# Google Sheets IF function - usage and formula examples

The IF function in Google Sheets is one of the easiest functions to learn, and while this holds true, it is also a very helpful one.

In this tutorial, I invite you to take a closer look at how Google Spreadsheet IF function works and what advantages you will get from using it.

## What is the IF function in Google Sheets?

Whenever you use the IF function, you create a decision tree in which certain action follows under one condition, and if that condition is not met – another action follows.

For this purpose, the condition of the function must be in a format of the alternative question with only two possible answers: "yes" and "no".

This is how a decision tree may look like:

So, the IF function allows you to ask a question and indicate two alternative actions depending on the received answer. This question and the alternative actions are known as three arguments of the function.

## IF function syntax in Google Sheets

The syntax for the IF function and its arguments are as follows:

=IF(logical_expression, value_if_true, value_if_false)
• logical_expression – (required) a value or logical expression that is tested to see if it is TRUE or FALSE.
• value_if_true – (required) the operation that is carried out if the test is TRUE.
• value_if_false – (optional) the operation that is carried out if the test is FALSE.

Let's explore the arguments of our IF function in more detail.

The first argument represents a logical question. Google Sheets answers this question with either "yes" or "no", i.e. "true" or "false".

How to formulate the question properly, you may wonder? To do that, you can write a logical expression using such helpful symbols (or comparison operators) as "=", ">", "<", ">=", "<=", "<>". Let us try and ask such a question together.

## Usage of the IF function

Let's assume that you are working in the company selling chocolate in several consumer regions with many clients.

This is how your sales data may look like in Google Sheets:

Imagine that you need to separate sales made in your local regions from those from abroad. To accomplish that, you should add another descriptive field for each sale – a country where the sales took place. Since there is a lot of data, you need this description field to be created automatically for each entry.

And this is when the IF function comes to play. Let's add the "Country" column to the data table. "West" region represents local sales (Our Country), while the rest are the sales from abroad (Rest of the World).

## How to write out the function properly?

Place the cursor in F2 to make the cell active and type in the equality sign (=). Google Sheets will immediately understand that you are going to enter a formula. That's why right after you type the letter "i" it will prompt you to choose a function which begins with that same letter. And you should choose "IF".

After that, all your actions will be accompanied by prompts as well.

For the first argument of the IF function, enter: B2="West". As with the other Google Sheets functions, you don't need to enter the address of the cell manually – mouse click is enough. Then enter comma (,) and specify the second argument.

The second argument is a value that F2 will return if the condition is met. In this case, it will be a text "Our Country".

And again, after the comma, write the value of the 3rd argument. F2 will return this value if the condition is not met: "Rest of the World". Do not forget to finish your formula entry by closing parenthesis ")" and pressing "Enter".

Your entire formula should look like this:

=IF(B2="West","Our Country","Rest of the World")

If everything is correct, F2 will return the text "Our Country":

Now, all you have to do is to copy this function down the column F.

Tip. There's one way to process the entire column with one formula. The ARRAYFORMULA function will help you do that. Using it in the first cell of the column, you can test all cells below against the same condition, and return the corresponding result to each row at the same time:

=ARRAYFORMULA(IF(B2:B69="West","Our Country","Rest of the World"))

Let's examine the other ways of working with the IF function.

## IF function and text values

The usage of the IF function with a text has already been illustrated in the example above.

Note. If the text is being used as the argument, then it must be enclosed in double-quotes.

## IF function and numerical values

You can use numbers for the arguments just as you did it with the text.

However, what is very important here is that the IF function makes it possible to not only fill cells with certain numbers based on the conditions met but also calculate.

For example, let's say you offer your clients various discounts based on the total value of the purchase. If the total is more than 200, then the client gets a 10% discount.

For that, you need to use column G and name it "Discount". Then enter IF function in G2, and the second argument will be represented by the formula that calculates the discount:

=IF(E2>200,E2*0.1,0)

## IF blanks/non-blanks

There are cases when your result depends on whether the cell is empty or not. There are two ways to check that:

1. Use the ISBLANK function.

For example, the following formula checks if cells in column E are empty. If so, no discount should be applied, otherwise, it's 5% off:

=IF(ISBLANK(E2)=TRUE,0,0.05)

Note. If there's a zero-length string in a cell (returned by some formula), the ISBLANK function will result in FALSE.

Here is another formula to check if E2 is empty:

=IF(ISBLANK(E2)2<>FALSE,0,0.05)

You can turn the formula the other way around and see if cells are not blank instead:

=IF(ISBLANK(E2)=FALSE,0.05,0
=IF(ISBLANK(E2)<>TRUE,0.05,0)

2. Use standard comparison operators with a pair of double-quotes:
Note. This method considers zero-length strings (indicated by double-quotes) as empty cells.

=IF(E2="",0,0.05) – check if E2 is blank
=IF(E2<>"",0,0.05) – check if E2 is not empty.

Tip. In a similar manner, use double-quotes as an argument to return an empty cell by the formula:

=IF(E2>200,E2*0,"")

## IF in combination with other functions

As you have already learned, the text, numbers, and formulas can act as the arguments of the IF function. However, other functions can play that role as well. Let's see how it works.

Remember the first way you figured out the country where you sold chocolate? You checked if B2 contained "West".

However, you can build the logic the other way around: list all the possible regions that belong to the "Rest of the World" and check if at least one of them appears in the cell. The OR function in the first argument will help you do that:

=OR(logical_expression1, [logical_expression2, ...])
• logical_expression1 – (required) the first logical value to check for.
• logical_expression2 – (optional) the next logical value to check for.
• and so on.

As you can see, you just enter as many logical expressions as you need to check and the function searches if one of them is true.

To apply this knowledge to the table with sales, mention all the regions that belong to the sales abroad, and the other sales will automatically become local:

=IF(OR(B2="East",B2="South"),"Rest of the World","Our Country")

The AND function is just as simple. The only difference is that it checks if all listed logical expressions are true:

=AND(logical_expression1, [logical_expression2, ...])

E.g. you need to narrow the search to your own town and you know that it is currently buying only hazelnuts. So there are two conditions to consider: region – "West" and product – "Chocolate Hazelnut":

=IF(AND(B2="West",C2="Chocolate Hazelnut"),"Our Country","Rest of the World")

### Nested IF formula vs. IFS function for Google Sheets

You can also use the IF function itself as an argument for the bigger IF function.

Let's assume that you have set stricter discount conditions for your clients. If the total purchase is more than 200 units, they get a 10% discount; if the total purchase is between 100 and 199, the discount is 5%. If the total purchase is lower than 100, there is no discount whatsoever.

The following formula shows how the function will look in the cell G2:

=IF(E2>200,E2*0.1,IF(E2>100,E2*0.05,0))

Note that it is another IF function that is used as the second argument. In such cases, the decision tree is as follows:

Let's make it even more fun and complicate the task. Imagine that you're offering the discounted price to the one region only - "East".

To do that correctly, add the logical expression "AND" to our function. The formula then will look the following way:

=IF(AND(B2="East",E2>200),E2*0.1,IF(AND(B2="East",E2>100),E2*0.05,0))

As you can see, the number of discounts have reduced greatly while their amount remains intact.

There's also an easier way to write the above thanks to the IFS function:

=IFS(condition1, value1, [condition2, value2, …])
• condition1 – (required) is the logical expression you want to test.
• value1 – (required) is the value to return if the condition1 is true.
• and then you just list conditions with their values to return if they are true.

Here's how the above formula will look with IFS:

=IFS(AND(B2="East",E2>200),E2*0.1,AND(B2="East",E2>100),E2*0.05)

Tip. If there's no true condition, the formula will return the #N/A error. To avoid that, wrap your formula with IFERROR:
=IFERROR(IFS(AND(B2="East",E2>200),E2*0.1,AND(B2="East",E2>100),E2*0.05),0)

### IF statements based on a count

One of the questions we get asked a lot is how to create the IF formula that will return whatever you need if the column contains or doesn't contain a certain record.

For example, check if a customer's name appears more than once in a list (column A) and put the corresponding word (yes/no) into a cell.

A solution is simpler than you may think. You need to introduce the COUNTIF function to your IF:

=IF(COUNTIF(\$A\$2:\$A\$20,\$A2)>1,"yes","no")

### Make Google Sheets build IF formulas for you – IF Formula Builder add-on

If you're tired of keeping track of all those extra characters and proper syntax in formulas, there's another solution available.

IF Formula Builder add-on for Google Sheets offers a visual way of creating IF statements. The tool will handle syntax, extra functions and all required characters for you.

All you need to do is:

• fill blanks with your records one by one. No special treatment for dates, time, etc. Enter them as you always do and the add-on will recognize the data type.
• select required comparison operators from the suggested drop-down lists.
• if needed, add multiple logical expressions in a click: IF OR, IF AND, ELSE IF, THEN IF.

As you can see, each logical expression takes its own line. The same goes for true/false outcomes. This reduces the number of possible confusion over the formula drastically.

As you fill everything out, the formula for use will grow in the preview area at the top of the window. To its left, you can select a cell in your sheet where you'd like to have the formula.

When you're ready, paste the formula into the cell of interest by clicking the Insert formula button at the bottom.

Please visit the online tutorial for IF Formula Builder to see all options described in detail.

I hope that there's no room for any doubt now that the IF function, though a very simple one at first glance, opens the door to many options to data processing in Google Sheets. But if you still have questions, feel free to ask them in the comments section down below – we'll be happy to help!

### 398 responses to "Google Sheets IF function - usage and formula examples"

1. Chandra says:

I have 3 columns with three different values, I want a formula which can say Good or bad based on some If conditions.

Basically what I want is

A) The difference in values between Col C and Col A > 12
AND
B) Value in col C is > 160

If the above conditions match I want the fourth column to say "Bad" If it fails to match I want it to say "Good"

This is the formula I have used. =IF(AND(C1-A1 > "12",C1 > "160"),"bad","good") But irrespective I get Good all the time.

Can you help what is that I am doing wrong here in the formula?

• Hi, Chandra,

Your formula is written incorrectly, it should be like:

2. Jerry says:

Hi I'm trying to get the if statement to do a subtraction but it's coming up with parse error. What I'd like is a time i.e. 07:00 and the if statement subtracts from that by 0:15 if over 4:30, 0:30 if over 6:00 or 0:45 if over 8:00 how would I best wright this ?

3. Catherine Van Biber says:

Hi there
Can you please let me know what the proper equation would be for assigning a specific value to a cell? For example, if a cell is populated (with text, doesn't matter what the text is) and I want to assign the value of 1.25 in the cell directly to the right of the populated cell, how would I type that out in an equation? IF C2 = filled, then 1.25 (or something similar).

Thank you!

• Mikael says:

If I get it right you'd put the formula in D2, where you will populate 1.25, if C2 has a whatever value. This if it can be whatever value, also a number, ecc... you can use the following formula:

=IF(C2"",1.25,"Field was empty")

you can replace "Field was empty with whatever you'd wish to do in case C2 was not populated.

4. Kelly says:

I am trying to pull in the value of C based on the value of W=A and X=B.

A1= "John"
B2 = "3/17/17"
C3= "20"

W4 = "John"
X4 = "3/17/17
Y4 = "20"

5. KORI says:

Help me to make a formula. I have given a date e.g: 1st August 2017. The due date is 7th August 2017. If the completion date is before due, it becomes EARLY. If it completed on the date same as due, it becomes ON-TIME. If it passed the due, it becomes LATE. Thanks in advance.

6. Marc says:

In Google Sheets, how can I use an "if" conditional to change the color of a row based on one cell in that row? I am using conditional formatting for one cell (G3:G30), but I want the whole row to be the same color of that the color in the G cell in that row. Is there a certain code to indicate color? I am using 4 colors.

Incomplete=red
In Progress=orange
Ongoing=Yellow
Complete=Green

I know how to copy formatting for font/size, but not for cell color.

7. Rachel says:

I am trying to write some if and statements .. So I have a number crossword puzzle, if the students get the write combination I want it to say congrats. I am setting for smaller statements - two cells at a time, if I have to .. But I have something wrong.

=if(AND(\$A\$3="5",\$A\$5="1"),"so far so good", " ")

Any help would be appreciated.

• Hello, Rachel,

=IF(AND(\$A\$3=5,\$A\$5=1),"so far so good", " ")

• Caselka says:

How would I create a custom formula in Google Sheets which would do the following:

If Column A, B, & C contains a date then change column X to YES

Cheers legend!!

8. Rick Darwin says:

How do I insert one of several different formulas into a given cell, based on a one-time test?
For example, if C10:C15 hold 'frozen' (non-recalculating) random numbers, I want B10,say, to hold =E2*3 if C10 is less than 0.5, otherwise B10 should hold =0.

• Hello,

=IF(C10<0.5,E2*3,0)

9. Chris Harrison says:

I like to have a function like
if a cell (ex B2) is empty-(blank) then ---- else 100)

i don t know how to tell him is empty

10. Tim says:

I am trying to make the IF statement work selecting one of two columns that has data. In every row either Row V or Row W will have data but never both and just want the formula to select which one has data. I have tried the ISBLANK statment but it sees the hidden formulas as data and won't return a value.
=IF(V2>0,V2,W2) This works is V has a value but if V is blank it won't return W

=if(ISBLANK(W7),V7,W7) This attempt will work to show the value for W but if V has a value it can't see pas the formula in W.

Any help would be greatly appreciated.
I've tried these two without success.
Tim

11. susanna says:

Hi, I am trying to populate a cell with a certain value (price) if the previous according to different values in another cell, example: if the day is sunday or monday the price would be 20euro, if is monday would be 15 euro... how shall I type the function? Thank you

• Hello,

=IFERROR(IFS(WEEKDAY(A1,1)=1,"20euro",WEEKDAY(A1,1)=2,"15euro"),"")

where cell A1 contains a date value, e. g. 1/30/2018

12. Mack says:

I need a formula that copies data from several cells on one sheet to identical cells on another sheet, IF a value is entered into a cell on one of the sheets.

if the value in F4 is "x" Then A4, B4, C4, D4, E4 and T4 need to be copied to (new sheet B3,3,D3,F3,G3,H3)

any help I'd appreciate.

• Hello,

If I understand your task correctly, please enter the following formulas into the corresponding cells on the new sheet:

Cell B3
=IF(\$F\$4="x",Sheet2!A4,"")

Cell C3
=IF(\$F\$4="x",Sheet2!B4,"")

Cell D3
=IF(\$F\$4="x",Sheet2!C4,"")

Cell F3
=IF(\$F\$4="x",Sheet2!D4,"")

Cell G3
=IF(\$F\$4="x",Sheet2!E4,"")

Cell H3
=IF(\$F\$4="x",Sheet2!T4,"")

13. Stu says:

I am doing a stock sheet, i want to say if a number is entered in the delivery slot, add this number to the remaining stock cell and change the total stock cell accordingly.

J11 Stock Delivered
G11 Stock Remaining
D11 Total Stock

14. Dylan says:

I am trying to create a payment list that includes a drop down menu on every row (PAID & NOT PAID). Another column is how much each person owes, I7:I105 is the payment status, F7:F105 is how much is owed, F107 is the total money owed altogether. So far ive created the drop down menu on each row, totalled all the money into F107 and when the payment status is set to 'PAID' the whole row will change to red with strike through text.
What i want is when the payment status is set to 'PAID' for the whole row to turn red with strikethrough text and the money a person has paid to be deducted from the total money owed in F107. HELP!!!!

15. Jape says:

Hi,

I have two columns which you can choose if the payment made was "CASH" or "CHECK".

I was successful in setting up the "CASH" part wherein if I choose the first column as "CASH" then the other cell will automatically set the value/text as "N/A".

My problem is when I now choose "CHECK", I am hoping that the other column will be a free cell, wherein I can write anything or specifically numbers. (for check numbers that were used to pay) without erasing or deleting the formula/function that was set or written.

Appreciate the suggestions. Thank you.

16. Christian says:

I am using this IF formula to multiply if the number is greater or = too but it doesn't work past the 1st IF. All are multiplied by 1.15 no matter the number value of the number. Please help!

=if(isblank(K2),"",if(K2>=45,K2*1.15,if(K2>=40,K2*1.2,if(K2>=35,K2*1.25,if(K2>=30,K2*1.5,if(K2>=25,K2*1.75,if(K2>=20,K2*2,if(K2>=15,K2*3,if(K2>=10,K2*4,if(K2>=1,K2*6,0))))))))))

• Your formula works great. I've just checked and if K2=40, the result is 48; if it equals 1, then the result will show 6.

17. Andrew says:

Is it possible to create an IF formula to keep a running count of the number 1 in a column of cells, ex. E36 to E64

18. Rayne says:

Is it possible to copy selective data from one tab of a sheet to another tab. I have data in column A through Y. And, I want to copy only the name (column A and url column (column V) only if the url exist for that name, not if the url column is empty.

Any help would be appreciated.

19. Taylor Dean says:

Hello! I need help creating a formula for a spreadsheet. If a cell contains a certain range of numbers, how do I make the cell to the right of it, auto-fill in with a designated percentage.

For example:

If cell M4, contains any number between 0.00-79.99%, then cell N4 auto fills in with 3%
If cell M4, contains any number between 90.00-99.99%, then cell N4 auto fills in with 5%

And so on, based on the following chart.

% to Quota Bonus Rate
0.00%-79.99% 3.00%
90.00%-99.99% 5.00%
100.00%-109.99% 7.00%
110.00%(+) 9.00%

Appreciate the help!

• Nick Mikhuta says:

Taylor, you need to add an extra IF as a logical expression to your formula, please have a look:
=IF(M4>0,IF(M4<79.99%, 3%,IF(M4<99.99%, 5%, IF(M4<109.99%,7%,9%))),"")

In this case Google Sheets checks if M4 is more than 0; then it checks whether M4 is less than 79.99 and puts 3% if it is, or keeps checking further. Please take a look at the part "IF in combination with other functions" in this article.

20. Ray says:

Hi There,

Trying to use an IF formula to show that should a cell have a greater amount than another cell a different cell would show 'yes' and would show 'no' if it was not a greater amount.

For context this is for a stock check.

Thanks,

21. John Doe says:

how would you activate it if there is any value in the cell given in the formula

22. Malls says:

I am trying to do a nested IF statement for the following scenario:

In Row 1, Col B:E, I have letters A and C alternating in some of the cells but not all
In Col 1, Row 2:10, I have locations either Austin or Chicago (a location in every cell)

Inside the matrix (B2:E10) I want to put in a formula to mark an X in each cell IF it meets either of these conditions, otherwise leave it blank:
IF(\$B\$2="A" AND A1="Austin", "X", IF(\$B\$2="C" AND A1="Chicago, "X", "")

This formula is not working though, how do I make a new one that will?

Thanks

• Nick Mikhuta says:

You can't use AND or OR like you did. They have to have arguments, for example: AND(A2 = "foo", A3 = "bar")

Thus, according to their syntax, your formula will be the following:
=IF(AND(\$B\$2="A", A1="Austin"), "X", IF(AND(\$B\$2="C", A1="Chicago"), "Y",""))

23. Jeff says:

In cell B2, I am looking for the following Values:
A,A1,A2,B,B1,B2. If any of the values are TRUE I wish to populate K2 with the letter M and if none of the values are found (False), I wish to populate K2 with F (The populated values stand for Male and Female.)

Thanks

• Nick Mikhuta says:

Here you can you OR as well, like I described above. In you case K2 formula will be: =IF(OR(B2="A", B2="A1", B2="A2", B2="B", B2="B2"), "M","F")

24. Cindy Clarke says:

I am creating a google sheet to use to balance my checkbook. I currently have it as a basic ledger but I want to create a formula to balance it with my current balance in my account. I need a formula that does this: I want to take the value of column G and subtract the values in all column D fields that have the "N" in column F
(Column G is my current balance, "N" in column F means it has not yet cleared my account, column D is a transaction amount that has not cleared yet). I tried this formula but it only deals with one row, not every row that has a N in column F. =IF(F453="N",MINUS(D453,G453))

Thank you!

25. JENNIFER HARTSELL says:

Need a formula to search column C for a SKU number and place the price of the SKU in column H.

Something like if column C = 30066 then enter \$15.00 in column H.

I would have multiple SKU's in column C and would need to do the formula for each SKU.

• Doug says:

Jennifer:
With the data you provided the formula to give you the result you want is: =IF(C37=30066,15,"T")
Where the SKU is in C37 you can enter this in an empty cell and format the result cell as currency. The formula says if C37=30066 then display 15 otherwise display "T".
Depending on the number of SKUs this approach will probably need to be modified to a nested IF, VLOOKUP or INDEX/MATCH. If the list of SKUs gets over ten or so another approach might be required.

26. Diane B-H says:

Wondering how to do the following:
C3 = RED, YELLOW, GREEN
If RED, then C7 = RP
If YELLOW, then C7 = YP
If GREEN, then C7 = GP

Can I put more than one OR together??

TIA!
Diane

• DIane B-H says:

Nevermind!! I figured it out.

=if(C3="RED","RP",IF(C3="YELLOW","YP",IF(C3="GREEN","GP")))

• Nick Mikhuta says:

I'd rather use the IFS function. It's designed just for such cases. Its syntax is easier. Look, instead you can put:
=IFS(C3="RED", "RP", C3="YELLOW","YP", C3="GREEN","GP")

27. MARY says:

Goodmorning. Please I need help to get a formula to find the grades of a total mark. Here are the grades below :

80%-100%:1, 75%-79%:2, 70%-74%:3 and so on

28. Di says:

Hi,

I need help with a formula...

I would like B62 to change red if J62<0. I could not find any examples or other's questions that resembled this...

I have tried several formulas like:
=if(J62<0) with and without quotes, commas, etc.

Di

• Di says:

PS...

I also changed the formatting style to red and bold...

Thx!

Di

• Hi Di,

29. bridy forder says:

Hello,

I am looking for a formula. I am working on two sheets, sheet 1 I am transferring info that needs to be tracked and I have set all the formulas for pulling over the data I need. However, I don't want the data transferred to sheet 2 unless one certain cell has data. Only needing a portion of what is on sheet 1. As is now, sheet 2 is pulling over all info. So there is a column in sheet 1 that if blank I don't want the data to transfer.
Thank you

30. Zak says:

Want to scan 3 cells for text equal to "Scheduled". If yes, then add a number of minutes, (each cell takes a different number of minutes) if no add 0. Add up the total number of minutes required to schedule. I don't want to save values to another hidden cell and the add up if possible.

These are what I tried.
=(=IF(Sales!B5="Scheduled",20,0)+(=IF(Sales!D5="Scheduled",60,0)+(=IF(Sales!F5="Scheduled",90,0))))

Or

=SUMIF((=IF Sales!B5="Scheduled",20,0) (=IF Sales!D5="Scheduled",60,0)+(=IF Sales!F5="Scheduled",90,0))

31. Dwight says:

Well Done!. I have seen a lot of examples. Yours was spot on!

32. leigh says:

I am trying to copy a value from different cells on the same sheet, dependant on the option specified in cell b11.

for example:

if b11 = option 1 input value from cell r21
if b11 = option 2 input value from cell r28
if b11 = option 3 input value from cell r36

33. Doug says:

Leigh:
If these are the only three possibilities then
=IF(B11="Option 1",R21,IF(B11="Option 2",R28,R36)

• Leigh says:

Thank you Doug.

How would I add a 4th / 5th ... option?

• Doug says:

Leigh:
You can add a few more IF to the formula like this:
=IF(B11="Option 1",R21,IF(B11="Option 2",R28,IF(B11="Option 3",R36,IF(B11="Option 4",R37,IF(B11="Option 5",R38,Value if not Option 1,2,3,4 or 5)))))

34. Jono says:

Ohk I am trying to create a formula for the following. I am using a booking form that filters the number of beds and baths into an excel spreadsheet. But what I need for it to do is calculate the price depending on the number of x beds and x baths:

The parameters are:

A customer books a 'Regular Cleaning Service'
A 1 bed, 1 bath = \$89.00
A 2 bed, 1 bath = \$109.00
A 3 bed, 1 bath = \$129.00
A 4 bed, 1 bath = \$161.00
A 5 bed, 1 bath = \$177.00

However if a customer was to add an additional bathroom it would cost another \$32.00.

A customer books a 'Spring Cleaning'
A 1 bed, 1 bath = \$127.00
A 2 bed, 1 bath = \$147.00
A 3 bed, 1 bath = \$177.00
A 4 bed, 1 bath = \$237.00
A 5 bed, 1 bath = \$267.00

However if a customer was to add an additional bathroom it would cost another \$30.00.

A customer books a 'End of Lease Cleaning'
A 1 bed, 1 bath = \$292.50
A 2 bed, 1 bath = \$360.00
A 3 bed, 1 bath = \$450.00
A 4 bed, 1 bath = \$600.00
A 5 bed, 1 bath = \$900.00

However if a customer was to add an additional bathroom it would cost another \$90.00.

• Jonathan says:

I am just a complete novice at this thing and would love some help :)

35. teri says:

I am trying to write a formula that will read a value and if the value is for example an A, B, or C then fill the next cell with a P1. But if it is D, E, or F, then P2. Can this be done?

• Hello, Teri,

Sure. Assuming the value you check is in B2, you need to put the following into your "next cell":
=IF(OR(B2="A",B2="B",B2="C"),"P1",IF(OR(B2="D",B2="E",B2="F"),"P2",""))

Hope this helps.

36. Sarah K says:

I'm trying to create a formula in my sheet which would turn one cell grey if another cell contains a certain word. For example If C2 contains the word "clinic" I need E2 to turn grey. However, C2 contains the name of the class along with the word "clinic" in some cases, which has me stuck. Can I do this?

37. ANTHONY CHIMA says:

I need help, I am trying to get my excel sheet to populate an answer from a drop down selection. I need to make a simple "yes, no" drop down selection where when i pick one of the outcomes the cell next to it will come up with the different options to select from. For instance, if i select yes, the column next to it will automatically populate with some drop down list of options to choose from where if i select no then another separate list of option will pops up. Please help if you can. Thank you.

• We have a special article that explains how to create a dependent drop-down list in Excel. You'll find it here.

38. gian says:

=if(and(isblank(a1),b1<=c1),"Due Date","")
error. i want that if a1 is blank and b1<=c1 then "Due date" else "";

39. Doug says:

Gian:
The formula you have here should work. What is wrong with it?

• gian says:

No that is error.

• gian says:

Logical error

40. gian says:

yeah, sorry it's work now..but i just wondering why it is didn't work before...well..can you help me to add an additional features like days of due date pass? the formula of spreadsheet its really hard for me than programming lol

41. Anne says:

I have a super simple scenario but don't know how to do this. I have 2 columns and I want column 2 to be: 'If the value in column 1 is less than 40, the column 1 value should appear as is. If the value is above 40, then the number 40 should appear. Any help would be appreciated! Thank you!

42. Doug says:

Anne:
Where column 1 is column A and the data is in A2 enter this in column 2:
=IF(A2<=40,A2,40)

43. Sean says:

I am trying to create a formula to reference a cell from one sheet (if filled) or another sheet (if the first is not filled). This is what I have and it is not working.

=IF('Inventory wk 5'!I2>=0,'Inventory wk 5'!I2,'Inventory wk 4'!I2)

44. Doug says:

Hello, Sean:
Try this:
=IF(ISBLANK(Inventory wk5!I2),Inventory wk5!I2,Inventory wk4!I2)
The ISBLANK function tests to see if the cell is empty, which is what I think you're testing. If you want to see if the cell is 0 then the formula should say =0. The zero character is a character and the cell would not be empty. Same thing for non-printing characters in cells. Those cells are not empty.

45. Kate Entwistle says:

I have a column in my sheet containing fares that I want to auto-populate based on a vehicle type AND a route:

Column A : vehicle
Column B: route
Column C: fare

Routes originating at an airport (but not a specified airport) cost more than others so the formula I am trying to use (in column C) but gives #ERROR! is:

=if(AND((A1="Sedan",B2="%Airport%"),"\$350","\$330", if(AND((A1="SUV",B2="%Airport%"),"\$400","\$350", if(AND((A1="minibus",B2="%Airport%"),"\$\$550","\$500"))))))

If anyone can help me out with where the parse error is that would be awesome.

Thanks!

• Thank you for contacting us, Kate.

First, if you want to check for any airport occurrences, you need to use the ISNUMBER+SEARCH combo instead of wildcard characters.

Also, you used one excess opening bracket for your AND functions. It should be like this:
AND(A2="Sedan",ISNUMBER(SEARCH("airport",B2)))

Once you fix that, the formula will return another error because you used more arguments than the function allows. You see, if your first condition is met, the formula will return \$350, if not - \$330. That's it, this is the formula.

In order to check other conditions, you need to replace all the second numbers with your next IFs:
=IF(AND(A2="Sedan",ISNUMBER(SEARCH("airport",B2))),"\$350",IF(AND(A2="SUV",ISNUMBER(SEARCH("airport",B2))),"\$400",IF(AND(A2="minibus",ISNUMBER(SEARCH("airport",B2))),"\$\$550","\$500")))

If this is not what you need, please send me the example of your table (10-20 rows) to support@ablebits.com with the link to this comment.
I'll do my best to advise you.

46. Cathy says:

Can you help me write a correct formula?
Calculate percentage of difference between two cells when both cells are non-zero.
Currently have the following but getting error - not sure how to check for non-zero cells and only proceed with calculation when they are.

=IF ((G419>0)AND(G445>0)),(((G445-G419)/G445)*100)

Thank you!

• Cathy,

=IF(AND(G419>0,G445>0),((G445-G419)/G445)*100,"")

If you'd like to know how to build the formula like this correctly, please look through this article. It's written for Excel, but the function works the same in Google Sheets.
Hope this helps!

47. Tarun says:

I am trying to make a formula for my math teacher to do grades on Google Sheets. I am trying to accomplish the following: If column B has the text "A-" or "A" or A+", then column C should be filled with the number 4, if column B has the text "B-" or "B" or B+", then column C should be filled with the number 3, if column B has the text "C-" or "C" or C+", then column C should be filled with the number 2, if column B has the text "D-" or "D" or D+", then column C should be filled with the number 1, and if column B has the text "F-" or "F" or F+", then column C should be filled with the number 0.

• Thank you for the detailed description of the task, Tarun.

If you'd like to do that with the IF function, put the following to C2 and copy the formula down (assuming the data in column B starts in B2):
=IF(LEFT(B2,1)="A",4,IF(LEFT(B2,1)="B",3,IF(LEFT(B2,1)="C",2,IF(LEFT(B2,1)="D",1,IF(LEFT(B2,1)="F",0,"")))))

Alternatively, you could create a "helper table", where column E would contain the list of all grades, and column F would have corresponding grades. Then, the following should also do:
=VLOOKUP(B1,\$E\$1:\$F\$15,2,FALSE)

Hope these formulas help!

48. Brenda Comstock says:

I have a google form that submits the email address of the user and enters it to field A2. I have another field, B2 that is calculated to capture that email address. The problem: The form goes through 3 levels for approval, and at each level the email is captured and replaces the information in field A2. My goal is to capture the applicant email address, which is the first email entered.
I am also using an arrayfunction that completes all rows. I can't figure out how to make it only get the first entry. Can you help?

• Brenda Comstock says:

Clarification: My goal is to capture the applicant email address, which is the first email entered in A2 by copying it to B2 and not have B2 change again when A2 captures the next email address in A2.

• Hello, Brenda,

I'm sorry, but there's no way to prevent formulas in Google Sheets from recalculating. There are a couple of spreadsheet settings that can reduce the number of recalculations, but only for few formulas. You can check the list by going to File > Spreadsheet settings > Calculations.

• Brenda Comstock says:

thanks

49. Pascal says:

been trying to make a formula in google sheets
what I want to make is there should be a dropdown menu for Yes or No, but only if another cell in another sheet says No, because if that one says Yes there shouldn't be a dropdown menu and it should just say Yes. And the opposite is also true. Of course it would be cool if the dropdown menu still works and it's just linked to that other cell.

What does work is
=IF('Side Quests'!A50="Yes";"Yes";"No")

but then I can't use the dropdown menu anymore and that would mean I can only change the value on that one sheet and not on the one where this formula is. Is there something that I'm missing here? Is it possible to link both cells to eachother, in a way that they both have the same dropdown menu, and if you change one, the other will change to the same?

• I'm afraid you won't be able to do that with basic formulas. You need to use scripts to solve the task.
You may try to find the solution here - an overview of Google Apps Script with a lot of helpful content and links.

50. Jamie says:

Hi,
Is it possible to give an IF to more than 1 rule at the same time?
I'm trying to create a formula to calculate someone's commission in Google.Doc's

The rule is if they reach their 100% target, the Sales £ they have earned will be multiplied by 1%. IF they exceed their target (E.G they achieved 125% of their target). the 100% achieved will still be multiplied by 1% but the extra 25% they earned will be multiplied by 1.25%. How do you make it so ONLY 100%> is at the higher rate of 1.25%

I've gotten this far so far: =IF(B7>1,(B6*1%)

Thank you

• Nick Mikhuta says:

Hi, Jamie. You need a nested if. Look:
=IF(AND(B7>1, B71.25, B6*1.25%))

51. Jeffrey says:

Hi,

Great article! Many thanks. Although good examples, unfortunately I wasn't able to successfully apply them to my sheet.
I'm trying to apply the following logic:
If H24 = smaller than 68600, then H24*36,93%, If H24 = > 68600 then take maximum 68600 * 36,93%
And in the next cell:
If H24 = > 68600, then (H24-68600)*50,5%
Can you help with the formulas for this?

• Hi Jeffrey,

I believe you need to simply switch "=" and ">". Also, make sure you separate percentage decimals by a full stop rather than a comma. The correct formula would be:
=IF(H24<68600,H24*36.93%,IF(H24>=68600,68600*36.93%,""))

I guess the same mistakes were made in the second formula. Will you be able to adjust it based on my example? ;)

52. Everett says:

If I have a numerical value of 38 in A1. And I want a factor of 8.2 to show up in B1 it would be written as follows;
=IF(A10=38,8.2)
But what if I had multiple rows with different numerical values and I wanted a factor based on the numerical value as follows;
A B C D
1 40 8.8
2 42 9.0
3 44 9.5
4 46 10.0
If I enter 44 in column A it would enter a factor of 9.5 in column B. If I enter 42 in column A it would enter a factor of 9.0 in column B. How would I formulate that?

53. Amy says:

I'm quite new to Google Sheets, but understand If/Then from another software. May I ask if there is a way to use IF to populate a new sheet? Meaning, if the cell has x, then the contents of that row should copy to another spreadsheet?

• There's a special IMPORTRANGE function that helps to return the entire range of cells from another sheet. Here's an example formula for you:

Hope this will help.

54. Ashley says:

How do I apply this formula to every cell in a column?
I.E. If any cell in column A says "this" then the cell adjacent, in Column B would say "that"

• Either enter the formula to the first cell and then copy it down all other rows, or use the array formula like this:
=ARRAYFORMULA(IF(\$A:\$A="this","that",""))

55. Becky says:

I have a spreadsheet of data based on testing of kids. I have the cells programmed to meet our criteria =IF(AND(F5>80%, G5>=1, H5>=1), "X" , " ") My problem is that the next three columns =IF(AND(F5>80%, G5>=1, H5>=1), "X" , " ") build on that same data and I can't figure out how to only have one column with an "X" Ideally, I would only like the highest column to have the X, not all. Thank you for any help you can share.

• Becky says:

Correction: The first column has: =IF(AND(F5>80%, G5>=1, H5>=1), "X" , " ")
The second column has: =IF(AND(F5=100%, G5>=2, H5>=2), "X" , " ")
As you can see, if I child had 100% in F5, they meet the criteria for both columns, but we really only want the highest one to have the "X".

• I believe adjusting the condition a bit will help you. You need to exclude that 100% from your first formula. Just add one more AND that will check that F5 is both greater than 80 but less than 100:
=IF(AND(AND(F5>80%,F5<100%),G5>=1,H5>=1),"X","")

Hope this helps.

56. Ryan Franks says:

Couldn't find an example like the situation I'm in, so what I'm looking to do is see how many instances of a cell exist in a range based on if an associate of that cell equals a specific phrase, in essence I'm looking to do something like this; if(A2,"Phrase") then countif(\$A\$3:\$A\$1500,A3). I keep running into a different size error, any thoughts on how what I'm looking to do could be done?

• I tried to build a sample formula based on what you described, and this one worked for me:
=IF(A2="Phrase",COUNTIF(\$A\$3:\$A\$1000,A3),"")

Please specify if I've got something wrong.

57. Janel says:

Hi I need a formula for if column A is populated (by a date), then column D will show a date 3 days later and column E will show a date 21 days later. Can this be done?

• Hi Janel,

If I understand your task correctly and cells in column A contain either date or nothing at all, the following formula will do for column D (assuming the data starts from the second row):
=IF(ISBLANK(\$A2),"",\$A2+3)

And here's the one for column E:
=IF(ISBLANK(\$A2),"",\$A2+21)

You need to copy the formula down to other rows. The formulas won't return anything if cells in A are blank.

Or you can use the array formula like this in D2 (adjust accordingly for E2):
=ARRAYFORMULA(IF(ISBLANK(\$A:\$A),"",\$A:\$A+3))

It will automatically calculate the result for each row of your table.

58. Kowshik Bokka says:

Data from a sheet which has data of two products. The graphs for both products need to be different. How is this possible? the graph plotted for the value of a certain value in the graph. the sheet contacts a column for product and for the value specified in the previous sentence.

• Hi Kowshik,

I'm sorry but your task is not clear. If you're having difficulties with charts in Google Sheets, I'd recommend you to check out the corresponding article - about charts in Google Sheets.

59. Nikki says:

How do I get the value of F2, to show up in H2, when G2 is blank? It is showing up FALSE currently.
=IF(OR(G2=5,G2=10,G2=15),"NT", IF(G2="BLANK",F2))

• Nikki,

here's a formula for you to try in H2:
=IF(OR(G2=5,G2=10,G2=15),"NT",IF(ISBLANK(G2)=TRUE,F2,""))

60. Nickyc says:

Im trying to do an if statment that will allow the cell to change fill color on sheets. I have figured out the if, now i just need something like a than. Any thoughts on what i should do?

• Hello Nickyc,

The IF function is usually used to return values into cells. If your task is to color cells differently based on various conditions, you need to create a couple of conditional formatting rules. Please refer to this article to check how to do that correctly.

61. Paul says:

Hi,
Cant use this to know when was the data is updated. =if(a1="",0,NOW())
Everytime i update other cell. All cell that was edited before also updates to NOW().

• Hi Paul,

The NOW() function is a volatile one, meaning it recalculates itself in all cells once anything at all is edited in your spreadsheet.

• Paul says:

Can you help me to make a formula for this? Thank you.

• Am I getting it clear that you'd like to put a time(date?)stamp based on when the cell is filled?
For example, if A1 has nothing in it, B1 doesn't show anything.
Once the data in A1 is entered, B1 shows the time (or date?) of when A1 was filled. And you need to keep this time/date the next time you open and edit the file.
Am I right?

• Paul says:

Yes.

• I'm sorry I'm afraid there are no standard formulas for this task. You need to use scripts to solve it.
You may try to find the solution here - an overview of Google Apps Script with a lot of helpful content and links:

62. Debbie says:

I
I am trying to input a formula for the following on google sheets without success & would really like some help please. I have 3 columns A, B & C containing figures. I need a formula to input into column C so that it calculates the following:-
If column A is greater than column B then amount in Column C is 0. If Column B is greater than column A then the amount needs to show in column C.
Thank you

• Hi Debbie,

I suppose your data starts in the second row. Place the following to C2:
=IF(A2>B2,0,B2)

And copy the formula down other cells.

It returns 0 whenever A is greater than B. In other cases when B is more than or equal to A, the amount from B will be returned to C.

Please let us know if you have any other questions.

• Debbie says:

Hi
Many thanks for getting back to me. The Formula you have stated works for the first part of my query whereupon if A is greater than B then column C states 0. However I need to add to this to show if Column B is greater than column A then it deducts the amount & shows the balance in Column C eg. B-A=C (10-5=5) if that makes sense but I don’t know how to add that into the formula. Could you please help?
Eg. Column A states 10.00 Column B states 11.00 then column C should state 1.00
Eg. Column A states 5.00, Column B states 4.00 then Column C should state 0.00
Many thanks
Debbie

• Hi Debbie,
Thank you for the clarification.

I've adjusted the formula for you:
=IF(A2>B2,0,B2-A2)

If A2 is greater than B2, it will return 0. Otherwise (if A2 is less than B2 OR if they are equal), it will substitute A2 from B2 and return the result.

Or use the formula below to keep cells empty if A and B are equal:
=IF(A2>B2,0,IF(A2<B2,B2-A2,""))

Please read the last two paragraphs of the article above to understand how to build these formulas.

• Debbie says:

That’s great Thankyou. Much appreciated 👍🏼

63. Jessica says:

Hi, instead of just creating if for a cell, I want to create for an entire row. how do i input a range instead of a single cell? basically i want to create a formula in A1 cell such that if any of the row of celss from B1 to Z1 have "Apple", "Banana" or "Cucumber" written in the cell, I want A1 cell to show "No", if the cell contains anything else, i want A1 cell to show "Yes". Can please help?

• Hi Jessica,

Try this one in A1:
=IF(OR(COUNTIF(B1:Z1,"Apple")>0,COUNTIF(B1:Z1,"Banana")>0,COUNTIF(B1:Z1,"Cucumber")>0),"No","Yes")

64. Dan says:

Hi, I am trying to create a custom formula that will turn the cell red if the following cells on that row equal a different amount, this is an employee/client spreadsheet, so for example in column A, row 4 and downwards are the client's names, in column B row 4 and downwards is the expected duration of the client's job and in column's C-H row 3 are the employee names and I just fill the decimal time in the sheet below the names corresponding to the client. I have added a conditional format on each cell in column B using Not equal to function and in the value box I have entered =SUMC4:H4, but when I try and copy this into the cells below it gives me the same value for Row 4, I have done this manually but the problem is the spread is divided vertically by Monday to Friday and if I add a new row for a new client or new column for a new employee then the whole sheet shifts and the formulas no longer calculate the correct line? I am new to using sheets and apologise if I am being stupid but please help.

• Hi Dan,

For us to be able to help, please share your sample spreadsheet with us (support@4-bits.com) with your source data and the result you expect to get. I kindly ask you to shorten the table to 10-20 rows.

Note. We keep support@4-bits.com for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just reply to this message.

I'll look into the task and see if there's a simple solution for you.

65. Raul says:

In one sheet, I have types of expenditures and their value.

I wish to have a summary on another sheet that will have a table showing the total spend on each type of expenditure. For example,

Taxi xxx
Groceries xxx

66. Shoirty says:

Your example of this function was the best out there. Thank you!! Shorty

67. Amor says:

Hi, I am trying to sum up all the data marked WEB, MOBILE, or APP in every account per day. I have used sumif before to sum up all the data perday in a single column. I cant really explain it through words. Can I just share my draft to you? Thanks.

• Hi Amor,

yes, you can create a sample file with your data and formulas you tried to use. Please include the example of the result you'd like to get. Once ready, you can share the file with support@4-bits.com.

Note. We keep this account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm in this message thread.

68. Prajwal M.A says:

If A2 cell data is entered then B2 should be entered if no it should display error message "please fill b2 cell" what is the formula for this

• Hi Prajwal,

Here you go:

69. Jeff says:

I've been looking for a way to do If statements with Filter(). I know I've done it before, but now I just get error messages. =IF('Totals'!F1='Mesa', filter(Mesa!A:D, Mesa!A:A >= Totals!B1, Mesa!A:A = Totals!B1, All!A:A <= Totals!D1),""))

• Jeff,

At first glance, there's one extra closing bracket at the end of your formula. Single quotes at the beginning are also excess:
=IF(Totals!F1="Mesa",Filter(Mesa!A:A,Mesa!A:A>=Totals!B1,Mesa!A:A=Totals!B1,All!A:A<=Totals!D1),"")

70. Laura says:

Hello,
I am trying to use this formula to tell me YES or NO. So if Column C has a date, then I am trying to have Column D tell me YES or NO if that date is 60 days away from that date this year 6/17/2019?
(i.e. ColumnC= 8/17/2018 then I would like ColumnD to populate YES because the date is within 60 days of that same day this year.) Am I using the correct method with IF, and if you can you assist with setting it up correctly because everything I am trying is giving me an error?
Thank you!

• Hello Laura,

If I understand your task correctly and column C contains only dates before today's day, this formula should help:
=IF((DATEDIF(C2,TODAY(),"YD"))<=60,"YES","NO")

However, if column C may contain future dates, you need another more complicated formula:
=DATEDIF(IF(DATE(YEAR(TODAY()),MONTH(C3),DAY(C3))>TODAY(),TODAY(),DATE(YEAR(TODAY()),MONTH(C3),DAY(C3))),IF(DATE(YEAR(TODAY()),MONTH(C3),DAY(C3))>TODAY(),DATE(YEAR(TODAY()),MONTH(C3),DAY(C3)),TODAY()),"YD")

If it's too difficult for you, you could use our Date & Time Wizard, but at the moment it's available for Excel only.

• Laura says:

Good morning Natalia,
Thank you so much for your help! It definitely got me in the right direction. I think the formula isn't working for what I need it to do however. When I added the formula to my sheet it populated YES for every date, even ones that are less than one year ago. So this is never going to have a date in the future it's only going to be past dates but I am basically trying to make a sheet tell me if that date is less than one year old from today's date or more than one year old. Will an IF THEN work for this problem?

• Good morning Laura,

Based on your first example, I thought the year is not important and you want to compare days and months only. If you'd like to consider the year as well, here's another formula:
=IF((DATEDIF(C1,TODAY(),"M"))<12,"YES","NO")

71. Jonathan says:

Hi Laura,

I need help on creating a formula for my google sheets. It's an inventory by the way. I want this formula to highlight a cell on the first sheet after it comparing from the second sheet. The first sheet would be the seat plan, while the second is the inventory. If the inventory shows that a certain seat doesn't have any desktop deployed, the corresponding seat on the first sheet would be highlighted with red, otherwise green. Appreciate your help on this, many thanks!

72. Ranajit says:

There is payment Method Red/Blue/Green/Yellow, Greatger Amt 1000 then charge should be 1.05, Amount less than 1000 charge should be .10

Payment method | Condition | Amount |
Red | Greater than 1000.01 | 1.05 |

Also, would you like to simply return the amount of the charge or calculate it somehow right away? Please describe your task in more details.
We'll see if we can help.

73. Rubie says:

I'm trying to make a function combining the following functions:

IF(N3=8,N3=16,N3=24,N3=32,N3<=40), "Extreme", " ")

All work on their own, I just cannot figure out how to combine them.
How can I do that? Can it be done?

• Rubie says:

It didn't post the formulas right. I want it to be like this:

If the value is between 0 and 7, it says Subclinical. If it is between 8 and 15, Mild. 16 and 23, Moderate. 24 and 31, Severe. and 32 and 40, Extreme.

• Thank you for the clarification, Rubie.

=IF(AND(N3>=0,N3<=7),"Subclinical",IF(AND(N3>=8,N3<=15),"Mild",IF(AND(N3>=16,N3<=23),"Moderate",IF(AND(N3>=24,N3<=31),"Severe",IF(AND(N3>=32,N3<=40),"Extreme","")))))

To be able to build these nested formulas, please read through the last part of the article: IF in combination with other functions

74. Brian says:

I'm trying to create a way to have a cell copy another cell from a different tab depending on what you type in. For instance if you type 5, it will copy a specific cell from a separate sheets page, or even a specific cell from the same page. If you type 6 it will copy a different cell. Thanks

• Brian,

If you're trying to do this in the same cell, I'm afraid it's impossible. Any formulas you'll have in cells will be overwritten with whatever you're trying to enter to the same cells.

However, you can use a helper column, e.g. keep column A for numbers to enter, fill column B with formulas to return the result based on the number in A.
So, if you type 5 to A1, have B1 return the necessary cell with a formula like this:
=IF(A1=5,Sheet2!G1,"")

75. Doug says:

I have one column that is debits, one that is credits and one that gives the balance. How would I write a formula for the balance column to subtract the debit column from the balance column IF there's an amount entered, and to add the credit column with the balance column IF there's an amount entered? I'm sure this is probably quite simple and straightforward, but I just can't seem to see it. Thank you to anyone and everyone that can help me.

• Hello Doug,

I'm sorry, but the conditions are a bit confusing.
Which columns exactly you want to check for the amount entered before adding and subtracting?
Also, you can't place a formula to the balance column AND use the values from this column for calculations at the same time. Cells in Google Sheets may contain either text/numbers or formulas.

• Doug says:

Hi Natalia, thank you for the reply back! I'll do my best to explain since I can't add a screenshot here. So I've got three columns, column F is my Debit field, column G is my Credit field and column H is my balance field. Each column is titled as such too in Row 1. So my first Deposit entry is on Row 2 of the G column, the Crefit column. I have it set up much like a bank ledger would be, but I'm using it to track my toll charges for the road I use to get to and back from work. Their system is horrible and some toll charges take forever to post. Makes their balance seem like I still have more money then I do on the accountthan I actually do. That's just a little background on what and why I'm doing this. I have a separate column for the tolls not charged yet, got that one figured out no pro bb lem. Ok, so after my deposit entry, my first two Rows are tolls that they haven't charged for yet and are blank in the Debit and of course blank in the Credit field. So my formula is put into H3. H again is the balance field. The formula I have there now is, =H2-F3+G3. Since I have no dollar amount input to either the Debit field (F column) or the Credit field (G column) it basically carries the original deposit amount down to the next box instead of leaving it blank. The third row has a dollar amount that was charged, so going down the balance column it goes \$50.00, \$50.00, \$50.00 then subtracts the next debit input on row 5 of \$1.07 and balance comes out to the correct \$48.93 amount. It goes like this down the entire coulmn. So, what I want to do is instead of the balance repeating itself in the rows where there is not Deit or Credit input I want that corresponding box in the Balance column to remain blank, till it sees a dollar amount input. From what I've seen in searching the web on how make it accomplish this, it seems that Google sheets has this IF feature that would do this for me but I just can't seem to get it to work. Don't know if I'm just doing it wrong or the things I've found searching the net on how to make this work is incorrect. Hopefully I've explained in better detail on what it is I'm trying to and just didn't make it even more confusing for anyone. Thanks again for any help you may be able to give.

• Doug says:

This is the latest formula I've tried but it comes back as a formula parse error.

=IF(OR(ISBLANK(G3),ISBLANK(H3),"",I2-G3+H3)

• Doug,

I appreciate the detailed explanation, but there are still some points I'm not sure about in order to replicate everything correctly.
Please share your sample spreadsheet with us (support@4-bits.com) with your source data and the result you expect to get. I kindly ask you to shorten the tables to 10-20 rows.
Note. We keep that email for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying here.

We'll look into your task and try to come up with a formula. Thank you.

76. Sara Macurio says:

I am trying to do a tool inventory sheet that takes my weekly production and divides it by my tool life which equals how many tools I need for the week, I then subtract the current inventory I have in house for a number of tools to put on order. My equation works, but some numbers come out negative, these numbers I need rounded to zero, some numbers are positive decimals, these I need rounded up to the next whole number. I am not sure how to tell google sheets that if it is negative to round to zero, if it is a positve decimal then round to the nearest whole number.

• Hello Sara,

The first formula that comes to mind is this:
=IF(A2<0,0,ROUND(A2,2))

A2 can be replaced with formulas you use to calculate the total numbers.

77. Danny says:

i am creating a profit loss spreadsheet for matched betting
The following columns are used in my calculation
E Is the bet type as a drop down box
H Is the commission value
J is the odds
K is the stake
L is the liabilty
M is the result Win or lose drop down box choice
N is the profit and loss

So if
the bet type is Trigger and the result is win then Profit = odds*stake - profit/100*commission
the bet type is Trigger and the result is lose the profit =stake*-1
the bet type is free and the result is win then Profit = odds*stake-profit/100*commission-stake
the bet type is Free and the result is lose then Profit =Liability*-1 - profit/100*commission

I have no idea how to write these multiple choice formulas using the choices in the dropdown boxes there are 4 outcomes depending on the choices made in the drop down boxes
can anybody help

• Hi Danny,

It doesn't matter whether there are plain values or dropdowns in cells - the formula will work with whatever cells display.

It looks like you need to build nested IF formula. We mentioned it in the very last point of this topic.
So your formula should look like this:
=IF(AND(E2="Trigger",M2="win"),J2*K2-N2/100*H2, IF(AND(E2="Trigger",M2="lose"),K2*-1, IF(..., IF(...))))

You need to replace dots with your remaining conditions and copy the formula down to other cells of the column with a formula - everything should work.

78. Alejandra says:

If using the Check mark on GSheet, care we able to create an "IF" formula, if checked the line moves to the top of the list'?

• Alejandra,

If I'm getting your task correctly, I believe you'd better use a filter in Sheets. The IF function cannot move the lines, it only returns some values based on the other cell contents. But with a filter, you can quickly sort the lines so that all checked cells are at the top. Please refer to this article for more details.

79. Brian H. Svendsen says:

Hello :-)
I want to have my overtime hours update automatically.
i first tried to use for an example:
=IF(H14>12,H14-12,0)
I write it in the I14 cell where i have my overtime. hours over 12 hours.
But I get an error, but I also do that when I try the one from the article above "=IF(E2>200,E2*0.1,0)"

Best regards Brian

• Hello Brian,

80. Nikola says:

Hello,
I have a sheet with 2 columns with 1 with dates and 1 with amount regarding the date.
I need a formula which can highlight which was grater from yesterday or the day before.
Something like this :If yesterday is < than the day before, show RED
Any suggestions?

• Hello Nikola,

I'm sorry I'm a bit confused. What "amount regarding the date" do you mean? Can you please give me the examples of what A1 and B1 may contain?
Am I getting it clear that you need to highlight either A1 or B1 based on your condition?

• Nikola says:

Hello,
Column A - Column B
date 1
date 2
date 5
date 8
date 9

I would like to use conditional formatting to highlight when -> my yesterday result was better/worse than the day before.
If yesterday is < than the day before, show RED

81. Nikola says:

Hello, some help here?

• Hello Nikola,

Your task is not an easy one, and I've forwarded it to our tech team. As soon as I have a solution, I'll reply right away.
Sorry for the inconvenience.

• Nikola says:

Thank you!

• Nikola,

Here's what we've got for now:
1) =AND(\$A1< \$A2,\$A1=\$A2-1,\$B1>\$B2)
This formula makes sure that the date in A2 is greater than in A1 but the corresponding number is A2 is less than in A1. If your data to compare starts in A1, skip it and apply the formula to your table starting from A2.

2) =AND(\$A1< \$A2,\$A1=\$A2-1,\$B1>\$B2)
This one does the same but also checks if the difference between dates is 1 day only.

If these are not exactly what you need, please share a sample spreadsheet with us (support@4-bits.com) with a short example table and the result you expect to get. We don’t monitor the Inbox of that email though, so please confirm by replying here once you share the file. Thank you.

82. Nikola says:

Hello Natalia,

Take a look at this example of my sheet:
Column A Column B
Mon, Aug 12, 2019 1695
Tue, Aug 13, 2019 1463
Wed, Aug 14, 2019 1395
Thu, Aug 15, 2019 1325
Fri, Aug 16, 2019 1267
Sat, Aug 17, 2019 1396
Sun, Aug 18, 2019 1100
Mon, Aug 19, 2019 1510
Tue, Aug 20, 2019 1238
Wed, Aug 21, 2019 1124
Thu, Aug 22, 2019 1262

I would like to use conditional formatting to highlight when -> my yesterday result was better/worse than the day before.
If yesterday is < than the day before, show RED

83. Nikola says:

If the result for Thu, Aug 22, 2019 (1262) was bigger than Wed, Aug 21, 2019 (1124) to highlight the result in a custom colour or if the result is worse - highlight the result in another custom colour.

• Thank you for another explanation, Nikola.

It's a pity the way offered before didn't work as you need.
I'm passing your task to the same tech specialist - hope he'll be able to help!

• Nikola,

for when yesterday is > than the day before
=AND(\$A1=TODAY()-1,OFFSET(\$B1,-1,0)< \$B1)

and for when yesterday is < than the day before
=AND(\$A1=TODAY()-1,OFFSET(\$B1,-1,0)>\$B1)

84. Ashley Moran says:

Please help. I'm trying to write an if/then formula based on a count. Count the number of cells in a given row range (G1:Z1) with the text 'Completed' then multiple the number by 3.

• Ashley,

Please have a look at the COUNTIF function. It lets you count cells based on your criterion.

85. William says:

I have a Google Sheet that has multiple tabs.
If "Head of Household" is entered in Column E on Tab 1, then I want it to bring over the information entered in Column C & D to Tab 2 Columns C & D.
I also do not want any blanks, so I want Tab 2 to only be Head of Household names listed on Tab 1.

• William,

It looks like VLOOKUP is the function for your task. This is the function one should use when searching for value in one column and pulling the corresponding info from other columns.

86. Mark says:

What is wrong with this IF statement, "=if(=and(B2 - C2 0) "Close Democrat", =if(=and(B2 - C2 5), "Moderate Democrat", =if(b2 - c2 > 7, "Extreme Democrat", =if(=and(B2 - C2 = -5), "Close Republican", =if(=and(B2 - c2 = -10), "Moderate Republican", =if(B2-C2 <= -10, "Extreme Republican"))))))"
The error message reads, "Formula Parse Error". The purpose of this IF statement is to check certain percentage differences and give different responses based on them.

• Mark,

You have obsolete equal signs before each IF and AND. Also, the arguments for AND are written incorrectly. Your formula should look like this:
=IF(AND(B2=0,C2=0),"Close Democrat",IF(AND(B2=5,C2=5),"Moderate Democrat",IF... so on

87. Jeff says:

I want to make a cell time and date stamp if another cell has text. For example, I am having employees enter in marketing information and I want Google Sheets to tell me exactly when they entered in that specific data point. Something like "If cell E2 has text, then cell G2 get's a time and date stamp."

I thought I might be able to do this with conditional formatting but that is not the case. I'm looking for the easiest fix here with the least amount of code.

• Jeff,

The only function that would return you the date time stamp is NOW. However, the function is volatile - it recalculates itself in all cells each time anything is edited in the sheet. Thus, the standard formula is not an option here, I'm afraid. You need to use scripts to solve the task.

You may try to find the solution here - an overview of Google Apps Script with a lot of helpful content and links:

Sorry I'm not able to assist you better at the moment.

88. Susan says:

Hi there, I am attempting to create a formula to lengthen the text imputed. ie: dpst = DPST PENDING(c), under conditional format rules, with highlighting & bold font.. I have custom fomula selecte w/ =if (L2="dpst"," "DPST PENDING") apply to range K2:M2.
I also in the same sheet am trying to create if "conf" is payment type(F), \$0.00 balance (O) is due, if Cash, crcd, chk is used, Subtotal (m) - amt pd (N) is balance due (O).
I have came up w/ =ifs(F4="conf",0,F4="cash","crcd","chk",M4-N4).

• Hi Susan,

I'm sorry, your conditions for the second formula are quite confusing.

For us to understand your case and check the formulas, please share your sample spreadsheet with us (support@4-bits.com) with your data and the result you expect to get. I kindly ask you to shorten the tables to 10-20 rows.

Since we keep that email for file sharing only, once you share the file, please confirm by replying to my comment here.
Thank you.

89. Annie says:

my formula is =IF(C2="Joe Bloggs","Maddie Bloggs","Annie Bloggs") but I want it also be the case if C2=Katy Bloggs and if C2=Rachel Bloggs. How would that look please?

• Annie,

try this one:
=IF(OR(C2="Joe Bloggs",C2="Katy Bloggs",C2="Rachel Bloggs"),"Maddie Bloggs","Annie Bloggs")

90. lee says:

Hi,

I'm looking for some help creating an if-then statement in google docs with conditional formatting. I'd like to populate column E with a 1 or 2 depending on the info in column C. For example, if the name "Cook" is listed in column C then I would need column E to have a 1. Additionally, if column C is Cook or Enright or Sanchez then I would need to mark a 1. TIA!

• Hi Lee,

If I understand your task correctly, place the following to E2 assuming your data starts in C2:
=IF(OR(C2="Cook",C2="Enright",C2="Sanchez"),1,2)

As for conditional formatting, it lets you color cells based on conditions. You can learn more about it in this blog post.

• Lee says:

Thank you so much! I had the first part correct and appreciate your help! You're awesome

91. EF says:

I have linked a form response to a google sheet. I am looking for help as one of the questions is yes or no if someone would like to be added to an email list. I am trying to write an IF formula to have cell \$F2 or \$F3 is "yes" than cell \$C2 or \$C3 (the email) moves to another sheet (i.e. Sheet 2, cell \$A2 or \$A3, etc). Any help would be appreciated.

• EF,

try this formula in A2 of Sheet2 and copy down the column:
=IF(Sheet1!\$F2="yes",Sheet1!\$C2,"")

Or here's an array formula for A2 that helps to avoid copying the formula further:
=ARRAYFORMULA(IF(Sheet2!\$F\$2:\$F\$100="yes",Sheet2!\$C\$2:\$C\$100,""))

92. Fran DiGiano says:

Sheet 1 is a master list showing the name of each volunteer organization in Col. A and its assigned trash cleanup location in Col. B. These groups do multiple cleanups each year on random dates. Sheet 2 is where I enter trash cleanup data by date and organization. (The organizations on the master list in Sheet 1 are just a subset of all organizations doing cleanups.) I'd like entry of the name of organization on Sheet 2, say in Col. A, to recognize automatically its corresponding trash cleanup location and enter it in Col. B. I'm unclear on how to set up an IF statement that would match the name of organization with its corresponding trash cleanup location.

• Fran,

It is Google Sheets VLOOKUP that you should try rather than IF. Here's a formula based on the task and columns you described:
=ARRAYFORMULA(VLOOKUP(A2:A10,Sheet1!A1:B11,2,0))

A2:A10 is the column with organization names that you enter on Sheet2. You can extend the range based on the number of cells you're going to fill in.
A1:B11 is the range with organization names on Sheet1.
2 - the number of the column with locations on Sheet1.

93. Robyn says:

How do you make random web-scraped data consistent?
Data values are: 134M , 54B , (230K)
I have a couple functions for making the Millions to Billions consistent.

=if(ISNUMBER(H37), H37, IFERROR( LEFT( H37 , SEARCH( "k" , H37 ) -1) * 1000, IFERROR(LEFT (H37,SEARCH("m", H37 )-1) * 1000000, IFERROR(LEFT (H37,SEARCH("B", H37 )-1) * 1000000000,) )))

and this also :
=left(I37,len(I37)-1)*switch(right(I37,1),"M",1000000,"B",1000000000)

But how do I make a value in parentheses a negative number?
Format changing only, doesn't seem to work in web-scraped data for parentheses.

• Robyn,

If we've got your task correctly, the below formula will do the trick:
=IF(LEFT(I37,1)="(",MID(I37,2,LEN(I37)-3)*SWITCH(MID(I37,LEN(I37)-1,1),"K",-1000,"M",-1000000,"B",-1000000000),LEFT(I37,LEN(I37)-1)*SWITCH(RIGHT(I37,1),"K",1000,"M",1000000,"B",1000000000))

• Robyn says:

Ahh, Thank you Natalia ! :)

94. Missy says:

Hi, I have a log for voicemails that includes vm number, client name, date in, date out and who it was forwarded to. What I am trying to do it autopopulate on another tab what calls were sent to whom. so every time I put Missy in the who it was forwarded to column I would like that to fill in a different cell on another sheet with the information from that row. Is this possible??

• Hi Missy,

I believe Fran above had a similar question. Please have a look.
If Vlookup doesn't help you, please consider sharing a small sample spreadsheet with us (support@4-bits.com) with your source data and the result you expect to get. I kindly ask you to shorten the tables to 10-20 rows.
I'll look into it and try to help.

95. daniel speiss says:

trying to create a formula for win loss and neutral using cell=1>, <-1 , 0, for neutral.

If it's more than 1 i want it to show as a "W".

96. daniel speiss says:

update, something like this
=IF(F32=0,"N",IF(F32=,"W")))

• Daniel,

to help you out with a formula, I need more details. What should the formula return if cells are less than or equal to -1? And if more than or equal to 1?

97. Alison says:

I'm looking for a formula to look at a range of cells in a column and look for someone's name. If the name is there, I'd like it to return "Yes"; if it is not there, I'd like it to return "No." I can't quite seem to get it to work! Is there a way to do this?

• Alison,

You need to wrap COUNTIF with IF.
Suppose your names are in column A. You can try this formula in B1. Just replace NAME in double-quotes with a name you want to scan for:
=IF(COUNTIF(\$A\$1:\$A\$20,"NAME")>0,"Yes","No"))

Then just copy the formula down the B column and fill with other names to look up.

98. KK says:

So, I want a value to appear based on 2 cells, not one. So like A1 has to be 2 & A2 has to be 4 in order for the value/text to appear. Is there a formula for that?

• Of course, there is:

99. Laura O says:

Because of it I was able to figure out how to make text in one column trigger text in another.
Formula
=IF(OR(F2="Planning"),"BLACK",IF(OR(F2="Started"),"RED",IF(OR(F2="Hold"),"BLUE",IF(OR(F2="Complete"),"GREEN"))))

• Thank you for your feedback, Laura.

Your formula looks nice :) But there's no need to use OR. It is used to check if at least one of the specified conditions is met, like this: =IF(OR(F2="Planning",F2="Started"),"BLACK",...

Thus, you can get by with the following:
=IF(F2="Planning","BLACK",IF(F2="Started","RED",IF(F2="Hold","BLUE",IF(F2="Complete","GREEN"))))

You can also add one last part - double quotes - to keep cells empty if none of the conditions are met: ...,IF(F2="Complete","GREEN",""))))

100. Patrick Price says:

MILES RATE TOTAL
34 1.88 \$366.22

How do i put a mileage range of numbers like this
miles rate
0 to 5.9 = 1.01
6 to 10.9 = 1.11
11 to 15.9 = 1.25
and so on in to a formula any help would be great.

• Hello Patrick,

If I understand your task correctly, here's how you should put that down to the formula (supposing everything starts from A1):
=IF(AND(A2>=0,A2<=5.9),1.01,IF(AND(A2>=6,A2<=10.9),1.11,IF(AND(A2>=11,A2<=15.9),1.25,IF(AND(A2...),1.88,IF...))))

• Ben says:

Were you able to get this to work? I tried something similar and am returning an error message.

=IF(AND(D30>749,D301625,D30=2500),\$1500)))

• Hi Ben,

You miss the comparison operator in your second condition: D301625
Also, I don't see the point of using AND to check whether D30 equals 2500 and is more than 749 at the same time. :) It is either equal to 2500 or not.