# How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.

Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.

The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.

## Excel COUNTIFS function - syntax and usage

The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.

### COUNTIFS syntax

The syntax of the COUNTIFS function is as follows:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
• criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
• criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
• [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.

In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.

### Excel COUNTIFS - things to remember!

1. You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
2. Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
3. Both contiguous and non-contiguous ranges are allowed.
4. If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
5. You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.

## How to use COUNTIFS and COUNTIF with multiple criteria in Excel

Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.

### How to count cells with multiple criteria (AND logic)

This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.

#### Formula 1. COUNTIFS formula with multiple criteria

Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).

The task can be accomplished by using this formula:

`=COUNTIFS(B2:B7,">0", C2:C7,"=0")`

And the count is 2 ("Cherries" and "Lemons"):

#### Formula 2. COUNTIFS formula with the same criteria

When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

For example, here's the right formula to count items that have 0 both in column B and column C:

`=COUNTIFS(\$B\$2:\$B\$7,"=0", \$C\$2:\$C\$7,"=0")`

This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.

Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).

### How to count cells with multiple criteria (OR logic)

As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.

But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.

#### Formula 1. Add up two or more COUNTIF or COUNITFS formulas

In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:

`=COUNTIF(\$C\$2:\$C\$11,"Cancelled") + COUNTIF(\$C\$2:\$C\$11,"Pending")`

In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:

`=COUNTIFS(\$A\$2:\$A\$11, "Apples", \$C\$2:\$C\$11,"Cancelled") + COUNTIFS(\$A\$2:\$A\$11, "Apples", \$C\$2:\$C\$11,"Pending")`

#### Formula 2. SUM COUNTIFS with an array constant

In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:

SUM(COUNTIFS(range,{"criteria1","criteria2","criteria3",…}))

In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:

`=SUM(COUNTIFS(\$C\$2:\$C\$11, {"cancelled", "pending", "in transit"}))`

In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:

`=SUM(COUNTIFS(\$A\$2:\$A\$11,"apples",\$C\$2:\$C\$11,{"cancelled","pending","in transit"}))`

You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.

### How to count numbers between 2 specified numbers

By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.

#### Formula 1. COUNTIFS to count cells between two numbers

To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:

=COUNTIFS(C2:C10,">5", C2:C10,"<10")

To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:

=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")

#### Formula 2. COUNTIF formulas to count numbers between X and Y

The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.

• =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
• =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.

### How to use cell references in COUNTIFS formulas

When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.

In a sample dataset below, let's count "Apples" orders with amount greater than \$200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:

`=COUNTIFS(\$A\$2:\$A\$11, "Apples", \$B\$2:\$B\$11, ">200")`

Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:

`=COUNTIFS(\$A\$2:\$A\$11, \$F\$1, \$B\$2:\$B\$11, ">"&\$F\$2)`

Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.

### How to use COUNTIFS with wildcard characters

In Excel COUNTIFS formulas, you can use the following wildcard characters:

• Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
• Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.

Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.

Here is the formula that works a treat:

=COUNTIFS(B2:B10,"*",D2:D10,"<>"&""))

Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""

### COUNTIFS and COUNTIF with multiple criteria for dates

The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.

#### Example 1. Count dates in a specific date range

To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.

For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:

`=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")`

`=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")`

#### Example 2. Count dates with multiple conditions

In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:

`=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")`

#### Example 3. Count dates with multiple conditions based on the current date

You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.

For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.

`=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())`

This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:

`=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())`

This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!

## You may also be interested in

### 1,392 responses to "How to use Excel COUNTIFS and COUNTIF with multiple criteria"

1. Gino says:

Hi how can a get a total count for every month thru out the year for example if a user has a yes or no value in a cell i want to get a total of all the yes in that year and show the month where the yes occured?

2. James C says:

Hi,
I'm working on a spreadhseet that needs to show a value of business sold by each agent. sometimes 2 agents will share the business and therefore get 50% each toward target.
column A and B show which agents are responsible for the business and column C shows the value of the business. I'd like a formula in column D to show exact figure from column C if column B is empty, if column B contains any data then column D should show value from column C/2.
I'm struggling to make this work, any help would be much appreciated.

• Rick says:

Any time you want to check something conditionally, you'll need to use the IF formulas. For your example: =IF(ISBLANK(B3),C3/2,C3)

3. jorge says:

excelente
Quiero bajar este archivo fabuloso.

4. Nyss says:

I have a spreadsheet I am trying to use data validation I have an items list, each item has a specific max discount. I have used vlookup to link the data from the list to autopopulate when I type a specific item number. I need to be able to type a percentage up to the max allowed for the item. How do i set up a formula that only allows up to that max discount for the item listed on the invoice. If over that discount I need an error message. Thankyou for your help.

5. uma tripathi says:

1. Number of employees from the Sales deparment who joined before July 2006 and have a total experience (prior and present) of more than 10 years?
Employee Name Department Joining Date Prior Experience
Prakash Marketing 01-05-2003 2
Rahul IT 09-01-2008 1
Rajiv Finance 14-03-2007 0
Priya Sales 15-12-2009 1
Amit Marketing 01-06-2002 2
Karthik IT 16-02-2009 1
Shobha R&D 23-01-2006 0
Prateek Manufacturing 01-02-2010 3
Payal Logistics 01-05-2003 3
Prashant Finance 15-06-2003 0
Anil R&D 01-05-2003 5
Swaroop Marketing 01-01-2009 1
Tejas Finance 25-01-2010 0
Raghav Manufacturing 08-11-2004 4
Sanjeev Manufacturing 01-02-2010 0
Murali Logistics 14-03-2007 2
Aravind Sales 15-12-2007 8
Balaji Marketing 08-11-2004 2
Mukundan Manufacturing 01-05-2003 3
Shweta Sales 10-10-2001 0
Anusha Manufacturing 01-01-2009 0
Ravi Manufacturing 15-06-2003 1
Rahul HR 29-04-2005 4
Ramya IT 09-01-2008 2
Shriram Marketing 08-08-2008 5
Sairam R&D 16-02-2009 3
Srinivasan Finance 08-08-2008 0
Trisha Manufacturing 23-01-2006 0
Paul Manufacturing 25-01-2010 1
Mani Manufacturing 29-04-2005 2
Venkat Finance 08-11-2004 2
Abhishek Marketing 12-09-2005 5
Chanakya Sales 21-12-2004 4
Daniel Sales 15-06-2003 2
Rishi Logistics 01-02-2010 3
Vikram R&D 08-01-2007 3
Prabhu Sales 01-02-2010 0
Priya IT 29-04-2005 2
Mahesh Marketing 15-06-2003 0
Raj HR 25-01-2010 4
Suresh Manufacturing 11-07-2008 4

6. SAMEH says:

HI.great job
i want a formula to count a1+a2 as one if a1+a2>0

• Ivan says:

Create a different column. for a1+a2. then just countif.

7. albert says:

Hi, would like to seek help.

if i would like to subtract the total sum of COUNTIF "Yes" from another part that i have Sum up, how can i do so?

Example:
=COUNTIF(K16:AG16,"yes") : Probably i got 3 for countif (but i want to subtract it from another number)

can i do so? tq

8. Jen says:

I'm trying to count the number of times a specific item ships within a specified month (column B contains the ship dates and column C contains the items). How can I do a COUNTIFS formula where one criteria is the ship month and the other criteria is the item. All the "countifs with dates" explanations I've seen only ever explain how to use the formula with ONLY dates but not with dates and another criteria. Is it even possible? (also my spread sheet has empty cells in between some dates. I've seen elsewhere that that can mess with the counting function when dates are involved)

i.e. SHIP ITEM
Thursday, January 23, 2020 Solenoid
Thursday, January 23, 2020 Sensor

Tuesday, January 28, 2020 Sensor

Monday, February 3, 2020 Electromagnet
Monday, February 3, 2020 Solenoid

So basically, I need a formula that can tell me that 2 sensors ship in January.

9. Kenneth Dupont says:

I have a file with say 100 records . Each record has 20 numeric cells with a number (1 thru 80) eg 2 5 6 17 20 28 30 33 42 50 54 55 60 69 70 71 72 73 75 80 each in its own cell. Note that the record contains 6 20 33 55 . I want to filter all records in the 100 records that contain 6 20 33 and 55. My records have record numbers eg ( 23456) and a cell stamped with N or Y. Format: Each of the 100 records --- File Number, , Y/N. I actually have 50,000 records. I did this once 5 years ago and cant remember how. Thank you Ken Dupont
by the way this is for checking the frequency 4 numbers occur. 25 years ago said Avg 340 games.

10. Toks says:

Hi. I have a column with three texts. Let me say A, B & C. I want to count the number of times A occurs, B occurs and C occurs between TIME1 & TIME2. Both time are the ame date.
Thank you

11. Monique says:

I am trying to create a formula that will allow me to select certain dates for the month so I can obtain a total. Unfortunately my spreadsheet is titled with dates and below the dates there are subtitles that need to be added per date.
For example I want to gather only the dates that fall on a Monday and grab the cell totals for those dates only. Please help.
Column A Column B
7/12/19
1 45.62
2 6.52
3 18.52
4 154.52
7/13/19
1 93.92
100 101.52
500 100.32

12. SG says:

Hi!

I'm working on compiling data into three different scenarios. I need to do the following:
1) identify if the institutions have the same ID
2) if they have the same ID, then I need to identify if they have 1 of 3 criteria, 2 of 3 criteria, or 3 of 3 criteria

I tried using IF & COUNTIF but it's not working the way I intended

13. Tiffany Holliday says:

I'm trying to figure out what a COUNTIF formula means on a sheet I didn't create. The Range is text rather than specifying a cell range and I can't figure out what data that range is connected to. The formula is =COUNTIF(Round 2,AC\$4) and I can't figure out what "Round_2" connects to. There is another sheet within workbook with a cell named "Round 2" but the data there doesn't seem to be applying to this formula.

14. rashid says:

assalam o alaikum
i want to count qty how many cell of colum 1 date empty of secound column
example
column 1 column
17-01-2020
17-01-2020
18-01-2020 245
18-01-2020
18-01-2020 254
now how we use formula 17 -01-2020 02 cell is empty and 18-01-2020 is 02

• Nishant says:

=COUNTBLANK(select the range of the second column)

15. shanavas says:

Kindly share the formula for below,
Monthly profit share to be distributed based on attendance. Kindly advise

16. Simon Jamboe says:

Am having a problem with some problem and am asking of help.
We want customers to receive a coupon based on the department they purchased from.
Coupon amounts by department:
Electronics—\$25 coupon.
Toys—\$20 coupon.
Sports—\$15 coupon.
Shoes—\$10 coupon.
Every other department—\$5 coupon.
Create a column named “Coupon.”
Create a formula that displays the coupon amount for each customer based on department.
Remember! The standards of professionalism require that you DO NOT include numbers in formulas if the numbers might change in the future. These coupons will change in the future.
Create a column named “Promotion.”
Create a formula to enter \$10 if the customer purchased books or shoes.
If you forgot how to create “OR” functions inside.
When a customer calls, we want our staff to quickly find the customer and information. Create a dashboard.
Create a customer drop down list using data validation.
Below the list displays the appropriate corresponding information: email, gender, new sales, department, coupon, and promotion.

17. FABIOLA P VANEGAS says:

I am trying to figure out a countifs formula inorder to determine how many scores are above 8 during the year 2020.
Column 1 Column 2
2/21/2020 14
1/9/2020 7.2
11/9/2019 9.5
2/20/2019 6.0

Which would be only 1.

• Hello Fabiola!

=SUM(COUNTIFS(A2:A5,">=1/1/2020",A2:A5,"<1/1/2021",B2:B5,">8"))

18. Siddharth says:

Hi,
I'm using countifs and need to count the data date wise but the result is coming 0 everytime. For the same I have used 2 different ways, one using today() and another by inserting required date but the outcome is same.

Hello,
I need to get the count based on specific criteria from two tables.
emp name, Batch number. This will be the master base data. From this, I need to make an overview that shows a specific batch count for each employee.

The emp name will be repeated.

20. MLC says:

I have a spreadsheet where cells contain answers to a multi-response question. Cells can contain any combination of responses from A - J. I need a way to count the number of cells that contain (for example) A, C, or E. If a cell contains more than one of these, I don't want it to be counted twice. For example:

Cell 1: A, B, D
Cell 2: A, C, E
Cell 3: B, D, E
Cell 4: B, D, G, J

The total count of cells that contain A, C, OR E is 3. Using the OR formula above, we would get a total of 5, as the count for A is 2, the count for C is 1, and the count for E is 2. Is there any way to do this?

• Hello MLC!
If I understand your task correctly, the following formula should work for you:

=SUM(COUNTIFS(A1:A16,{"*A*";"*C*";"*E*"}))-SUM(COUNTIFS(A1:A16,{"*A*C*";"*C*E*";"*A*E*"}))

This is an array formula and it needs to be entered via Ctrl + Shift + Enter, not just Enter.

21. Habib says:

Hi There,
I'm looking for a formula that count the different between specific cells. I have 100 cells contains reading and I want to count if different for instant between 6th cell and 1st cell is more than 10, similarly I want to do it for cell 24th and 48th, 72nd and 96th,....

thanks,

22. Noby says:

R80874 17/03/2020 CREDIT ABDULLA PHARMACY 1 294.91 0.00 0.00 294.91
R80873 17/03/2020 CREDIT AHLAN PHARMACY(AJN) 2 424.34 0.00 0.00 424.34
R80872 17/03/2020 CREDIT AL HAYER PHARMACY 3 481.50 0.00 0.00 481.50
R80912 17/03/2020 CREDIT AL KHALEEJ PHARMACY 4 379.51 0.00 0.00 379.51
R80865 17/03/2020 CREDIT CASH CUSTOMER 5 698.16 0.00 0.00 698.16
R80903 17/03/2020 CREDIT CASH CUSTOMER 6 675.00 0.00 0.00 675.00
R80875 17/03/2020 CREDIT CONCORD DRUG STORE 7 6230.00 0.00 0.00 6230.00
R80880 17/03/2020 CREDIT CONCORD DRUG STORE 7 319.00 0.00 0.00 319.00
R80911 17/03/2020 CREDIT GHANTHOOT PHARMACY 8 250.06 0.00 0.00 250.06
R80886 17/03/2020 CREDIT LEAH PHARMACY 9 569.89 0.00 0.00 569.89
R80907 17/03/2020 CREDIT LEAH PHARMACY 9 181.05 0.00 0.00 181.05
R80910 17/03/2020 CREDIT UM GHAFA PHARMACY 10 517.54 0.00 0.00 517.54
11020.96

I NEED THE TOTAL NUMBER OF CUSTOMER AND COUNT CASH AS SINGLE
CUSTOMER
HERE 2 CASH CUSTOMERs COUNT IT AS 2 CUSTOMERs

• Hello Noby!

=COUNTA(D1:D15)-COUNTIF(D1:D15,"*CASH*")+1

23. Habacuque says:

Thanks!

24. Abdul Amin Khan says:

I Want to numeric precedence with multiple occurrences of String in Specified Range
Like
A1 Amir
A2 Amir
A3 Amir

Result Will
A1 Amir1
A2 Amir2
A3 Amir3

can you help me on this its urgent

25. Lawrence says:

Thank you. This is THE tutorial on using AND and/or OR commands with Countifs.

Thank you, thank you, thank you!

26. Jason Simon says:

Hi,

I am attempting to track the frequency that sales person makes calls in a selected date range. The formula is adding up the number of times it says Matt Elkin as well as the number of time any of those dates were mentioned. I want it to count those dates only if it says Matt Elkin.

G2/F2 - start and end dates

=COUNTIFS(Database!M2:M9359, "Matt Elkin") + COUNTIFS(Database!G2:G10000,">="&G2,Database!G2:G10000,"<="&F2)

• Hello Jason!
If I understand your task correctly, maybe the following formula should work for you:

=SUMPRODUCT(--(Database!G2:G10000>=\$G\$2), --(Database!G2:G10000>=\$F\$2), --(Database!M2:M9359="Matt Elkin"))

Hope this is what you need.

• Eduardo Luiz Fabrette says:

Thanks Jason, got solve my problem checking your comment! :)

27. Tara Fitzgerald says:

Here is my formula. I am trying to count if column K, D, and E meets these criteria. Column K must have Winston. Column D must have Win7 to Win10. Column E has several criteria.
=SUM(COUNTIFS(K:K,"WINSTON",D:D,"Win7 to Win10",E:E,{"Deferred","Discovered",Discovered by Local IS","Failed 10 Push","Local ITS Support","Not Delivered","Not Found","Special Config on Order"}))

• Hello Tara!
If I understand your task correctly, maybe the following formula should work for you:

=SUMPRODUCT(--(D1:D10="Win7 to Win10"), --(K1:K10="WINSTON"), IFERROR(MATCH(E1:E10,{"Deferred";"Discovered";"Discovered by Local IS"},0),0))

I hope this will help, otherwise please do not hesitate to contact me anytime.

28. dhanapal says:

how i count the how many cities particular sales person doing the sales in the particular month (For Eg. Sales man "A" do the sales in the month of "Jan" how many cities covered and how many customers billed in the month of jan and feb, etc)

columns are in the worksheets are below,
Month City Sales Employee Name Invoice Number Invoice Date party Name productName Qty Rate Sales Value
kindly help

• Hello Dhanapal!
The easiest and most correct way to get an answer to your questions is to use a pivot table. Our blog has many articles about this. I recommend here and here.

• dhanapal says:

DEAR SIR,
thank u for your reply. Pivot i know, it is bigger file, so it takes more space and more time for execution, in case formula is there its come to an consolidated sheet easily. thats why i need a formula.

29. aaa says:

A 0-300,000
B 300,001-400,000
C 400,001-800,000
D 800,001-1,000,000
E Above 1,000,000

get the salary range

• Hello!
If I understand your task correctly, you need to use an approximate search VLOOKUP.
Write down all income rates in one column, for example:
0
300000
400000
500000
......
In the second column B, indicate the name of the range A, B, C, D ...
If salary is indicated in cell D1, this formula will return the name of the range

= VLOOKUP (D1, A1: B10,2,1)

Hope you’ll find this information helpful.

30. Ivory Armstrong says:

Hi. I have created an attendance spreadsheet with a drop down list allowing multiple selections of: A, B, C, D, E, NP. If NP is selected nothing needs to happen as the client was Not Present. The other options will demonstrate what activities the clients participated in if they did attend A, E, D or A, B, C, etc. I need another cell to calculate all dates client attended and has choices from A-E as 2.
Ex: on 12/29 the client attended and participated in 3 activities, on 12/30 client participated in 1 and 12/31 client participated in 2. I need each of these cells to equate to 2- so the total should be 6 units. It should not matter what activates the client is participating in, but if they attend that should equal 2 units for the day. I need this to be able to equate no matter what order the drop down items are placed.
So with this example the total should be 6
12/28 12/29 12/30 12/31 TOTAL
B,D,E D B,C 4

• Ivory Armstrong says:

Sorry that example did not come through formatted.

31. Katelyn says:

I have a spreadsheet that has three columns I am working with...Column C that has Dates Sampled, Column H that has Quantity, and Column K that has Aggregate type. I need to have a formula that will give the Quantity of X aggregates for each quarter by using the dates sampled to determine the quarters. Is this something I will be able to do with the CountIf function? TIA

• Hello Katelyn!

=COUNTIFS(C2:C32,">="&DATE(2020,1,1),C2:C32,"<"&DATE(2020,4,1),K2:K32,"AAA") I hope this will help, otherwise please do not hesitate to contact me anytime.

32. ashok says:

I have Count like COUNTIF((C4,F4,I4,L4),">0"), result are not find.

• Hello Ashok,
=COUNTIF(C4,">0")+COUNTIF(F4,">0")+COUNTIF(I4,">0")+COUNTIF(L4,">0")
Range can only be contiguous cells.

33. rachel says:

Hi,
I am creating a reporting sheet in excel for different information from throughout the workbook.
I would like to create a formula that can tell me how many times the word "Late" appeared within in a month. The data will be pulled from another sheet to the reporting sheet.
My date column is B date 24/04/2020 and Late column is F.

• Hi Rachel,
You may use the array function below to count the number of values on several sheets:

=SUM(IFERROR(COUNTIFS(INDIRECT("'"&\$E\$2:\$E\$32&"'!F:F"),A3, INDIRECT("'"&\$E\$2:\$E\$32&"'!B:B")," >="&DATE(YEAR(A4),MONTH(A4),1), INDIRECT("'"&\$E\$2:\$E\$32&"'!B:B")," <="&EOMONTH(A4,0)),0))

Where A3 is the criterion to search values by (in your case, it is Late);

F:F is the searching range on each sheet;

A4 states for the date you conduct the search by. Note! The dates you apply the formula to should be of the same month as the one in A4;

B:B is the dates range on each sheet;

\$E\$2:\$E\$32 - the list of the sheets to make the search in.

Since the formula above is the array function, please don't forget to use the Cthr+Shift+Enter combination to apply it.

34. Tilly Hall says:

Hi there,
I am trying to combine these formulas so that both criteria must be true for it to be counted however as my ranges are different sizes this is problematic, is there a way to combine these?

=COUNTIF('Volunteer Call Handler Form APRIL'!Q:V,"XXXXXXX - recent") COUNTIF('Volunteer Call Handler Form APRIL'!G:G,"Inbound"))

Thanks, Tilly

• Hello Tilly!
If both conditions must be fulfilled, unfortunately, the sizes of the ranges for each of them must be the same.

35. steve says:

Hi,
I am trying to count, for example the number of occurrences of a particular text , say "SP", in a row from column c to column dd - OK so far. But now I want to only count the occurrences in the row where the date in column A = today(). The table has multiple (consecutive) dates in column A. Is it possible to do this with a formula? Maybe countif with offset and match somehow? Thanks for looking.

• Hello Steve!
Use the paragraph in this guide above "Count cells with multiple criteria (AND logic)". One of the conditions is A1 = TODAY ()

• steve says:

I am trying to put a formula in a single cell which will, each day, count up occurrences of eg. "Y" and show the total - not once per row, but just a single cell, showing just the current days completeness (="Y"). I have tried =COUNTIFS(\$A\$1:\$A\$21, "="& "Today()",\$C\$1:\$N\$21, "="& "Y") but this gives #Value! as result. Any further ideas? Cheers. Sample data follows:

04-May EL EL EL EL EL EL
05-May SJ Y SJ Y SJ Y SJ Y SJ Y SJ Y
06-May EL y EL y EL y EL y EL y EL y
07-May LR y LR y LR y LR y LR y LR y
08-May SJ Y SJ Y SJ Y SJ Y SJ Y SJ Y
09-May LR Y LR Y LR Y LR Y LR Y LR Y
10-May EL Y EL Y EL Y EL Y EL Y EL Y
11-May SJ SJ SJ SJ SJ SJ
12-May LR LR LR LR LR LR
13-May EL EL EL EL EL EL
14-May SJ SJ SJ SJ SJ SJ
15-May LR LR LR LR LR LR
16-May EL EL EL EL EL EL
17-May SJ SJ SJ SJ SJ SJ
18-May LR LR LR LR LR LR
19-May EL EL EL EL EL EL
20-May SJ SJ SJ SJ SJ SJ
21-May LR LR LR LR LR LR

• steve says:

Cracked it. Thanks for your inspiration Alexander. Here is what I used …
=COUNTIF(INDIRECT("C" & 3+MATCH(TODAY(),A4:A31)):INDIRECT("DD" & 3+MATCH(TODAY(),A4:A31)),"Y")

• Hello Steve!
The data ranges that you use in the COUNTIFS function must be the same in size. That is, if the first is 1 column, then the second is also 1 column. And you have a second range - 12 columns.

=SUMPRODUCT(--((\$A\$1:\$A\$21)=TODAY()), (C1:C21="Y")+(D1:D21="Y")+(E1:E21="Y"))

Add it yourself to column N.

36. francesca says:

Hi!!
Thank you so much for your help. I am trying to do a COUNTIFS with multiple criteria. I tried using SUM(COUNTIFS and it did work in the beg but now I need to add more criteria. What I am pretty much trying to do is to put the following formula into ONE - the first part searches for MPS[Warehouse] "AAA" and the second for "BBB".
=SUM(COUNTIFS(MPS[Work Ticket Status], {"NEW","MRD","PRD","PIC","PUR"}, MPS[Warehouse], {"AAA"}, MPS[NEW Production Start Date], ">=5/1/2020", MPS[NEW Production Start Date], "<"&TODAY(),MPS[NEW Production Start Date], "=5/1/2020", MPS[NEW Production Start Date], "<"&TODAY(),MPS[NEW Production Start Date], "<=5/30/2020"))

- BECAUSE the next thing I need to do is to use this formula to count the ones that are NOT "AAA" or "BBB" and that is the real problem begin! (In fact I have more than just 2 warehouses, this was just an example).

• Hello Francesca!
You can use something like this formula.

=SUM(COUNTIFS(A19:A25,{"NEW","MPD","PRD","PIC","PUR"}, B19:B25,{"AAA","BBB"}, C19:C25,">=5/1/2020", C19:C25,"< "&TODAY(), C19:C25,"<=5/30/2020")) There is an error in your formula. Conditions MPS [NEW Production Start Date], “> = 5/1/2020”
and
MPS [NEW Production Start Date], "= 5/1/2020”
It will be executed only
MPS [NEW Production Start Date], "= 5/1/2020”.
Condition
MPS [NEW Production Start Date], “<" & TODAY () repeated twice. I hope this will help, otherwise please do not hesitate to contact me anytime.

• francesca says:

1) the only thing I see differently would be the range? Because my problem is that I do not have a specific range, the query is large and I need to use the entire column as new items might be added. and it was a typo, it was supposed to be >5/31 thanks for the letting me know. 2)What I am having trouble is with the multiple item types {"NEW", "PUR", "PIC" etc}. The formula is not reading all of them, I guess a need a OR? 3)And In case I DO NOT want those warehouses, the "" is not working for me.

THANK YOU!!!

• Hello Francesca!
If you want to use the entire column, just change the link to A: A. But the speed of calculations will decrease significantly.
The COUNTIFS function cannot use AND or OR operators as arguments.
If the formula does not consider any element in your table, check how it is written. There may be spaces or some other characters.
Indicate for comparison only the values that are necessary.

37. Juan Romo says:

Hello , I'm trying to count a name that is in another column with certain date range and count only the names that have a text in another column , could you please help with what formula to use.

• Hello Juan Romo!
For me to be able to help you better, please describe your task in more detail. Please let me know in more detail what you were trying to find. It’ll help me understand it better and find a solution for you. Thank you.

38. Gangainathan says:

I need a formula for counting the number of columns in a row with values greater than 5.
Ex. Out of Column B , D , G - B1 & G1 has the value greater than 5, so I need to get count as 2.. How is it possible.

• Hello!
If I understand your task correctly, the following formula should work for you:

=SUM(IF(COUNTIF(B:B," > 5")>0,1,0),IF(COUNTIF(D:D," > 5")>0,1,0),IF(COUNTIF(G:G," > 5")>0,1,0))

I hope this will help, otherwise please do not hesitate to contact me anytime.

39. TopSnipe says:

I am trying count the number of assets in a given location within a given range of operating hours. I have successfully used "=countifs(\$F:\$F,"EVT",\$G:\$G,",9999.9"). My problem is determining the formula for counting the number of assets with operating hours between 10000 and 19999.9 hours. Thanks.

• Hello!
Your formula cannot work. There may have been an error copying it. Please let me know in more detail what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result. It’ll help me understand it better and find a solution for you. Thank you.

40. James says:

Hi,

I have some problem getting the formula for my excel file. it took me to much time to solve it even now i cant figure it out. i dont have really much knowledge on excel though. would you mind helping me to create a formula to condense all equal date with another criteria.Example columnA(Dates) columnB(text).To make it more clearer. All May 5,2020 in column A and technical in column B will be count as one.

• Hello James!

41. Susan says:

Hi,
I'm doing a race night and want to write the names of all the people who have placed a bet in one cell. In another column I then want to count number of the names in the first cell.
Eg. (Tom,Dick,Harry) count = 3
Is there a formula that could do this please?

• Hello
If the names in the cell are separated by commas, then the count of names can be calculated using the formula -

=LEN(A1)-LEN(SUBSTITUTE(A1,",",""))+1

42. Furqan says:

Hi. I have a query.
I want to count how many times a certain thing was came among 2 columns, with two conditions.
Eg.
B= 12 21 22 13
C= Dates day wise

I wanna count how many times AS was with 12 condition at a certain date from C.....

Anyone can help?

• Hello!
I hope you have studied the recommendations in the above tutorial. Please specify detailed and accurate what you were trying to find, what formula you used and what problem or error occurred. It’ll help me understand the problem you faced better and help you.

43. Saritha says:

Hi,
I need to use the countifs function where the reference range are values extracted through a formula. I do not want to change the reference value from formula to values. Could you help!

• Hello!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you. Thank you.

44. Jo says:

Hi, I have a spreadsheet which has multiple dates in it, as well as multiple locations. It is for commencement of employees and tracking of probations.
There is a column for locations, as well as a column for programmed start date, actual start date, programmed completion date and actual completion date. I am tracking to identify one month late and three months late for both start and finish for all four locations. The current formula I am trying is: =COUNTIFS(Table4[OPU],"Cq",Table4[Probation Start Due Date],(DAYS(Table4[Probation Start Due Date],Table4[Probation Commenced]>30))), however it is not identifying any data. I would really appreciate some help.. cheers, Jo

• Hello!
I’m sorry but your task is not entirely clear to me. Could you please describe it in more detail? What data do you calculate in your COUNTIFS formula? Give examples. Thank you!

45. John says:

Hi
I'm trying to set up spreadsheet for my darts team that records players' stats.I record their averages, high score and number of scores between set criteria, (ie, total number of scores below 19, 20-39, 40-59, etc.)
I need a formula to reference the player with their scores, within three or more games, so I don't have to do each separately
I hope this makes sense?
Best regards
John

• Hello John!
Please describe your problem in more detail. Include an example of the source data and the result you want to get. It’ll help me understand your request better and find a solution for you. Thank you.

please i have data set like
84
9
65
85
41
33
20
20
86
25
40
45
36
82
2
18
36
66
19
51
63
71
35
31
42
all i want to do is to get count for the first numbers only thanks!

• Hello!
If I understand your task correctly, the following formula should work for you:

=SUM(--LEFT(A1:A20,1))

I hope this will help

47. Vinayak Patil says:

Hi Could you please help me on how to count specific letter from all ODD column or even column?

• Hello!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you. Thank you.

48. Susan Miller says:

Ive got the syntax working for a single column

=COUNTIFS(\$C:\$C,"*Mon*" & "*Jan*",\$D:\$D,1)

which gives me Mon, Jan, Employee 1

now I want to do
=COUNTIFS(\$C:\$C,"*Mon*" & "*Jan*",

Mon, Jan, employee 2

\$D:\$E,1)

so Im now looking in two columns D:E for employee 2, but the syntax wont work. Any help please

• Hello Susan!
You can use the COUNTIFS function. But уach additional range must have the same number of rows and columns as the criteria_range1 argument. The ranges do not have to be adjacent to each other. Read about it here.

49. Dhar says:

Hi, how to add any number to existing countif function. By automatically like countif(c1:g1,c82+2)

50. Wayne Nimblette says:

Hi,I'm trying to use countifs statement to add 3 certain elements of a table if all are present.

My formula is =COUNTIFS(O24:O31,U24,P24:P31,AA36,J24:J30,AA36)

O23:O31 holds Yes/No

P24:P31 holds a number value

J24:J30 holds a number value

I'm happy with the ranges and the criteria are set values.

The formula works if you have any two elements i.e O24:O31 and J24:J30 or J24:J30 and P24:P30 however once i add the third element it does work.

any help would be appreciated

51. aimee says:

Hi,

I want to count how many times the value = "yes" in column F on data sheet.

this is fine, however, I want this to be date dependent criteria.

Count how many times "yes" appears within a date range specified on reporting sheet, G8 (start date) & J8 (end date).

The corresponding date for "Yes" column is in "g3" on the data sheet.

I currently have:
COUNTIFS(Data!F3:F68, "Yes") + COUNTIFS(Data!G3:G61,">="&Reporting!G8,Data!G3:G61,"<="&Reporting!J8)

But this is counting how many times "yes" appears AND how many times the date appears which is duplicating my data.

Thank you, Hope that makes sense!

52. SD says:

My queson is to display the last entered number position and that will automatically change the value in another cell.
If suppose, in a column Sr.No. 1,2,3,4,5,6,7 now the last no. is 7 if I enter 8,9,10,...the another which is having the reference will catch the latest entry inthis case 10 and update his cell value.

53. Sangami says:

Hi,

I have two columns with huge number of data in it. Coulmn A has the list of applications and Column has the list of servers. Each application hits different servers . Want to know on the count of application per server using a formula.

54. Ant Taylor says:

Hi
I have a data set where in row 2 I have headings of "Squad", "Mins", "Goals", "Assists" and these repeat several times across the row. I'm trying to find a formula which counts the number cells under any of the "Mins" columns which are greater than 0, but only when the number in the "Squad" column is greater than 11.
I can do a simple count of the first part (=COUNTIFS(\$N\$2:\$KG\$2,"Mins",N41:KG41,">0") however I am unsure how to add the second part to only count this IF \$N\$2:\$KG\$2,"Squad",N41:KG41,">11".

Have you got any thoughts about how I can add this IF element? I have tried a few combinations but the best i get is a #VALUE! error. Any help much appreciated.

55. Abdullah says:

Hi,
Can you provide your help regarding a specific formula:
I want to do a calculation in which I want to exclude character which lies in a sequence.
For example. I have 10 numbers: 1, 3, 5, 10, 2000, 2001, 2002, 3052, 3053, 3054.
Now, I want to count 1 and ignore 3, 5, 10 mean to ignore the up to 10 number in consective orders. Similiartly I want to count just 2001 and 3052 and want to ignore other number from counting. I have to do this calculation in up to 100K.
If you provide your help I will be very thankful.
Best
Abdullah

Hello
I have a table of data, on column of which is either ***, ** or * depending on the prioritisation of that row. If I now want to do a countifs function, how would I insert a condition that a row has *** for that specific criteria? I tried using a tilde, " " but cant get it right
Thanks!

To count the number of "***" values, add a tilde before each *

=COUNTIFS(K1:K40,"~*~*~*")

Hi Alexander
Thanks - that works perfectly!

58. Arie says:

Hello,
I am in need of assistance locating the right formula for my workbook.
in sheet1-I have a list of names, with a current fourmula " =COUNTIF('Element Core'!A2:A500,'Agent Assignment'!D41)" to capture how much data from each tab they are assigned too.
In sheet2-Shows the actual amount of cells each agent has been assigned to in column A, i would like to somehow divide the completed task in column B of sheet 2 to the total number they have been assigned to in sheet 1.
example
agent Name - # of cells Assigned too(from sheet 2)
Tom Jerry - 40
I would like to divide 40 by what the agent has already completed in sheet2 on column B.

Thank you.

• Hello!
If I understand correctly, then you just need to divide the values from column A by the values from column B. I suppose that the number of completed tasks can be calculated with approximately the same formula as the number of assigned tasks. But there is no information in your question about this.
Please describe your problem in more detail. It’ll help me understand it better and find a solution for you.

59. Dr Sajith Kumar says:

In a range, is there any formula where i can pick

how many 1s, how many 2s, how many 3s etc... in one step

60. Jenn A says:

I am trying to count the new number of impacted individuals for today (prefer, workdays), I also have a number of other criteria. This is the current formula I use to use to count the total number =COUNTIFS(AN2,"=*?*",P2,"=No",D2,"=Reserve"). I would like a way to count only the new ones added today. I have a entry date column in J2.

• Hello!
If I understand your task correctly, the following formula should work for you:

=COUNTIFS(AN:AN,”=*?*”,P:P,”=No”,D:D,”=Reserve”,J:J,TODAY())

61. md.Shamchur Rahman says:

Excellent Example

62. bindu says:

I have to calculate attendance for 5 periods in different sheets. Using countif how can i calculate attendance

63. IHUOMA BASIL says:

Hi, I have this data
S/N YEAR MONTH DAY DATE FULL NAME
1 2020 SEPTEMBER TUESDAY 09/01/2020 STEPHEN TAYO
2 2020 SEPTEMBER TUESDAY 09/01/2020 FADE OGUNRO
3 2020 SEPTEMBER TUESDAY 09/01/2020 FADE OGUNRO
4 2020 SEPTEMBER TUESDAY 09/01/2020 FADE OGUNRO
5 2020 SEPTEMBER TUESDAY 09/01/2020 MRS WUNMI OGUNBIYI
6 2020 SEPTEMBER TUESDAY 09/01/2020 MRS WUNMI OGUNBIYI
7 2020 SEPTEMBER TUESDAY 09/01/2020 MRS WUNMI OGUNBIYI
8 2020 SEPTEMBER TUESDAY 09/01/2020 LANRE KUYE
9 2020 SEPTEMBER TUESDAY 09/01/2020 LANRE KUYE
10 2020 SEPTEMBER TUESDAY 09/01/2020 KOME AJEGBO
11 2020 SEPTEMBER TUESDAY 09/01/2020 TIWA SAVAGE
12 2020 SEPTEMBER TUESDAY 09/01/2020 MS ASMAH WILLIAMS
13 2020 SEPTEMBER TUESDAY 09/01/2020 AISHA
14 2020 SEPTEMBER WEDNESDAY 09/02/2020 LANU AGUSTO
15 2020 SEPTEMBER WEDNESDAY 09/02/2020 MS FATIMA
16 2020 SEPTEMBER WEDNESDAY 09/02/2020 TIWA SAVAGE
17 2020 SEPTEMBER WEDNESDAY 09/02/2020 TIWA SAVAGE
18 2020 SEPTEMBER WEDNESDAY 09/02/2020 MR JIDE
19 2020 SEPTEMBER WEDNESDAY 09/02/2020 MR JIDE
20 2020 SEPTEMBER WEDNESDAY 09/02/2020 MR KEVIN JOHNSON-AZUARA
21 2020 SEPTEMBER WEDNESDAY 09/02/2020 MR KEVIN JOHNSON-AZUARA
22 2020 SEPTEMBER THURSDAY 09/03/2020 MRS HADIZA
23 2020 SEPTEMBER THURSDAY 09/03/2020 TOYIN SUBAIR
24 2020 SEPTEMBER THURSDAY 09/03/2020 MR YINKA
25 2020 SEPTEMBER THURSDAY 09/03/2020 MR YINKA
26 2020 SEPTEMBER THURSDAY 09/03/2020 FADE OGUNRO
27 2020 SEPTEMBER THURSDAY 09/03/2020 FADE OGUNRO
28 2020 SEPTEMBER FRIDAY 09/04/2020 MR SAM
29 2020 SEPTEMBER FRIDAY 09/04/2020 EMMANUEL
30 2020 SEPTEMBER FRIDAY 09/04/2020 MR IFEOLUWA BAKARE
31 2020 SEPTEMBER FRIDAY 09/04/2020 MR IFEOLUWA BAKARE
32 2020 SEPTEMBER FRIDAY 09/04/2020 MRS EBI WILLIAMS
33 2020 SEPTEMBER FRIDAY 09/04/2020 ETHEL OKOSUN
34 2020 SEPTEMBER SATURDAY 09/05/2020 SEGUN AWOLOWO

and i want to identify the number of transaction each customer does in a month, a customer can only do one transaction in a day, and multiple transactions in subsequent days whenever they come into the store. Please how do I go about this?

64. Yogesh Khandait says:

I have three sheets
Sheet 1
Sheet 2
Sheet 3

I need to count values from Sheet 2 while matching criteria's from Sheet 1 & 2 both.
I want to get these results on sheet 3.
Since this record is for entire month for around 900 names.
Please help & suggest why am I not able to get the results if using countifs formula.

• Yogesh Khandait says:

SUMPRODUCT(COUNTIFS(Roster!J5:J444,Sheet1!A1,Roster!K5:K444,Sheet1!B1,Attendance!S5:S444,"P"))

Why am I not able to get the count on sheet 1 with this formula.

• Hello!
The COUNTIFS function works with data from different sheets. Unfortunately, without seeing your data it is difficult to give you any advice. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. It’ll help me understand it better and find a solution for you.

65. Kirk says:

I am trying to develop an Excel formula to obtain a count.
If an ID number appears multiple times in one column and the result “received” appears in a different column, what is the formula to count only 1 instance of the occurrence of the ID and “received”?
For example:

Column Column
F J
5596326 attempted
5596326 delivered
5596326 sent
5596326 Wrong Number

The ID number appears 6 times in column F, and “received” appears twice in column J. With a correct formula, the result should be 1.

What is the formula? And please specify the row ranges in the formula.

Both columns may contain 1,000 or more rows.

Thank you for any assistance.

66. Kirk says:

The response that you sent to me earlier in the day was =IF(COUNTIFS(A:A,A2,B:B,"received")>0,1,""). I do know just how to specify the ranges in this formula. When I attempted it various ways =IF(COUNTIFS(F2:F309,F2,J2:J309,"received")>0,1,"") no error resulted ,but then no count appeared. The count should be 1.

67. ayeshan says:

I want know how is count last 2 days continuous absent

• ayeshan says:

I want to know about . the person who absent last 2 days continuously. if he continuously 2 days did not come to the job his salary should deduct. i want know how is count in excel his continuously absent day ….please help me....

• Hello!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you.

68. clarence says:

I'm trying to do countif to get results from different cells not ranges.

A1 table
A2 chair
A3 table
A4 leg

I basically need countif (A1,A3, "table") but that doesn't work.
I've tried this indirect formula but it still doesn't work =SUM(COUNTIF(INDIRECT({"a1:a1","a3:a3"}),"table"))

Any ideas?

• Hello!
The COUNTIF function can only work with one range. Therefore your formula is not possible. Try

=SUM(--(A1="table"),--(A3="table"))

69. Mercyline says:

Assuming I have a table with two columns J and K with entries of rows either, row1 ,(J=No,K= Yes), row2(J=yes,K=No), row 3 (J=Yes,K=Yes) ROW 4, (J=No,K=No), row5 ,(J=No,K= Yes), row6 (J=yes,K=No), row 7 (J=Yes,K=Yes) ROW 8, (J=No,K=No),...onwards for different documents.
Whenever a No appears on either column J or K or both columns it should be termed error. What formula can I use to help me analyze a large data with the above scenarios. Analysis can be done on another sheet.

• Hello!

=IF((COUNTIF(J:J,"No") + COUNTIF(K:K,"No"))>0,"Error","Ok")

70. andrew says:

Is it possible to take this a step further and incorporate date range to this?

Each sheet contains a column with a date that something was completed...column R
The criteria in each sheet needed to be counted is column T

In a new "summary" sheet is where calculations would occur using "SUMPRODUCT(COUNTIF(INDIRECT"

In this "summary" sheet, column "A" contains the dates representing a week where the specific criteria occurred.
Columns Row 1 in column B, C and D have the criteria needing to be counted based during the week listed in column A.

Unfortunately limited in formatting in the forum
Column A
Row 1 Week Of
Row 2 11/15/2020
Row 3 11/22/2020
Row 4 11/29/2020

Column B
Row 1 "Missed"
Row 2 5
Row 3 12
Row 4 11

Column C
Row 1 "Caught"
Row 2 7
Row 3 11
Row 4 13

Column D
Row 1 "Disconnect"
Row 2 11
Row 3 1
Row 4 5

I hope this makes sense. I have been unsuccessful in getting anything to work.

• Hello!
Sorry, I do not fully understand the task.
Describe in detail the conditions for counting.

71. Mariyam says:

A1 09:00:10 , A2 Medical , A3 11:03:25 , A4 blank
what can I show B1 is 1 , B2 is 0 , B3 1 , B4 0 .

• Hi,
I am not sure I fully understand what you mean. Describe the logic behind your calculations. What do you want to count? Why B1 = 1? Please specify what you were trying to find, what formula you used and what problem or error occurred.

72. Jane says:

I would like to find out how to group values using COUNTIFs in excel. For example, i have a grade sheet of students with the student name, subject and grade.

Ann English A
Ann Math A
Joe English B
Ann Science B
Joe English A

I want to group by the Student and the grade

Ann A 2
Ann B 1
JOE B 1
Joe A 1

73. Amit Kumar Rana says:

Hey I want to concatenate names in excel ..but the conditon is

In coloum A
A1 is having an I'd and then second I'd number is present in another cell suppose A6 .. so I want excel to concatenate name from A1 to A5 ..and excel can do the same ..for entire sheet .with varying range of cells with I'd number

74. Scarlet says:

Hi,

May be this is a silly question, but i cant figure it out the solution. Here's the data:
A1 Korea
A2 Indonesia
A3 Indonesia
A4 Singapore
A5 Malaysia
A6 Indonesia
A7 Malaysia
A8 Indonesia

I want to calculate what is the most showed up country. Do you have any solutions? Thank you in advance

75. Nirmalya Chatterjee says:

I have a file with some numerical grading,i need the lowest grading ...
how can i calculate the same
Row Labels- 2 3 4 5 1 6

76. ARUNA says:

How to combine following two formula..?

if(and(f2>=d25,i2<=e25),b25,"")

if(countifs(ar3:ar6,i24),"",b25)

77. Jacque says:

Hi, I am trying to set up a spreadsheet to check whether colleagues are completing specific tasks (that are recorded on a different spreadsheet), at least once within each 28 day period and to count how many of the task they did within the period. The best way I can think of it to to pull the count for each date and then have a separate tab that then works off that count to be certain the colleague is competent over the year. But I'm struggling to get the correct formula. What I need is: the count if column M on spreadsheet A is equal to cell A2 on spreadsheet B AND the date within column Q on spreadsheet A is equal to B1 on spreadsheet B - spreadsheet A being the one that contains the original data and spreadsheet B being the new one I am setting up

78. Ieita says:

Hi, I am trying to count non text items listed in one column. These items belong to each patients who can have a cardiovascular risk that could be "<10%", "10 - <20%", "20 - <30%", "30 - 40%". How do I use countif formular for these to create how many patients for each CVR category?

79. Hamid says:

Hi,

I need following assistance from you guys.

In my data table column A = code number and column B = name.

If code number in column A is same, that has to be count as one only.

Count result should be Reza = 2, Jonny = 1, Rony = 2 & Bony = 1.

Code Name
438 Reza
438 Reza
438 Reza
438 Reza
438 Reza
438 Reza
438 Reza
438 Reza
438 Reza
438 Reza
439 Jonny
440 Reza
441 Rony
442 Bony
443 Rony

Thanks in advance for you assistance .

Warm regards,
Hamid

80. Damy says:

I'd appreciate any help or insight.

Use Case: Get count of multiple criteria from different columns

Criteria1: =COUNTIFS('Sales Report'!\$G:\$G,"Damy Dams",'Sales Report'!\$H:\$H,"Nov",'Sales Report'!\$I:\$I,{"Movies","Music"}),

Criteria 2: 'Sales Report'!\$E:\$E, {"Offline","Onsite","Podcast"})

My formula returned the count for Criteria 1 BUT does not return the count for Criteria 2

How can I combine all into one statement?
For example: =SUM(Criteria1,Criteria2)

AND NOT

=SUM(Criteria1+ SUM(COUNTIFS(Criteria2)…. this gives a much higher count value and is not the requirement.

• Hello!
Use the formula for Criteria2

=SUM(COUNTIFS('Sales Report'!\$E:\$E, {“Offline”;”Onsite”;”Podcast”}))

81. Paul Doughty says:

Hi,

I have data that shows me how many times different projects pass or fail, but I want to count how may times a project fails on different days, i.e. not to count it twice if it failed twice on the same day. See simplified data below; I want to return Project 101 as 'Failing' 3 times, i.e. on 3 days, not 4 individual occasions.

A B C
Date Project Result
01 Jan 101 Fail
01 Jan 101 Fail
02 Jan 102 Fail
02 Jan 101 Fail
03 Jan 101 Pass
03 Jan 101 Fail
04 Jan 103 Pass

Paul

• Hello!
If I understand your task correctly, the following formula should work for you:

=IFERROR(ROWS(UNIQUE(FILTER(\$A\$1:\$A\$8, \$B\$1:\$B\$8=\$D\$1))), 0)

where \$D\$1=101.

82. Bella says:

how to use countif for one date range (mont and year only) and specific text

• Hello!
I’m sorry but your task is not entirely clear to me. Could you please describe it in more detail? What result do you want to get? Give an example of the source data and the expected result.

83. Bella says:

=COUNTIFS('C.O MONITORING'!X8:X992,"MOIA",'C.O MONITORING'!AE8:AE992,"BELLA")
this is my old formula. counting the number of contracts executed by a certain person "Bella"

for new formula
I want to count the number of the contract executed by "BELLA" per months (with a specific date)

• Hi,
I hope you have studied the recommendations in the tutorial above. It contains answers to your question.
Pay attention to the following paragraph — Formula 1. COUNTIFS formula with multiple criteria.

84. Bella says:

*executed Contract per month
MONTHS ANN VAL GLENN BELLA JO SEB
January
February
March
April
May
June
July
August
September
October
November
December

• Hi,
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred.

85. Devon says:

Hi,

I am trying to use countifs using OR logic to find the number of bacterial strains with my gene of interest.

The formula I'm using is:

=SUM(COUNTIFS(BB:BB,("*"&BO3&"*", "*"&BP3&"*", "*"&BQ3&"*") BO3, BP3 and BQ3 are all text cells

The data range is filled with lines of text corresponding to all genes that are present for that sample, I am interested in knowing how many samples contain gene x, or gene y, or gene z.

My issue here is that only the cell BO3 is highlighted as an actual reference cell in the formula, any of the other cells I try to reference after the first one (Ie BP3 and BQ3) does not show up as a referenced cell.

It would appear that the formula only lets you have one wildcard, while all other criteria have to be exact matches? I hope this isn't the case and I'm just confused.

• Hello!
Without seeing your data it is difficult to give you any advice. You spelled the COUNTIFS formula incorrectly. For each criteria, you need to specify criteria_range:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)

I think you should use the COUNTIF function as described in this section above.

IF I PREPARED A ATTENDANCE SHEET I WANT TO COUNT P,D,C,O IN ONE CAN U TELL ME HOW

• Hi,
Please describe your problem in more detail. What are P, D, C, O? Letters? Columns? Values? What do you want to calculate? Include an example of the source data and the result you want to get. It’ll help me understand your request better and find a solution for you.

• Nishant says:

easiest way to count this is by using formula Countif or Countifs. See the examples in the article.

87. Jacque says:

Hi, I am trying to set up a spreadsheet to check whether colleagues are completing specific tasks (that are recorded on a different spreadsheet), at least once within each 28 day period and to count how many of the task they did within the period. The best way I can think of it to to pull the count for each date and then have a separate tab that then works off that count to be certain the colleague is competent over the year. But I'm struggling to get the correct formula. What I need is: the count if column M on spreadsheet A is equal to cell A2 on spreadsheet B AND the date within column Q on spreadsheet A is equal to B1 on spreadsheet B - spreadsheet A being the one that contains the original data and spreadsheet B being the new one I am setting up. Is there any way to do this?

• Hello!
Without seeing your data it is difficult to give you any advice. You have not specified what data you want to retrieve into the new table.
Vlookup multiple matches based on multiple conditions
You can also solve your problem without formulas using a pivot table.

88. John Howell says:

Hi, I have a cell range with a start date and a cell range with an end date and I'm trying to use the TODAY function to return the amount of people within the two date ranges when I load the sheet - any idea?

89. eric says:

Hi, How can I count the OR# per per loan type and status using countifs, below the sample

STATUS LOAN TYPE OR#
2 HP 123
1 HP
3 HP 456

• eric says:

STATUS -LOAN TYPE-OR#
1 - HP -123
2 -HP
3 -HP -456

• Hello!
I hope you have studied the recommendations in the tutorial above. It contains answers to your question: COUNTIFS formula with multiple criteria
Please check the formula below, it should work for you:

=COUNTIFS(A2:A4,1,B2:B4,"HP")

90. Christian Pelletier says:

Hi! Very useful article. I'm struggling with figuring out a formula.

I've got two sheets: the first with raw data, the second with a summary table I'm trying to configure.

Here's a screenshot of the summary table sheet: https://www.dropbox.com/s/2xpyrccqrgmpqe8/Capture%20d%E2%80%99%C3%A9cran%2C%20le%202021-02-05%20%C3%A0%2016.43.41.png?dl=0

Here's a screenshot of the raw data sheet: https://www.dropbox.com/s/yb85pb8d759z4k0/Capture%20d%E2%80%99%C3%A9cran%2C%20le%202021-02-05%20%C3%A0%2016.44.08.png?dl=0

I'm trying to use COUNTIF to count the number of entries that match the following:

Data!J must be between C3 and C4 (Date Range)

I can't seem to figure it out for the life of me. I've tried SUM COUNTIFS with multiple criteria and data ranges to no avail. Any help/insight would be much appreciated!

• Hello!
If I understand your task correctly, the following formula should work for you:

=COUNTIFS(J:J,">"&\$C\$2,J:J," < "&\$C\$3,A:A,A7,B:B,B7) + COUNTIFS(J:J,">"&\$C\$2,J:J," < "&\$C\$3,A:A,A7,C:C,B7) + COUNTIFS(J:J,">"&\$C\$2,J:J," < "&\$C\$3,A:A,A7,D:D,B7)

In this formula, correct the cell references to match your data and worksheet names. I cannot verify its work, since I do not have your data. To understand this formula, I recommend this article: Excel COUNTIFS and COUNTIF with multiple AND / OR criteria

• Christian says:

It worked! Thanks Alexander!

I was stumped with trying to match data across 3 columns, but your solution nailed it by simply adding them up. Thanks so much.

91. Jason says:

Thanks, Svetlana!
A lifesaver, as usual.

92. Mitchell van Maaren says:

Hello,

In the example "How to use COUNTIFS with wildcard characters"

How would I count the number of "Mike" in column B when the date in C equals the date in D?

Kind regards,
Mitchell

• Hello!

=SUMPRODUCT((B2:B10="Mike")*(--(C2:C10=D2:D10)))

Hope this is what you need.

• Mitchell van Maaren says:

Hello Alexander,

Thanks for your feedback. Unfortunately I don't get the desired result, but a "value not available error".

So what I'm trying to do:
On sheet 1 I have information on deliveries. (suppliers (column N), promise dates(column G), actual delivery dates(column H), and many more)

On sheet 2 I have listed all suppliers(column A) and added a column(B) with a formula which counts the number of times a supplier made a delivery =COUNTIF(Sheet1!\$A\$2:\$P\$268;A2)
Now I want to add a column(C) which only counts the times this supplier actually delivered on the promise date.(Sheet 1, G=H)

With your help I tried below formula, which returns a "value not available error".

=SUMPRODUCT((Sheet1!\$A\$2:\$N\$268="A2")*(--((Sheet1!\$G\$2:\$G\$268:Sheet1!\$H\$2:\$H\$268))))

Based on above information, is there a formula which can calculate this without adding columns to sheet 1?

Kind regards,
Mitchell

• Hello!
I wrote this formula based on the description you provided in your original comment. Please note that if you’d provided me with the precise and detailed description of your task from the very beginning, I’d have created a different formula that would have worked for your case.

=SUMPRODUCT((Sheet1!\$N\$2:\$N\$268=A2)*(--(Sheet1!\$G\$2:\$G\$268=Sheet1!\$H\$2:\$H\$268)))

I hope this will help

93. Mitchell van Maaren says:

Hello Alexander,

Works like a charm :D
Thank you very much for your help.

Kind regards,
Mitchell

94. Paul Salcedo says:

Hi,

Thanks for this article. My problem now is it doesn’t count when one cell has the same text, especially two names of the same person.

The text goes like this:

G2:G10 = James
G11:G20 = James Pattinson

Formula:

=(COUNTIFS(F:F, \$K\$5, G:G,{"James", "James Pattinson"},D:D,"Done"))

The formula refuses to count cells that have the same first keyword. Please advise on how to solve this.

Paul

• Hello!

=SUM(COUNTIFS(F:F, \$K\$5, G:G,{“James”, “James Pattinson”},D:D,”Done”))

or

=COUNTIFS(F:F, \$K\$5, G:G,“James”&"*",D:D,”Done”)

95. Marc matthew cruz says:

Hi, I doing a sale excel were I need to count all the same product multiply by the amount of order.

Order product
2. Apple
3. Orange
1 apple

Were apple should be 3

96. Marc matthew cruz says:

Hi, I doing a sale excel were I need to count all the same product multiply by the amount of order.

Order product
2. Apple
3. Orange
1 apple

Were apple should be 3 and orange will be 3.

97. Michelle Harris says:

I need a formula to count if columns A, B, C, OR D have "*apples*" AND column E is not blank.

• Hello!

=SUM((ISNUMBER(SEARCH("apples",A1:A10,1))+ISNUMBER(SEARCH("apples",B1:B10,1))+ISNUMBER(SEARCH("apples",C1:C10,1))+ISNUMBER(SEARCH("apples",D1:D10,1)))*NOT(ISBLANK(E1:E10)))

98. Delos says:

Status Group Name
A B C
1 Solved Everglow Mike

2 Closed GreenDot Jess

3 Pending Pledis Mike

4 Closed Pledis Gus

5 Solved Greendot Jess

6 Solved Greendot Charlie

7 Pending Everglow Gus

I wanna count how many Gus, Jess, Mike has a Solved or Closed Status from Greendot in to one cell. when i have the formula below the error #spill! shows..

=COUNTIFS(C:C, {"Gus","Jess,"Mike"}, B:B, "Greendot", A:A, "Solved")+COUNTIFS(C:C, {"Gus","Jess","Mike"}, B:B, "Greendot", A:A, "Closed")

• Delos says:

i figured out the formula

=COUNTIFS(C:C, "Gus", B:B, Greendot, A:A, "Solved")+COUNTIFS(C:C, "Gus", B:B, Greendot, A:A, "Closed")+COUNTIFS(C:C, "Jess", B:B, Greendot, A:A, "Solved")+COUNTIFS(C:C, "Jess", B:B, Greendot, A:A, "Closed")+COUNTIFS(C:C, "Mike", B:B, Greendot, A:A, "Solved")+COUNTIFS(C:C, "Mike", B:B, Greendot, A:A, "Closed")

but honestly is there no way to shorten this formula?

• Hi!

The formula below will do the trick for you:

=SUM(COUNTIFS(C:C, {"Gus","Mike","Jess"}, B:B, "Greendot", A:A, {"Solved";"Closed"}))

99. Gina Dugger says:

Create a formula that displays the coupon amount for each customer based on department. Remember! The standards of professionalism require that you DO NOT include numbers in formulas if the numbers might change in the future. These coupons will change in the future.

Electronics—\$25 coupon.
Toys—\$20 coupon.
Sports—\$15 coupon.
Shoes—\$10 coupon.
Every other department—\$5 coupon.

• Hello!
I’m sorry but your task is not entirely clear to me. Could you please describe it in more detail? What result do you want to get? Give an example of the source data and the expected result.
Thank you!

100. George says:

ok, so im trying to figure out how to add 2nd variable onto my formula to count them both. but i cant get anything to work.

=COUNTIFS(DUE!A:A,"DLA",DUE!C:C,"250",DUE!N:N,"V")

now this currently works, but i also want to add Y that is also in the same column as "V"

any help would be greatly appreciated

• Hello!
If I understand your task correctly, the following formula should work for you:

=COUNTIFS(DUE!A:A,"DLA",DUE!C:C,"250",DUE!N:N,"V")+COUNTIFS(DUE!A:A,"DLA",DUE!C:C,"250",DUE!N:N,"Y")

I advise you to pay attention to this paragraph above: Count cells with multiple criteria (OR logic)