rule from scratch or use a template

Select a suitable template or create a rule from scratch

Select conditions for checking your email before sending it

Be sure to get alert if certain condition isn't met

Enable Reply All alert

Turn on the Reply All alert to include all initial recipients

Prevent Reply All

Prevent Reply All

Free Download
7-day fully functional version

Outgoing Email Checker for Microsoft Outlook system requirements:

Microsoft Outlook

  • Microsoft Outlook 2016 (32- and 64-bit)
  • Microsoft Outlook 2013 (32- and 64-bit)
  • Microsoft Outlook 2010 (32- and 64-bit)
  • Microsoft Outlook 2007

Operating System

  • Windows 10 (32- and 64-bit)
  • Windows 8 (32- and 64-bit)
  • Windows 7 (32- and 64-bit)
  • Windows Server 2008, 2012, 2016
  • .NET Framework 4.0 must be installed.

If you need to install the add-in for a group of users, or on a Terminal Server (servers farm) please see Corporate deployment

Outgoing Email Checker version

Current add-in version: 3.2
published on: 19-Jan-17

End-User License Agreement (EULA).

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