If you color-code your data in Google Sheets, you've probably noticed the lack of standard formulas that summarize this kind of information. This is why we added a custom function that considers the font and background color of the cells when applying all basic operations.

You can find it among the smart features of our Power Tools add-on or as an individual tool: Function by Color. Both offer a 30-day trial period and two subscription plans: 12-month and lifetime.

Let's take one of the most common tasks with colored cells in a spreadsheet: counting cells that have the same formatting. Say, here I have a list of grades and I want to see how many times each test was passed, i.e. count all green cells in a column:

If you work with similar ranges that comprise different types of records: numbers, text, or date values, embrace the COUNTA function with the Function by color tool.

For a start, open the tool to sum by color. In Power Tools, you will see it right on the smart toolbar:

Here are six simple settings you need to specify to get the results:

- The
*range*with the color-coded data that you want to check: I pick the columns with the test results. - The
*pattern cell*. The function will take its font and/or background color and look for the same in other cells. I pick the fill color of B2 as an example. - The
*function*. When you want to count cells with particular formatting, it's best to choose the COUNTA function because it is the only one that works with non-numeric values. This way we can be sure that the format of the data in the cells will not impede with the results. - The
*place for results*. I want to count in each column so it is three cells for me. *How to apply it*. We can choose to count cells in each row, column, or in all selected cells. As I want to count green cells for each test, I choose to**Calculate in each column**. If I wanted a general result for all three tests, I'd choose the "entire range".- The
*formatting of cells with the result*. You can have them filled with the same colors as you count by selecting just one checkbox.

Once I click **Insert function**, the tool adds the formula under each column, so I will see the results for each test:

Let me break down its syntax and explain each part:

**=COUNTA**is one of standard Google Sheets functions you pick to use with the colored cells.**ligh green 3**is the cell color considered for the calculations, i.e. the background color of the pattern cell.**""**is empty since I don't consider the font color of the pattern cell.**B2:B18**is the range to check for colored cells. It looks at cells in column B in my example.

Say, I'm keeping track of classroom equipment orders. I denote the ordered things by yellow background color, items on the way by blue, and delivered equipment by green:

My task is to see how many desks, computers, and other supplies are on the way at the moment. Color is the only difference these numbers have in my table. So I open the tool to sum by color and use the following settings:

- I select the entire range with my data to check it.
- I pick C2 as a pattern cell to specify the format of items I want to calculate.
- Select the
**SUM**function to add up the numbers from the green cells. - Pick cells to place the resulting calculations for each item.
- To see the number of shipped items for every product, apply the function to
**each row**.

Click **Insert function** to get the formula after each line in your table.

The convenience of getting the formula is that you can modify any of its parts and paste it wherever you need in your Google spreadsheets.

Do you remember that Google Sheets don't have functions that work with color? This means they don't count changes to cell formatting as a reason to re-calculate your formula results. The good news is that both workarounds you can use are very simple.

- You can change any value within the calculated range. Say, you are counting green cells in A1:C254. You can simply add a character to any of the cells in this range, and then remove it to get the updated results.
- If you have a lot of
*valuesByColor*formulas in your sheet, click on the**Refresh**option that is right under the**Function by color**in Power Tools to update all formulas in one go.

Another way to change the result is to edit the entire formula. But if there's only a couple of settings you'd like to choose, you don't have to build the entire formula anew. It is enough to click a cell that already contains a formula and pick the option to edit it:

The add-on will open with all the setting that were used to create the selected formula. You can adjust some or all of them – ranges, colors, pattern cell, function – and insert everything back.

If you see an error in place of the formula, you may happen to be working with a file that has no locale. When this happens, our function doesn't know what delimiters it should use, so it ends up giving you an error. If you see this, please go to *File > Spreadsheet settings...* in Google Sheets and make sure you have the locale set.

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Category: Google Sheets add-ons

## 149 responses to "How to count cells by color in Google Sheets"

Hey Guys,

For some reason the code is working perfectly but after a short period of time it is showing 0 result for all count formula.

Reseting the sheet will display the correct counts again but only for a brief period, maybe 20 seconds.

Do you have any idea what might be causing this?

Hello Adam,

I'm sorry to hear that you are having difficulties with the add-on.

Could you please try to insert the same function from Power Tools and check if it behaves the same way?

If it does, try to remove the standard function from the formula, e.g. =valuesByColor(A1,A1,A1:B10)

Please let me know what error you see in the cell.

Hello Irina,

I am having same issue as Adam mentioned above although I did exactly step by step you guided in this page.

I tried many times and have same the result - it gives zero value for count/sum formula so I suppose this add-on is not perfect one to help us in counting/summing values by colored cell.

Thank to check it on your side and any advice from you to solve our issue are highly appreciated.

Hello Quang,

Would it be possible for you to share a sample spreadsheet where this issue occurs with gapps.ablebits@gmail.com? We'll look into it.

That is because the app is limited for one use per day unless you give them money.

When I click refresh, the spinner goes on forever... My sheet has 15 counta by color cells only. What gives?

Hello Brandon,

Thank you for contacting us.

When you see this again, could you please press F12 on your keyboard (Cmd+alt+j if you have a Mac), go to the Console tab, and check what errors you see highlighted in red? Please send the text of the errors to us, our developer will look into this issue.

Hi,

i have a table where cells are both empty and filled.

I want to count the blank cells in a specific background color.

I tried with Powertool Sum by color + countblank .. but it returns zero where i know it should return quite a high number instead.

Could you help?

Hi Mishelle,

I'm sorry, but we couldn't reproduce this issue. Please try to remove the standard function from the formula and see if you get any errors. E.g. if your formula looks the following way:

=COUNTBLANK(valuesByColor("#b6d7a8", "#000000", C1:D9))

Try to make it look like this:

=valuesByColor("#b6d7a8", "#000000", C1:D9)

If possible, please also share a sample spreadsheet where this issue occurs with gapps.ablebits@gmail.com

We'll look into it.

Hi Irina

I have installed the Power Tools Add-on and would to use the Sum by Color funtion. For some reason it doesn't show me the Insert Function button as in your example. Am I missing something here?

Many thanks!

Hi Eugene,

Thank you for contacting us.

Could you please make sure that your browser page is not zoomed in? Please try to press Ctrl+0 (or cmd+0 if you have a Mac) or make sure you have 100% in the browser settings -> Zoom.

If this doesn't help, please go to Control Panel\Appearance and Personalization\Display and check what sizing option you have set there.

Please let me know about the results.

Hi there!

When I use the formula =valuesByColor("#ff0000"; "#000000"; C9:L47) it returns the values that I'm looking for but when I use =count(valuesByColor("#ff0000"; "#000000"; C9:L47)) it just returns 0.

Any thoughts?

Thanks!

Nevermind, solved it using counta.

Thanks!

Thank you for the update, Cristóvão!

having the same problem. any suggestions on how to resolve this?

Hello,

If selecting "Refresh" from Power Tools doesn't resolve it, would it be possible for you to share the spreadsheet where this issue occurs with gapps.ablebits@gmail.com? We'll look into it.

Hi

Does it still working as what I get currently if documents is share and view by collaborator who does not install power tools?

Hi Nulrek,

If you insert the function using Power Tools and then share this spreadsheet with other users, the function will work. When you go to Add-ons -> Manage add-ons, please make sure Power Tools has the "Use in this document" option selected.

There is one thing to keep in mind though: as custom formulas are not refreshed automatically, other users can update the results by changing any value in the range used in the formula, e.g. enter and remove a character.

Hi there,

I want to count my green cells and when i make the function with power tools it works.

But when i close the document and open again. If i add more green cells the counter does not change.

How can i fix it ?

Can i work with it in the mobile too ?

Hi André,

You see, functions in Google Sheets do not consider the change of background color as a reason to update the results. We can't affect this behaviour, so we introduced the "Refresh" option for our Sum By Color function. You can see it right under Sum By Color in the toolbar of the Power Tools add-on. As an alternative, you can change just one of the values in the calculated range, e.g. add and remove a character, to trigger an update.

Add-ons are not supported on the mobile platform.

I hope that you'll find this information helpful.

Mine only counts purple cells with text. I need ALL the purple cells... (campsites occupied, on my data sheet)

The only function that works with blank values is COUNTA, please use it in your ValuesByColor formula to get a count of purple cells.

This is great, thank you. I did it and it was working perfectly fine yesterday. However, when I came back today to the sheet I had set it up on, the values are stuck on "Loading" and when I click on the cells it is telling me that 'valuesbycolor' is an unknown function. Opening up power tools and hitting refresh is not helping. Do I really have to go through the process of setting up the valuesbycolor every single time I use it?

Hello Em,

I'm sorry to hear that you are having difficulties of this kind. It sounds like this is related to an issue with custom functions in Google Sheets that hasn't been resolved yet:

https://code.google.com/p/google-apps-script-issues/issues/detail?id=4156

However, please share a sample spreadsheet where it is reproduced with gapps.ablebits@gmail.com if possible, our developer will look into possible reasons why this may be happening.

Hello there.

Been trying multiple add ons on Google sheets. to count the sum of values in a particular colour.

Finally, I am really close.. Thanks to your add on.

My only other need is,

The Power Tools gives me only 3 options

"Insert function after: Entire range, Each Column, Each Row"

Would it possible if I can insert / call the function in a cell on another page of the same excel sheet?

Appreciate your help in advance :)

Justin

Hello Justin,

Thank you for your question.

We are actually about to publish a new version of the add-on that will let you choose where to paste the results. You will still be able to add calculations for the entire range, each row, or each column.

Now you can copy the formula to any place in the spreadsheet. However, if you want it to look at a different sheet, you need to include its name into the range like you do in regular formulas, e.g.:

=COUNTA(valuesByColor("#d9ead3", "#000000", 'Sheet1'!D1:H11))

Please let me know if you have any other questions.

Hi, this is working great. How would I filter the sheet that it will only count the colours of the cells if it matches a date greater than something I will specify ?

Any tips ?

Hi Andri,

There are two ways you can do this. As our function can check only the color of the cells, you can combine it with the COUNTIF function in Google Sheets, e.g.:

=COUNTIF(valuesByColor("#b7e1cd", "#000000", Sheet11!I2:I38),">="&I3)

Here I3 is the date to compare against.

You can also use conditional formatting first:

- Go to Format -> Conditional formatting, choose to format cells if date is after exact date, enter your criterion and click Done;

- Run Sum by color to count the formatted cells

Wow, you are very responsive to your users! I wanted to count by color but, unfortunately, my company does not allow add-ins for google sheets.

Thank you very much for your feedback, Greg! I'm sorry that you can't use add-ons. If you happen to work with Microsoft Excel as well, you can try our on-premises add-in for this task:

https://www.ablebits.com/excel-count-sum-color/index.php

I'm trying to use this tool in a sheet but when I run the count by color formula, it shows the result of 1. There should be 2 or more for any given color. Any ideas?

Sample sheet: https://docs.google.com/spreadsheets/d/10x5Tm4XZCrYqUd6EzXwVRiDRjExrvRP70uEvzKUryR4/edit?usp=sharing

Hello Sarah,

Thank you for sharing your sample spreadsheet. Could you please make sure the locale is selected for your spreadsheet under File – Spreadsheet settings?

If it is, please let me know if you inserted the function using the add-on, or entered it manually? We can’t seem to reproduce this issue, here is an example of the spreadsheet I created with the same data, you can see that the function calculates the results correctly:

https://docs.google.com/spreadsheets/d/18v73MeMKfjBYYHbxwtRVAorDQLYehObfNMOMeBWE-bU/edit?usp=sharing

Hi,

When using sum by color and counting the number of cells that are a particular color. If there are no cells of that color, I don't want it to return a "0". Just a blank cell. Is there a way to do that?

Rick

Hi Rick,

There are two ways you can do this:

1) You can use an IF statement, e.g.:

=IF(COUNTA(valuesByColor("#f4f4f4", "#000000", B8:F11)),COUNTA(valuesByColor("#f4f4f4", "#000000", B8:F11)),"")

2) You can use Conditional formatting in Google Sheets and choose white font color for zero values to hide them

I want to to use cells like a gantt chart with 1 cell = 30min.

Is there a way assign a value to a cell in such a way or can it only count a coloured cell as a 1?

Hello Joel,

If you want to take each colored cell as 30 minutes and get the result in hours : minutes, just divide the formula result by 48 (e.g =COUNTA(valuesByColor("#b6d7a8","", B2:B40))/48 ) and apply the Time format to the cell.

I am having zero success. I am trying to add a column of values that are color coded. I only want to add specific colors into different fields. The Sum by Color option on the Power tools and the instructions are not working. This is the formula it gives me =SUM(valuesByColor("#d99594", "#000000", '4 Week Cycle'!N3:N6))

Could you please specify what you see as the calculation results? Please also make sure you have a locale set in File - Spreadsheet settings.

The tool does not seem to like negative numbers. Trying to add up numbers exported from a bank statement and it returns zero when it encounters a negative number.

Hello Evelyn,

I'm sorry, but we couldn't reproduce this issue. Could you please specify what function you select for the formula? If possible, please share a sample sheet where this occurs with gapps.ablebits@gmail.com, we'll look into it. If you have any sensitive information, you can replace it with dummy records, just keep the format.

Hello,

I am using Sum by Color, but the number doesn't seem to update when I add or remove a color from the range it is counting.

I had 9 "moderate green" cells (#92d050) which it counted perfectly. When I went back later to add another moderate green cell in the range, it did not update to 10. The font color was the same on the newly added cell, also.

Any hints? Here is the formula being used:

=COUNTA(valuesByColor("#92d050", "#000000", Sheet1!C116:C150))

Silly me, didn't try the refresh on Power Tools.

But I do have a follow-up question. This is a shared doc with my colleagues. If they don't have pro, is there a way for them to refresh the values? It seems simply closing and reopening the Sheet does not resolve that problem.

Hello Meghan,

You see, functions in Google Sheets do not "see" background color modifications, they update the results only when the values change. There is nothing we can do to resolve this, which is why we added the option that refreshes SumByColor results.

If your colleagues do not have Power Tools, they can change just one of the values in the calculated range to trigger an update, for example add and remove a character.

I'm having the same problem mentioned above where when I run a refresh, it stays for some seconds and then goes back to 1. The weird thing is that I have about 80 rows and am using the count color function in two columns (with counta). When it fails, it fails in both columns, but it was working fine before I did some sorting. Now it's back to its pre-sort form, but about 7 scattered rows are having this problem. I did check the locale, and it says U.S. I've tried replacing them from Power Tools as well as by copying the cells above that are working. No go. Quite frustrating.

P.S. In a row with no colored cells, it also puts a 1 when it fails.

Hello,

I'm sorry to hear that you are having difficulties with the add-on. Would it be possible for you to share a sample spreadsheet where this issue occurs with gapps.ablebits@gmail.com? If you have any sensitive data, you can replace it with irrelevant information, just keep the format. We'll do our best to find what is causing this issue.

Hello,

The powertools are working great for me. My problem is I would like to have it Count two colors.

Like =COUNTA(valuesByColor("#00ff00" ; "#ff0000"; ""; Ark1!D2:D11))

Which should count green and red background colors? or I would like it to do that.

Hello Troels,

We haven't provided for a way to process more than one color at a time, so you need to enter one formula for each color you want to count. The only way to combine the results now is to have a master formula that will sum up the results by each color, i.e. if you have results by color in cells D12 and E12, then enter =SUM(D12, E12) in a different cell to get the result you need.

We will consider embedding this possibility in one of the future versions of the add-on.

Please let me know if you have any other questions.

Hi -

Great add-on! As always, with solutions come further questions!:

Is there a way to use this formula [valuesByColour] as a criteria within another formula?

i.e. Of those cells formatted in RED, how many contain "XYZ" ?

I am trying to build a formula using COUNTIFS, in this way but am having no luck. Is there a better way to do this, or can this not be used as a criteria?

Hello Lucy,

Thank you very much for your feedback!

You can use our custom function as a criterion within another formula, e.g.

=COUNTIF(valuesByColor("#ff0000", "#000000", Sheet1!A1:E12),"xyz")

If this doesn't help, could you please describe your task in more detail?

Hi Irina,

That's perfect. Thank you!

I think I was trying to add too many components!

Thank you for the update, Lucy!

Feel free to contact me if you have further questions

Hey Irina,

Thanks for this detailed & thorough breakdown - it will work for me eventually I'm sure but at the moment it's not, and I'm sure you can help me crack it!

I've got a column filled with either Yes or No, with each cell possessing the conditional formatting of 'If text contains 'Yes' the cell turns green' and 'If text contains 'No' the cell turns Red'.

I've tried following the steps, trying to add up the total of Yes-Green cells I have in the column, and it keeps returning a value of '1' when there's clearly more than 1 cell labelled Yes.

Any ideas or help you can offer?

Thanks a bunch!!!

Michael

Hi Michael,

It looks like some error occurs when trying to calculate the results.

First please make sure you use the COUNTA function as it is the only one that works with text values. Please also check if you have a locale set in "File-Spreadsheet settings".

If this doesn't help, would it be possible for you to share a sample spreadsheet with gapps.ablebits@gmail.com? We'll do our best to assist you.

Hello,

We have been enjoying this function for a while with no problems. It is used on Google Form responses sheet where conditioning formatting is added. For some reason all results are showing 1. Tried refreshing but loading seems to happen in the other columns. It works just fine on brand new sheet.

What might be the issue?

Hello Jurate,

Thank you for your feedback. Please check if the locale is selected in File -> Spreadsheet settings. If it is, could you share the spreadsheet with gapps.ablebits@gmail.com? We'll look for the reason why the function may not work there.

It appears that when you chain calls to valuesByColor within the same formula the result is computed incorrectly. For instance:

=COUNTA(valuesByColor("#f4cccc", "#263238", '2016'!J33:X37))

Returns :: 17

=COUNTA(valuesByColor("#f4cccc", "#263238", '2016'!J33:X37))+COUNTA(valuesByColor("#f4cccc", "#263238", '2016'!J33:X37))

Returns :: 68 (oddly 17+17+17+17)

Or as another example

=COUNTA(valuesByColor("#f4cccc", "#263238", '2016'!J33:X37))

Returns :: 17

=COUNTA(valuesByColor("#f4cccc", "#263238", '2016'!J33:X37))+COUNTA(valuesByColor("#f4cccc", "#263238", '2016'!B42))

Returns :: 36 (which we will note is 17+1+17+1)

Of course a valuesByColor of a single cell can return only a 0 or 1

Is there something about the operation of the function that I am missing?

Hello,

You are right, the function can't process more than one color in one formula, you need to enter a formula for each color you want to count. To combine the results, add a master formula that will sum them up, i.e. if you have the results by color in cells J38 and J39, then enter =SUM(J38, J39) in a different cell.

We will consider adding the possibility to process more than one color in one of the future versions of the add-on.

Please let me know if you have any other questions.

In all cases provided the functions are only processing one color over multiple calls. I gather though that you response means that multiple calls to the valuesByColor function within the same formula contaminate the result due to compounding each call into the following.

Thanks.

Sorry for misinforming you. The issue is not only with the color, but with different ranges within one formula. When Google Sheets launches a custom function, we don't have the technical possibility to know which of the functions from the formula it processes when there are 2 or more of them. We always read the first range, which is why using the same ValuesByColor function in one formula is not possible. Our developers are looking for ways around this issue.

I just realized that I could not get results unless I added all colored cells before adding formula. Actually, I would like to add the formula first, then as people add colors in certain cells calculation occurs. Do you have any devices for those needs? Thank you.

Hello Ling,

You can still use Sum By Color, but you will need to click "Refresh" to see the results. Functions in Google Sheets do not update formula calculations when the background color changes. We can't affect this behaviour, which is why we introduced the "Refresh" option, you can find it right under Sum By Color. You can also change just one of the values in the calculated range instead, e.g. add and remove a character, the results should be updated then.

Hi Irina,

What I want is to give me an exact number of cells shaded in red - these cells does not have value/data in it, just purely shaded. How to go about his please.

Hi Lea,

As long as the range you are checking is not completely empty, i.e. at east one cell has some data in it, you can select COUNTA function to get a number of all cells with a particular color.

Hi Irina,

When I do the =sum(ValuesByColor), all my inputs are fine and I'm able to follow all the steps. However my results end with an #ERROR! – either "Formula parse error" or "TypeError: Не удается прочитать свойство "sBackgroundPatternArg" объекта null. (line 3047)."

What am I doing wrong, and how can I fix this?

Thanks

Hi Esther,

Please go to File - Spreadsheet settings and select a locale there, this should fix the error.

Please let me know if it doesn't.

hi -- thanks for this article – it's exactly what i'm looking for. I keep getting this error in the cell:

Error

Circular dependency detected.

Do you know what I might be doing wrong?

thanks,

james

Hi James,

You must have inserted the formula into the range where you are trying to count cells by color. Please enter it in a cell outside of the calculated range, this should fix the issue.

Please let me know if you have any other questions.

Hi there,

Is it possible for the formula to count data from multiple sheets? ie: Q1!A6:CM6, Q2!A6:CM6, etc?

Thanks!

Marielle

Hi Marielle,

Though it is not possible in one formula, you can create a master formula for the results of Sum By Color from each sheet, e.g. if you have the results in cell A7 in Q1 and Q2, you can enter the following formula into A8 in Q1:

=A7+Q2!A7

Hi

I keep receiving the error "Range Not Found", not sure what is going on here? Any advice?

Hi Stephanie,

Thank you for contacting us. Could you specify if you select the range in the same spreadsheet when you insert the function?

Please send a screenshot of Sum By Color settings you choose and of the formula you get as a result to gapps.ablebits@gmail.com.

We'll look into this issue.

Hi Irina,

Thank you I will send you a screen shot. The range I am using is the range of 1 column with multiple cell colors//values. I would like to get the sum of each cell color.

Hi Stephanie,

Thank you for the screenshot.

The locale was not set for the file and the function couldn't calculate the results without knowing the delimiter it should use. If this happens again, please go to File -> Spreadsheet Settings and make sure Locale is selected, then start Power Tools and refresh the results.

Feel free to contact me again if you have any other questions.

IP, I have the need to count the # of rows, in a 3 column span, but wasn't able to figure out how to get the range of columns figured out from the examples. I Used the following function and it appears to be working great on a single column (K).

=COUNTA(valuesByColor("#f4cccc", "#000000", 'Review Compare'!K5:K567))

Any thoughts on how I would count the total # of rows that have a specific bgcolor for columns I, J & K?

Thanks, KB3

Hello KB3,

I'm sorry, but our function can only count the number of cells by color, it can't calculate the number of rows.

I'm either getting lostin directions or what I want isn't possible. I'm trying to calculate how many time a red colored cell appears in a row. Is there any way you can simplify this?

Hi Morgan,

Here are the steps you can follow to do this:

- Start Power Tools, click on the little arrow next to AutoSum tool at the top and select the Sum by Color tool to open it

- Pick any red cell as your pattern cell

- Select the range with all your data for the "Source range"

- Select the "COUNTA" function

- Choose the option to calculate in each row

- Select the top cell for the calculation results in the last field

- Click "Insert function"

If you still have any issues, please share a sample spreadsheet with gapps.ablebits@gmail.com, we'll look into it.

Hi, I find this tool very useful, but unfortunately, I could not get it to work. I tried updating my spreadsheet setting, but I end up getting a 1 as a result (I manually counted and it should be 285) here is the formula that I get from Google Sheet:

=COUNTA(valuesByColor("#f4c7c3", "#000000", 'Master File'!AF1:AF2110))

The source range though is in another sheet within the workbook. Your help will be highly appreciated.

Hi Rony,

Thank you very much for you feedback. Please check if you have the locale set in Spreadsheet settings under the File menu. If you do, please try to click on the Refresh option in Power Tools, and specify if you are the owner of the sheet and if it is shared with many people? We'll do our best to assist you.

Hi Irina,

Thanks for the speedy reply. Unfortunately, the "Refresh" option looks like it is cross out. I will share the work sheet with you via the gmail account. Though to answer some of your questions:

1. I am the owner of the Google sheet

2. It is shared with 3 other people.

I will request the other 3 to update their setting also, as that might be the issue.

Again thanks for the speedy response.

Regards,

Rony

Hi Rony,

Please share the spreadsheet with gapps.ablebits@gmail.com

Please also send us a screenshot of the Refresh option the way you see it, we'll look into it.

Thank you for your time.

Hi, Irina!

First of all, thank you guys for this formula and for Power Tools! It's been working wonders around here!

However, I would like to combine this formula with a VLOOKUP. For example: I have a list of names and different values along multiple rows in another sheet and I have changed the BG color for some of these values. Something like:

Felipe 1 2 3

Irina 4 5 6

Felipe 7 8 9

I would like to know how many colored cells one name has. I tried using Sum By Color in an IF formula with VLOOKUP as its condition, but it didn't work.

=IF("Lance"=VLOOKUP("Lance";WEST!$B$2:$B$450;1;0);SUM(valuesByColor("#ff0000"; "#000000"; WEST!$C$2:$U$450)))

Is there a way I can make it work? If not, thanks anyway. The Sum by Color's been very helpful. 8)

Hi Felipe,

We really appreciate your kind words!

You're right, there is no straightforward way to count values by color and another condition as our tool doesn't support functions that work with more than one range. There is one workaround you can use if your sample values are in the same sheet:

- Add a helper column where you'll sum values by the necessary color in every row. E.g. if your numbers are in columns B:D, you will have this simple formula in column E:

=SUM(valuesByColor("#d9ead3", "#000000", Sheet18!B1:D1))

- Then sum values in column E by the necessary name in column A, e.g.:

=SUMIF(A1:A3,"Felipe",E1:E3)

Here is a link to your simple example:

https://goo.gl/jssi6z

If your task is different, please share a sample spreadsheet, we'll do our best to help.

Thanks, Irina!

I really tried to think of a workaround like you said, but couldn't come up with anything. Yours is a great idea, though. Thank you for that! I think it's gonna work!

Happy to hear it helps!

Good morning!

Thanks so much for the awesome add-on. When I try the Sum Color function, I keep getting an error that says "circular dependency detected". To my knowledge I do not have any other formulas in the sheet, so I am a little confused. Any help would be appreciated! Thanks in advance!

Hello,

Thank you for your feedback! Most likely you have the formula in a cell within the range you are trying to check. Please try to move the formula beyond the calculated range, it should work.

If you still see the error, please share a sample spreadsheet with gapps.ablebits@gmail.com, we'll look into it.

Hi,

I want to only count the cells that have a fill of white (#ffffff) that have text in it?

Currently when i use the below formula it is counting the blank cells as well the cells that have text in it.

=COUNTA(valuesByColor("##ffffff", "#000000", 'Drawing Register'!A4:K706))

Can you provide some help on this?

Hi Zane,

As the COUNTA function includes blanks, you need your formula to calculate the difference between all cells formatted this way and empty cells:

=COUNTA(valuesByColor("#ffffff", "#000000", 'Drawing Register'!A4:K706))-COUNTBLANK(valuesByColor("#ffffff", "#000000", 'Drawing Register'!A4:K706))

Please let me know if you have any questions.

Hi Irina,

thanks a lot for the add-on and all this useful comments. For this particular case the "COUNTA - COUNTBLANK" didn't work very well in the same function, returning 1 upon refresh. To whom may read for me the workaround was: "COUNTA" in a cell "COUNTBLANK" in another and then the simple difference "ex:a14-b14" in a third cell.

cheers :3

Thank you for your comment, Rob,

You are absolutely right, the current version of Sum By Color can't process more than one function at a time, sorry for misleading you. Good to know you found the workaround!

I am having trouble getting the Sum by Color to work. I have looked through all the comments in this thread, and not certain what I am doing wrong. I installed Power Tools, did the Sum By Color, selected the Pattern Cell Color, Source Range is from J15:J169, COUNTA, each column, results to E180. No matter which color I choose, the amount calculated is always 1.

Hi Becky,

Could you check if you have the locale set under File - Spreadsheet settings? If it is selected, would it be possible for you to share a sample spreadsheet with gapps.ablebits@gmail.com? We'll look into it.

I am trying to count colored cells based on criteria in another column.

For instance, if column E2:E322 contains the text, "Wind ensemble," count the colored cell in the adjacent row F. I have a total count of colored cells in the row "F", but would like to split that by another criteria in another row.

I've also tried filtering the data into another spreadsheet, but the formatting doesn't copy using the filter tool.

Hello Chris,

I'm afraid Sum by Color doesn't support two conditions. You can try one workaround:

- Create one helper column for each color you want to check next to your data. Use Sum By Color with the "COUNTA" function and calculate "in each row". This way you will get "1" whenever the cell in column F has the color you are looking for. I.e. you should get the following type of formula in G2:

=COUNTA(valuesByColor("#9fc5e8", "#000000", 'Main sheet'!F2))

- Enter SUMIF function in another cell to count all cells with this color using the values in column G, while checking the necessary text value in column E as well:

=SUMIF(E2:E322,"Wind ensemble",G2:G322)

I hope this helps.

Ирина, большое Вам спасибо!

Очень долго боролся с проблемой по посчету ячеек по цвету.

И вам большое спасибо за отзыв, Станислав! Приятно слышать, что наше решение приносит пользу.

Is there a reason why the tool won't count something that is in comparison? For example, I am trying to keep track of 2 different records like "3-1"... my current formula I have is...

=COUNTA(valuesByColor("#97f3c3","", G4:G11))&"-"&COUNTA(valuesByColor ("#ff9b9b","", G4:G11))

I have updated the spreadsheet settings > locale.

It is stuck at 1-1 for some reason.

Thanks in advance!

Hello Oscar,

I'm afraid one SumByColor formula can only calculate one color within one range. Please try to enter one formula for each color you want to count, and then subtract one result from another.

Hi Irina - I have downloaded the add in as I want to sum by colour (I cam across your article on how to do this)

...However , the Sum by colour option is not showing in the formula dro pdown for sum

Can you advise ?

Thanks

Jim

Ignore that... User error!

I was looking in the auto sum drop down

Thank you for the update, Jim,

Feel free to contact me if you have any questions about the add-on.

I wish to count the number of cells with a particular value AND color.

How?

Jon

Hello Jon,

You can use the COUNTIF function for that, e.g.:

=COUNTIF(valuesByColor("#ff0000", "#000000", 'Sheet name'!A1:B100),"value")

Hi there,

I'm using =COUNTA(valuesByColor("#6d9eeb"; 'Top Slice Full Scope'!D2:D59)) but it only counts 1 cell. If I use =valuesByColor("#6d9eeb"; 'Top Slice Full Scope'!D2:D59) it shows an error: Error

TypeError: Не удается прочитать свойство "sBackgroundPatternArg" объекта null. (line 3073).

Can you help?

Hi Marta,

Most likely the locale is not set in your spreadsheet and the function doesn't know what delimiter it should use. Please go to File - Spreadsheet settings and select some locale there, it should fix the issue.

I have cells that are color coded with dates in them. I want to get a count of cells that are a certain color and within the month of November. (eg (valuesByColor("#9fc5e8", "#000000", Sheet1!D3:D49), >=11/1/2017 and <=11/30/2017) I've been unable to get this to work. Can you provide the formula for this? Thanks.

Hi David,

Our function can't look at more than one condition. You can do this only with the help of an array formula, here is the one you need to use:

=sum(ARRAYFORMULA(--(11=arrayformula(month(valuesByColor("#9fc5e8", "#000000", Sheet1!D3:D49))))))

We hope this helps!

That works, thanks!!

Irina, sometimes this formula returns a 1 when it should return a 0. How can I fix that?

Hi David,

Could you share a sample spreadsheet with gapps.ablebits@gmail.com so that we can see what may be going wrong?

Hi! I have a sheet that I'm working with that I can't seem to get the Power Tool to refresh. I am trying to count a certain color in a range of cells. This is the formula I'm using:

=COUNTA(valuesByColor("#ffff00", "#000000", '1st Nine Weeks'!E5:I80))

I am only getting a response of 1 and when I go to refresh the arrows just keep twirling and nothing changes. Help please :) Thank you!

Hi Emily!

Sorry to hear that. Please make sure you have a locale selected for this spreadsheet (go to File - Spreadsheet settings). If it is set, could you specify if you are the owner of the document? Please also check what errors you see on the Console tab if you press F12 on your keyboard (Cmd+Alt+j if you have a Mac). We'll do our best to assist you.

I have tried using your sum by color formula as instructed but keep receiving an error I don't understand:

"TypeError: Не удается прочитать свойство "sBackgroundPatternArg" объекта null. (line 3073)."

Hello Sandra,

Please go to File - Spreadsheet settings and set a locale for your file. This should fix the issue. Please let me know if it doesn't.

Hi, Irina

I am troubled to figure out how to change a =sum formula based on the cell background color.

I have applied a color (black) conditional formatting to a column based on a text value (Canceled). Then I have color-matched another column with the "onEdit" function of the script editor based on the results on the first column, but I want the =sum formula on the second column which cells background color is black to automatically change to a zero value.

Is this possible to achieve? Thank you in advance for your help.

La fórmula es: =SUM(valuesByColor("#00ff00"; "#000000"; Grupos!B4:B87))

Hi Irina,

I'm using the valueByColor function to count the number of cells in a range with certain background color, as exposed in this article:

=(COUNTIF(valuesByColor("#ffff00","",B7:AF7),""))

The above works as expected, detecting the cells in the range with yellow background. Nonetheless, when I do the same for the green background, it doesn't work at all:

=(COUNTIF(valuesByColor("#00ff00","",B7:AF7),""))

I can provide access to the google sheet so you can investigate this issue.

Thank you.

Hector:

There are many colors people call green and each variant has an individual hex code.

Here are some codes I found on the web by searching "color codes". Try some of these codes in your formula and see if one of them works.

lawngreen #7CFC00 rgb(124,252,0)

chartreuse #7FFF00 rgb(127,255,0)

limegreen #32CD32 rgb(50,205,50)

lime #00FF00 rgb(0.255.0)

forestgreen #228B22 rgb(34,139,34)

green #008000 rgb(0,128,0)

darkgreen #006400 rgb(0,100,0)

greenyellow #ADFF2F rgb(173,255,47)

yellowgreen #9ACD32 rgb(154,205,50)

springgreen #00FF7F rgb(0,255,127)

mediumspringgreen #00FA9A rgb(0,250,154)

lightgreen #90EE90 rgb(144,238,144)

palegreen #98FB98 rgb(152,251,152)

darkseagreen #8FBC8F rgb(143,188,143)

mediumseagreen #3CB371 rgb(60,179,113)

lightseagreen #20B2AA rgb(32,178,170)

seagreen #2E8B57 rgb(46,139,87)

olive #808000 rgb(128,128,0)

darkolivegreen #556B2F rgb(85,107,47)

olivedrab #6B8E23 rgb(107,142,35)

Hi, Hector,

If it's not a big trouble for you, yes, please share your spreadsheet with us (gapps.ablebits@gmail.com) with a description of your task.

We'll take a look at the problem and do our best to help.

First formula I try using the wizard, I got this:

=====

Error

TypeError: Не удается обнаружить функцию indexOf в объекте TypeError: Не удается прочитать свойство "sBackgroundPatternArg" объекта null.. (line 3082).

=====

I tried aligning the функцию below the объекта threshold, but it didn't свойство...

Большой!

Hello, Daniel,

please go to File > Spreadsheet settings and set a locale for your file.

This should fix the issue. If it doesn't, please contact us at support@ablebits.com.

We'll do our best to help.

Hi, excuse me I just want to filter by color, is this possible?

I'm trying to use the sort by color COUNTA function in order to quickly tally my schedule items (which I have sorted by colour). In my schedule, I have time increments of 15 minutes, but many things obviously take longer than that; in these cases, I merge the cell to take however much time it needs. In my tally sums, I generally just count up the number of 15 minute periods something takes and then multiply it by 15 for the total number of minutes. Unfortunately, though, I can't seem to find a way to make the sort by color function recognize these merged cells as covering more space than a single cell. Is there a good way to do this?

When I sort this column, it is changing the data of the row. The forumal in row 2 will say it is counting row5. How do I get the rows to lock while sorting?

I would like to count cells which are marked green. The goal is to know how often people have been available for something which we code with green and red background of the cell.

Is there a possibility to count the green background cells if there is no number/text in the cell?

Thanks for your support.

At the moment, Function by color counts all cells with the same background, whether blank or with data.

To count only empty cells, create a formula with our tool and then manually substitute COUNTA with COUNTBLANK in it.

Is it possible to quickly edit the formula once it has been set? For example, if the pattern cell needs to be changed, is there a quick way to accomplish this? Also, if the range shifts in sheets, will the tool auto adjust?

Thank you for your questions, Colin.

Once the formula is set, you can edit its arguments in the formula bar.

If the pattern cell changes, the quickest way to check its new hex colors is to select the cell, click Fill/Text color > Custom. You'll see what color is used in the pattern cell right away. You can copy and paste it to the formula replacing the existing color.

Yes, currently, if the range shifts (within the same sheet), the formula auto adjusts.

Hi, I was wondering what function to use to count color in a range with, say, the letters "AB" in the cell also. So count red cells that have "KO" in them.

Hi Ben,

To count cells based on several conditions, you would normally use COUNTIFS. However, since our valuesByColor returns the list of values from cells, it cannot be wrapped in COUNTIFS.

We've been asked to introduce this functionality and are going to check if it's technically possible to implement something like this in the future. But for now, I'm afraid there's no simple workaround. I can only offer to try and use Scripts. Here's an overview of Google Apps Script with a lot of helpful content and links:

https://developers.google.com/apps-script/overview

I wish I could help you better.

I have STRAWBERRIES on RED colour and APPLES on RED COULOUR. (strawberries on green and also apples on green)

I used this "=COUNTA(valuesByColor("#ff0000", "#000000",'2-6 SEP'!5:17))" but I get the total of both fruits. I need to know how many apples on red colour I have.

Where should I add and what, in my formula, in order to get the correct answer.

Thank you in advance!

Alexandra,

I'm afraid it's currently impossible with our tool. Please check my reply to Ben above, he had the same task and I explained everything there.

This hack saved me! Another website was making use a script but it was useless. This was easy! Thank you!

Hey, i want to count green cells but it's not working.

Can you help me ?

Thanks

Hey Denis,

Thank you for sharing your file. I've just opened it and the result of the formula states 4, which is correct. By default, COUNTA counts all coloured cells in a dataset, including text values and empty cells.

Please let me know the result that you expected, and I'll help you pick the correct function.

THANK YOU!

This helped a lot :)

Is it possible to count all cells within a range that are NOT of a specific color?

Hello Bogdan,

Sure:

I am experiencing the same thing. The results are always zero. May I please ask for a sample spreadsheet? Thank you in advance.

Hello Adrian,

I'm sorry, I'm afraid we don't have the spreadsheet with examples for this blog post saved.

For us to be able to help you, please consider sharing a small sample spreadsheet with us (support@apps4gs.com) with your data AND the formula that returns zeros. I kindly ask you to shorten the table to 10-20 rows.

Note.We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying here.What if I wanted to count how many times, for example, the text "apple" occurred with the yellow cell colour? "apple" occurred in the purple colour? "orange" occurred with the yellow cell colour? Etc

Hello Alex,

I'm afraid it's currently impossible with our tool. Please check my reply to Ben above, he had the same task and I explained everything there.

My results always come back with 1.

Even though I can hand count and see 18...

My formula:

=COUNTA(valuesByColor("#4285f4", "", A:A))

Or I add "black", still same result.

I've tried with multiple colours and always returns the same result as 1...

Is it just me?

FYI, also tried with non-coded colors,

ie. "light red 3" etc

Hello Rhys,

A lack of locale in the spreadsheet may prevent the function from calculating the results as it doesn't know what delimiter should be used. Please go to

File > Spreadsheet settingsand see if you have a locale selected there. If not, please set one and confirm your action, thenRefresh results.If this doesn't help, please share an editable copy of your spreadsheet with us: support@apps4gs.com, I'll look into the problem. If you have confidential information there, you can replace it with some irrelevant data, just keep the format.

Note.We keep that Google account for file sharing only, please do not email there. Once you share the file, just confirm by replying to this comment.It does not work for me (even I changed the locale...)

Hello Sergio,

Please send the screenshots of the problem to our customer service email: support@ablebits.com, we'll do our best to help.