by Alexander Frolov, updated on
In this article I will show you two quick and free ways to convert currency numbers into English words in Excel 2019, 2016, 2013 and other versions.
Microsoft Excel is a great program to calculate this and that. It was initially developed to process large data arrays. However, it also lets creating accounting records like invoices, evaluation or balance sheets quickly and effectively.
In more or less solid payment documents it is necessary to duplicate numeric values with their word form. It is much harder to falsify typed numbers than those written by hand. Some swindler can try to make 8000 out of 3000, while it is almost impossible to secretly replace "three" with "eight".
So what you need is not just convert numbers to words in Excel (e.g. 123.45 to "one hundred and twenty three, forty five"), but spell out dollars and cents (e.g. $29.95 as "twenty nine dollars and ninety nine cents" ), pounds and pence for GBP, euros and eurocents for EUR, etc.
Even the latest versions of Excel don't have a built-in tool for spelling numbers, not to mention earlier versions. But that is when Excel is really good. You can always improve its functionality using formulas in all their
combinations, VBA macros, or third-party add-ins.
Below you'll find two ways to convert numbers from figures to words
And, possibly, you may need to convert Words to Numbers in Excel
Note. If you are looking for the number to text conversion, which means you want Excel to see your number as text, it's a bit different thing. For this, you can use the TEXT function or a few other ways described in How to change numbers to text in Excel.
As I have already mentioned, Microsoft didn't want to add a tool for this task. However, when they saw how many users needed it, they created and published the special VBA macro on their website. The macro does what its name SpellNumber suggests. All other macros I came across are based on the Microsoft code.
You can find the macro mentioned as "spellnumber formula". However, it is not a formula, but a macro function, or to be more precise Excel User defined function (UDF).
The spellnumber option is able to write dollars and cents. If you need a different currency, you can change "dollar" and "cent" with the name of your one.
If you are not a VBA savvy guy, below you will find a copy of the code. If you still don't want or haven't time to sort this out, please use this solution.
You will need to resave your workbook. When you try to save the workbook with a macro you'll get the message "The following features cannot be saved in macro-free workbook"
Click No. When you see a new dialog, chose the Save as option. In the field "Save as type" pick the option "Excel macro-enabled workbook".
Now you can use the function SpellNumber in your Excel documents. Enter
=SpellNumber(A2) into the cell where you need to get the number written in words. Here A2 is the address of the cell with the number or amount.
Here you can see the result:
If you need to convert the entire table, not just 1 cell, place your mouse cursor to the lower right corner of the cell with the formula until it turns into a small black cross:
Left-click and drag it across the column to fill in the formula. Release the button to see the results:
Note. Please keep in mind that if you use SpellNumber with a link to another cell, the written sum will be updated each time the number in the source cell is changed.
You can also enter the number directly into the function, for example,
=SpellNumber(29.95) (29.95 - without quotation marks and the Dollar sign).
First off, you must know VBA to modify the code according to your needs. It is necessary to paste the code for each workbook, where you plan to change it. Otherwise, you will need to create a template file with macros and configure Excel to load this file at each start.
The main disadvantage of using a macro is if you send the workbook to somebody else, this person will not see the text unless the macro is built into the workbook. And even if it's built-in, they will get an alert that there are macros in the workbook.
For Excel users who need to quickly spell sums but don't have time to learn VBA or figure out workarounds, we created a special tool that can quickly perform the amount-to-words conversion for a few popular currencies. Please meet the Spell Number add-in included with the latest release of our Ultimate Suite for Excel.
Besides being ready for use, the tool is really flexible in converting amounts to text:
The add-in supports all modern versions including Excel 365, Excel 2029, Excel 2016, Excel 2013, and Excel 2010. Please feel free to explore other capabilities on the product's home page linked above.
And now, let's see this number spelling utility in action:
The screenshot below demonstrates the default choices and the spelled number in B2. Please notice a formula (more precisely, a user-defined function) in the formula bar:
And this is a quick demonstration of how other currencies can be spelled out:
Tips and notes:
Frankly, I can't imagine why you may need it. Just in case… :)
It appears that Excel MVP, Jerry Latham, created such Excel User defined function (UDF) as WordsToDigits. It converts English words back to number.
You can download Jerry's WordsToDigits workbook to see the UDF code. Here you'll also find his examples of how to use the function.
You can see how the function works on the sheet "Sample Entries", where you will also be able to enter your own examples. If you plan to employ WordsToDigits in your documents, please be informed that this function has restrictions. For example, it doesn't recognize fractions entered in words. You will find all the details on the "Information" sheet.
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