How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.

Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.

The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.

Excel COUNTIFS function - syntax and usage

The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.


The syntax of the COUNTIFS function is as follows:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
  • criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
  • criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
  • [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.

In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.

The syntax of the Excel COUNTIFS function

Excel COUNTIFS - things to remember!

  1. You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
  2. Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
  3. Both contiguous and non-contiguous ranges are allowed.
  4. If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
  5. You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.

How to use COUNTIFS and COUNTIF with multiple criteria in Excel

Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.

How to count cells with multiple criteria (AND logic)

This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.

Formula 1. COUNTIFS formula with multiple criteria

Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).

The task can be accomplished by using this formula:

=COUNTIFS(B2:B7,">0", C2:C7,"=0")

And the count is 2 ("Cherries" and "Lemons"):

Counting cells with multiple criteria based on AND logic

Formula 2. COUNTIFS formula with the same criteria

When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

For example, here's the right formula to count items that have 0 both in column B and column C:

=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")

This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.

COUNTIFS formula with identical criteria

Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).

How to count cells with multiple criteria (OR logic)

As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.

But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.

Formula 1. Add up two or more COUNTIF or COUNITFS formulas

In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:

=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending")

Counting cells that meet any of the specified criteria

In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending")

Another formula to count cells with multiple criteria and OR logic

Formula 2. SUM COUNTIFS with an array constant

In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:


In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:

=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))

A more compact formula to count cells with multiple criteria and OR logic

In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:

=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))

Counting cells with multiple criteria_range / criteria pairs and OR logic

You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.

How to count numbers between 2 specified numbers

By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.

Formula 1. COUNTIFS to count cells between two numbers

To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:

=COUNTIFS(C2:C10,">5", C2:C10,"<10")

A COUNTIFS formula to count numbers between X and Y

To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:

=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")

Formula 2. COUNTIF formulas to count numbers between X and Y

The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.

  • =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
  • =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.

How to use cell references in COUNTIFS formulas

When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.

In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")

Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:

=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)

Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.

Using cell references in COUNTIFS formulas

For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.

How to use COUNTIFS with wildcard characters

In Excel COUNTIFS formulas, you can use the following wildcard characters:

  • Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
  • Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.

Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.

Here is the formula that works a treat:


Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""

The COUNTIFS formula to count entries containing any text in one column and non-blank cells in another column.

COUNTIFS and COUNTIF with multiple criteria for dates

The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.

Example 1. Count dates in a specific date range

To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.

For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:

=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")

=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")

The COUNTIF formula with 2 conditions to count dates in a specific date range

Example 2. Count dates with multiple conditions

In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:

=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")

The COUNTIF formula to count dates with multiple conditions

Example 3. Count dates with multiple conditions based on the current date

You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.

For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.

=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())

The COUNTIF formula to count dates with multiple conditions based on the current date

This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:

=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())

This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!

1,266 responses to "How to use Excel COUNTIFS and COUNTIF with multiple criteria"

  1. JVal says:

    Good Afternoon,
    I have created a checklist in Excel with checkboxes under each heading (3 headings) with the option of TRUE,FALSE or #N/A (as some of the items may not be applicable). I have assigned a cell to each check box. I am trying to capture the completion rate of the items required in my checklist (both when required and/or applicable information has been received). I have used COUNTIF to capture the TRUE data in each subheading, but I cant seem to figure out a formula to capture the required data and additional data when applicable to score as available points and actual points. Any ideas?

  2. Roberto Avila says:

    I am searching on how to count cells based on specific text within a date range.

    E.G. I have a column with codes: UA, RO, etc. I have another column with the date the the code was created.

    I need to count the number of cells with UA from 09-01-2018 and 09-30-2018.

    I find the syntax for counting a cell with the text "code" and how to "sum" numeric values in a date range. I just don't seem to be able to find the syntax that combines both counting cells for specific text within a date range.

    Anybody know how?


    how i will calculate the total number of attendance,like Absent and Present in a month? my excel work sheet is given below:-


    SE Name Remarks
    Mad A
    Dad P
    Chan A

    SE Name Remarks
    Mad P
    Dad A
    Chan P

    SE Name Remarks
    Mad P
    Dad P
    Chan P me...


  4. Doug says:

    You can count multiple criteria by using the COUNTIFS function.
    In your case where the first column is in A67:A81 and the attendance is in B67:B81 put "Mad" in C69, "Dad" in C70 and "Chad" in C71. Then in D69 enter =COUNTIFS(A67:A81,C69,B67:B81,"P")and in D70 enter =COUNTIFS(A67:A81,C70,B67:B81,"P")and in D71 enter =COUNTIFS(A67:A81,C71,B67:B81,"P").
    You'll have the attendance for the Nov range next to each name.

  5. Mandy says:

    I am trying to figure out a formula that if P2 is =1000 add 120 days to the date in M2. I cannot seem to get it to return a correct answer. Any help is greatly appreciated.

    • Mandy says:

      I should clarify that cell M2 is formatted as a date.

      I'm sure my formula is no where close to where it needs to be.

  6. Mohammed Ali says:


    Please help me with the table. I would like to change the data when I change the Month. It should change only the data from the table. Month is in dropdown list.

    October ACC AOP ASC
    DS 98.91% 93.33% 93.18%
    KD 100.00% 75.50% 88%
    HP 86.91% 89.13% 88%


  7. John Nelson says:

    In each row (twenty schools) I have two columns (B, C) of attendees (student, non-nonstudent). How would I count whether a school is represented by either a student or a non-student (i.e., count if b=>0 or if c=>0)?

    I tried =countifs (B3:B22,">0", C3:C22,">0") and tried =countifs (B3:B22,">0") + countifs (C3:C22,">0"). Neither of these worked.

  8. Jaisankar says:

    Dear friends, help to simply my work in excel. I have daily stocks data in A1:A100 for day 1 and B1:B100 for day 2. Now i want to compare B column with A and result to display in C as how many times increased or decreased. i.e 2X times increased, 5X times decreased like.

    Is there anyway to setup formula for my requirements...

  9. Tghanem says:

    I have huge excel where the data duplicated. The frame of the table has:
    1- Student name "Duplicated"
    2- Class "Duplicated"
    3- Subject "Duplicated"
    4- Exam as Pass,Fail.Pending. "Duplicated"
    5- Date "Duplicated"
    6- Record of data entry is IDENTICAL.
    The project's owner wants to know the percentage of the student pass the exam(per class & subject) in a table where the row is the class and the column is subject. The issue here as the student had repeated the exam different times in both different classes and subjects. The owner is accepting to have one exam result within a three month period if the student repeated the same exam in the same class and for same subject.
    I used countifs but its really exhausting exercise for huge data. Is there any other solution ?!!

  10. Tghanem says:

    The project's owner wants to know the percentage of the student pass the exam(per class & subject) in a table where the row is the class and the column is subject. The issue here as the student had repeated the exam different times in both different classes and subjects. The owner is accepting to have one exam result within a three month period if the student repeated the same exam in the same class and for same subject.
    I used countifs but its really exhausting exercise for huge data. Is there any other solution ?!!

  11. maqbul says:

    good evening
    kindly help me out

    i have a excel table included with departments and dates

    i have 4 types of departments and dates from jan to dec
    i need to combine the BELOW GIVEN BOTH forumla IN ONE like example given below

    =COUNTIFS(A2:A7,"Logistics Department")
    other for formula is

    =COUNTIFS(B2:B7, "="01/01/2018)


  12. Gary says:

    looking for some advice, I'm trying to count different values in excel or sheets.

    example: counting sick days for employees.

    Full sick day being 1
    half sick day being 0.5

    SICK = 1
    SICK/ = 0.5 (this means the first half of the day was sick)
    /SICK = 0.5 (this means the second half of the day was sick)

    How can I build something that recognizes SICK SICK/ and /SICK and also adds up the different values of each. Thanks in advance.

  13. robin says:

    I am trying to create a formula where I am counting only answers that are NA or Pass. I am able to successfully create the formula if i am just counting Pass, but not both. I am not using a range. The formula that works for just pass is: =SUM((COUNTIF(INDIRECT({"B10","B13","B17","B18"}),"Pass")*D10),"0")

    How do I also make it add NA?

  14. Aufa Fadhli says:


    Kindly help me, I have some criteria to be defined from below table:
    Master Try 1 Try 2
    G G R
    G G R
    G G G
    R R R
    R G G

    From above you see G (good) and R (reject). What I what to count is correctly decision and falsely decision referring to master. The table will like below:
    G R G R

    Please advise for the formula,

    Thanks in advance

  15. shazza says:

    Hi ,

    Kindly please help ,
    I wanted to countif there is "3" and there is differences in Row 1 , than it will count , I should have the answer of 2
    ( Under Apple and pear there is "3" )
    How should I compute the formula .
    P/S : I want to count Row B "3" if there is Unique data in Row A.

    Apple Orange Pear Apple Apple Orange
    3 3 3

  16. Mohan says:

    I have a question with Countifs..

    Can i have the criteria rage more than 1 column ?

    eg: I have 3 columns which has "Critical, High & Medium" and one column with countries (India , Pakistan).

    Now i need to know how many critical in India.

  17. debasish roy says:

    how do we split during COUNT when A1=bc
    we want b1 shows 1 for A1 =bc & c1 shows 1 for A1=bc

  18. Eyale says:

    Hi there,

    Am I able to use the ABS function on this formula somehow?


    I tried the following but it is not working:


    Is there something I am missing here? Tried all sorts of strategies around it and I am not able to do it. Please help.

  19. Raffy says:

    Hi, Can you help me with this?

    I want to get the numbers of "banned" items on a specific date? if my list is included with deleted items.

  20. Cora Blew says:

    I cant figure out my error =COUNTIFS(G2:G75,"PAC", Q2:QR75,"Pending", COUNT L2:L75,"Case Manager")

  21. Jason says:

    When I use Countif, I highlight the range which enters correctly (C2:C295, but when I click the first cell that I want to count for the criteria it just enters "Extract" in the field and doesn't work. I've done this before and always have issues but eventually figure it out. Why doesn't it just read the value when I click the cell? Why does it say Extract and then not count how many times the value appears in the range????

    • Jason says:

      I copied the criteria column and pasted as values into another column since apparently excel can't see the values as they are so now not getting extract when I select the criteria. However, when I hit enter - the cell just displays the formula rather than the results!!! So my cell says =COUNTIF(C2:C295,E2) instead of "4" or whatever the count would be. wth am I doing wrong??????????????O

  22. VISHAL says:


  23. VISHAL says:

    AMC End Date
    How to put conditional format for above date before 30 day's it should reflect in red color means it's come for due.
    Kindy help with countif conditional formulas

  24. Asad says:

    Is there any way to count non zero cells when cells to be checked are not in a series. For example, I want to count non zero cells from these 5 cells A1, B23, C21, A11,D13

  25. tammy says:

    I are in need of some help. I know a little bit of excel but not what my boss needs. Column C has the dates that items will be shipped, column d has if the item will be lined, column e has if the item will be blasted, and column f has if the item will be painted. She is wanting me to have a formula calculate the items for each column on a certain date, if that makes sense. For example: On day 04/12/2019, we want to know how many items will be shipped that were lined, blasted or painted separately. for each cell, there is the dollar amount.

  26. Christina says:

    I was wondering if you could help me please - I need to create a formula that counts the number of times there is an overdue date in column I, where the corresponding cell in column J is blank.
    A date is entered into column H (date appointed), there is a formula to auto-fill column I (date due) which is =IF(ISBLANK(H6), " ", EDATE(H6,6))
    There is also conditional formatting on column I which turns the date red if it meets this criteria. =AND($I6<TODAY(), $J6="")
    An entry into column J (date reviewed) results in the conditional formatting being removed, so that it returns to black.
    I need to create a formula to count the number of dates in column I which are older than today but only if the corresponding cell in column J is blank.
    I have tried =COUNTIFS(I6:I260,"<TODAY()",J6:J260,""&"""") but suspect it is counting the auto-fill formula in column I. Please help!!!!

  27. tami says:

    I have a column for genders and one for diferent races
    I need to use excel to calculate number of males and also females for each race separating the males and females

  28. A says:

    In your Product, Amount, Status data range, how would you find the Number of Fruits Canceled?

    So in this example, the goal would be to get a unique count of Product that was Canceled. Bananas and Apples show up twice, but the result would only return the unique instances of Canceled for each. Thank you!

  29. Dion says:

    I need a formula that finds the words "Email Sales" in column A:A and adds the amounts that correspond from column B:B. In the below example, my result should be $32,000

    Email Sales $15,000
    Email Sales $2,200
    Ads $3,000
    Ads $5,000
    Email Sales $2,800
    Ads $8,000
    Email Sales $12,000

  30. cph says:

    I have a requirement which involves countif. I have a sequence of Tif files
    0557_0001 - sequence 2
    0557_0003 - Sequence 4
    0557_0007 - Sequence 3
    The file no 0557_0001 has 2 pages which is refereed as sequence ie is Sequence 2.
    When we add : file no 0557_0001 + 2 pages gives 0557_0003
    I have used =COUNTIFS(B:B,B1) to get the sequence.I need to include the addition part and populate which does not tally the sequence.
    Example: When we add : file no 0557_0001 + 2 pages gives 0557_0003 but if i have the next file as 0557_0004 , it should populate the difference as -1.

  31. ARPIT GUPTA says:

    I need to know which formula is put in condtion :-
    if someone do 12 hrs duty in a day but we take 8hr per day & 4 hrs as an ot(over time) payment should be make by diff rates of 8hr & 4rs ot.

  32. JASON UCHE says:

    I have created four sheets in Excel to record monthly attendance in church. The first sheet records the Guest that are attending for the first time(first time guest list), the second sheet Records guests that attended for the second time (i.e same guest attending again). The third sheet is for analysis where I plan to display the number of total First time guests showing how many are male and female). My problem is I have done the total guest per month it works well, but i am not able to extract the number of Male and female from the (first time guest list). Sheet1(Month, Name, Gender,FirstTime) Sheet2(Month, Name, Gender,SecondTime), Sheet3(Month, Total, MaleTotal, FemaaleTotal)

  33. Effie says:

    Hi all,

    Could any please help on the below?
    I want to count the number of cells using 2 different criteria
    1. Countif date is greater than date, eg =countif(A1:A10,">"&B1)
    2. Countif cell is blank, otherwise give ''text''
    I know I need to use the formula ''Countifs'', however when I try to put them together it shows the message Value, clearly I'm doing something wrong!

  34. Dennis Odhiambo says:

    Come up with dummy data for the following: Quiz-I and Quiz-II, Assign-I and Assign-II as
    well as capturing data for CAT. The total for all these components should add up to 40%
    (Course Work), Exam weight is 60% (but given out of 90) and Grand total is 100%. Use
    appropriate functions for analyses of these results. Grade the students as follows:
    Marks Grade Accreditation:
    72% and Above A DISTINCTION
    65 – 71 B UPPER CREDIT
    55 – 64 C LOWER CREDIT
    45 – 54 D PASS
    44 and Below F FAIL
    All the Quizzes were given out of 45, Assigns were given out of 60 and the CAT was given
    out of 55. The relative weight for the two Quizzes is 6% each; 8% each Assign and 12% for
    the CAT. Grade the Students using the IF function. Use the COUNTIF or LOOKUP function
    to compute grade summary for the test. Format the sheet (The data should have at least forty
    (30) entries). Print a copy with formulas displayed and another copy with actual data.

  35. Derok says:


    I want the formula to count with 2 conditions - first it should filter column for a particular text and then it must filter another column in a particular date range.

    I am using the below formula:
    =COUNTIFS((Sheet 1!B:B,"ICT_W*"), COUNTIFS(Sheet 1!C:C,">=12/31/2017")-COUNTIF(Sheet 1!C:C, ">1/1/2017"))

    This is not working, please guide.

    Thanks & Regards,

  36. SherryBfine says:

    For the above . . . Formula 1. Add up two or more COUNTIF or COUNITFS formulas - Am using the same data on the screen, but get 7 . . . not 6 as shown in the screen-print?

    • Hi!
      7 is the correct answer. In my table, there was a trailing space in one of the cells, because of which that cell was not counted. After removing the extra space, I also got 7. Thank you for pointing that out, good catch!

    • Derok says:

      I used below formula:
      =COUNTIFS(Tickets!B:B,"ICT_W*")+(COUNTIFS(Tickets!C:C,">=12/31/2017")-COUNTIF(Tickets!C:C, ">1/1/2017"))
      But the result is wrong.
      Column C is date column and it varies from 01st Jan 2017 till date. I will be using the above formula to count cells which contains value ICT_W* in column B for each year separately.
      Please help.

  37. Joanna says:

    I would appreciate your help on the above table range(A1:A31). Need to count P, W W that is between P and P cells and between P and L cells but not between L and L cells. the first one is straightforward =countifs(A1:A38,"P")+countifs....what criteria should I use to count the two cells that are between P and P and P and L butNOT between L and L

  38. Tony says:

    How can I count a row of two columns only when a text in type in either cell. Also, how to I exclude a cell to that formula. Thank you for your help.

    A. B.
    1. Text l Text -don’t want to count
    2. Text l -want to count
    3. l Text -want to count
    4. l -don’t want to count
    5. Text l cell not used - want to exclude

  39. Tony says:

    Sorry see if this example is better explained

    1. Cell with text / Cell with text - don’t want to count
    2. Cell with text. / Cell empty. - want to count
    3. Cell empty. / Cell with text - want to count
    4. Cell with text / Cell not use. - want to exclude

  40. PISAY says:

    The article is interesting. Additionally, how for example count the status e.g. "approved" or "not approved" within a particular date range.Thank you.

  41. PISAY says:

    I use this formula and its working to count containing the particular date range,
    =COUNTIFS('DS LOG (05)'!G9:G128, ">=" & "1-apr-19",'DS LOG (05)'!G9:G128,"<="&"30-apr-19")
    but now I need the count of the status only within the particular date range.
    I really need help for this. Thanks.

  42. aizat says:

    Can someone help me with this formula. =IF(COUNTIFS($D:D,$M:M),"PRESENT","NOT FOUND") but if no value entered in M:M nothing will show in column O:O. Currently if there's no value in M:M the value in column O:O is "NOT FOUND" I want the "NOT FOUND" will only appear only if there's value in M:M. Thank you very very very much..

  43. KIM says:

    Using 1 column I want a count of the number of cells that have either an X or a number that is not equal to zero.

  44. Gaye says:

    I have a list of employees, with dates they started and dates the ended the job. I need to know the count of employees, for each quarter, for the last 2 years. How would I get this?

  45. Rohan says:

    Really! The solution on excel Countifs just clicked instantly. Thanks a ton!

  46. Carlo Caiati says:

    How can I simplify the following?
    I have 8 spreadsheets and I would like the number of times a value falls into the range above. I have to repeat this for two other ranges. The above method works but is very long.


    • satya says:

      Three subjects marks is their in excel sheet but 40% below marks is coming subject name come to result
      How to get the result.

  47. Aung Naing Thu says:

    How to count series in a row?
    ans: 3
    (1,2,3),(5,6),(20,21) there are three series.

  48. Ashfaque Ansari says:

    Dear Concern,
    I would like to know how to use countif formula in Profession tax
    If Male count no of 200 & 175
    if female count no of 200 & 175

  49. Jenn says:

    Hi Everyone-Hoping someone can help me figure out a formula to do the following task.
    I have staff names in column B, Client name in column C, Hours worked in column G, Category or account they charged their time to in column H. I am trying to figure out how many hours each person works on a client but they may charge different accounts so there are multiple entries per client by a staff person. then the goal is to know how many times a person works say 30 hours or more on clients. Any help would be appreciated, thanks.

  50. Deepak says:

    Hello All,
    I came across a situation like , i have imported a querry from TFS. B & C are my column name where c value is depends on a value. Here i need to check how many C items are depends on B. I am not sure how to tackle this in Excel
    B C
    x -
    A -
    BR/ Deepak S

  51. Deepak says:

    Hello All,
    I came across a situation like , i have imported a querry from TFS. B & C are my column
    There are some values in column C which is the subset of Column B.
    Exmaple Column B say Items , C will have values of Vegetable , Fruits and some more.
    Column B again have Drinks, C will have values of Wine, Fruitdrink, Soda...
    Here i need to check count many C items are depends on B. I am not sure how to tackle this in Excel.
    BR/ Deepak S

  52. Lizy says:

    como usar =SUM(COUNTIFS(Versión_producto,version,country,C5))
    donde> Versión_producto, version y country son Define Name, indicadores de in rango en otra hoja, es que no me esta sumando la data complete.

    su ayuda por favor.

  53. Kalukhe Ganesh Abaso says:

    Sir how to countifs formula use in excel
    Countifs for smaller than 25 in one cell and greater than today another cell Pl give me formula

  54. Hithesh says:

    Press Open
    Press Open
    Press Open
    Press Open
    Press Open
    Press Open
    Press Open

    Press Open
    Press Open
    Press Open
    Press Open

    I want to count the number of Press open before the blank space and number of Press open after the blank space. So basically I need a formula that calculates the number of times Press open is repeated every time ore the blank space in the entire column

  55. Del Johnston says:

    Need some help, I need to count the number of cells that has a certain word in it based on the date in another cell (the date is formatted 1/4/2019)
    So i have a column with Direct, Strategic, Master (called it Column D)
    I have different dates in the month in Column H
    I wanted to count the number of times Direct shows up for the month of January.

  56. Austin says:

    How do I search a date range with countifs, but exclude the year? For example; " >=01 January" to another day and month...

  57. Arun says:

    12 13 14 A B D H D E 15 15 17 16 19 20

    Here some problem to count only alphabet. I means I need to count only alphabet in as per above data so please help.

  58. A.Amiri says:

    Hi everyone,
    How can I use a multi function formula to extract from the cell what I need.
    For example; in one cell I might have any kind of fruits or vegetables, I want to create a formula to show me this cell if contains fruits then it should read as a fruit or if it contains vegetables than it should show me vegetable.
    Colum A1 I might have fruits such as Apple, Orange, Melon or it could be only vegetable such as Cabbage, Carrots or Broccoli; in B1 I want to show me if it Veg or fruit.
    Can someone help me.

  59. jyothi says:

    How to find the count of given numbers whose lenght should be equal to 3 in excel?pls help

  60. Victor says:

    Hi, any idea how to count 2 criterias (bay4; under 14:00) from the following 2 ranges:
    Bay2 12:12
    Bay3 14:37
    Bay4 13:33
    Bay2 12:58
    Bay4 16:11
    Bay4 15:29
    Bay4 14:41

  61. Stuart Gillies says:

    I have a sheet with 4 columns being used which are (A)Job Number, (B)Name, (C)Day, (D)Time
    I have used =COUNTIFS($A$2:$A$149,">1",$B$2:$B$149,"Gary",$C$2:$C$149,"Day 1",$D$2:$D$149,"0600 to 0700")
    I need to count the job number once only as there can be duplicates entered by different names, days or time. How do I use this formula but only count the duplicate job number once.

  62. Eddy says:

    Hi, this formula counts all apples that falls between two dates. How can I change the formula so that the apples that occurs on weekends between these two dates doesn’t get counted. thanks

    Column A has names of fruits
    Column B has dates
    D1 is cell with date
    D2 is cell with date

  63. Prashant says:

    I have a excel sheet for feedback Report and I want to count each faculty feedback with specific alphabet for count separate like:
    Faculty 1 A= 50
    B= 35
    C= 15
    D= 7
    E= 8
    Faculty 2 A= 35
    B= 40
    C= 14
    D= 25
    E= 10
    Same as per above :
    Condition 1: all data calculate in 1 sheet

  64. GANESH says:

    in col A are student name, col B are Marks, How to around 1000 students are there. I want to find how many students having marks above 500 and how many are below 500. plz help

  65. Excel says:

    How to solve
    F2<150 *3.5 otherwise *6.5
    Note :- * = Multiply
    Reply please send my Email

    Thank you

  66. Joe says:

    I'm trying to figure out if two dates in two separate columns are less than today, then they are considered backlogged; however, if a patient was seen on one date for something, then they are not backlogged on the other? How would i figure this out?

  67. Ekhtiar Shohan says:

    I want to count different 17 digit number. Example:
    1. 55554440100000000
    2. 55554440299999999
    3. 55554440178999990
    4. 55554440220000001
    5. 55554440123456789
    Result: 5555444010000000 to 55554440199999999=3 and
    55554440200000000 to 55554440299999999=2
    Please help me to solve this problem.

  68. Bill says:

    I am trying to calculate students who take only online classes from my data set. I don't want to include students who may take a mix of classes such as online and face to face, or online and hybrid class.Any thoughts how to do this.

  69. May Day says:

    I neeed help gettin this formular to work. I want to subtract cell values return different value if particular cell is blank and no value if both are blank.

  70. Anand says:


    I need some formula to get the below result. Looking formula to get the unique list with conditions & count based on condition.

    A B C
    Engine Body Status
    Done Painting WIP
    Done Done Wash
    Done Painting WIP
    Done Done
    Done Denting WIP
    Done Done
    Done Body Work

    Done Body Work
    Done Done
    Done Body Work

    Expected Result
    F G
    Yet to GO Job Count
    Painting Wip 2
    Denting WIP 1
    Body Work 3

    Thanks in advance...

  71. Trilok says:

    Date Person Unit Summary
    19 June 2019 Rakesh 32 19-Jun-19 20-Jun-19
    19 June 2019 Rakesh 65 Person U.Count T.Unit U.Count t.Unit
    19 June 2019 Kranti 15 Kamlesh
    19 June 2019 Kranti 25 Kranti
    19 June 2019 Kamlesh 35 Pradeep
    19 June 2019 Kamlesh 48 Rahul
    19 June 2019 Rahul 38 Rakesh
    19 June 2019 Rahul 65 Sagar
    19 June 2019 Sagar 25
    19 June 2019 Sagar 44
    19 June 2019 Pradeep 52
    19 June 2019 Pradeep 35
    20 June 2019 Rakesh 12
    20 June 2019 Rakesh 24
    20 June 2019 Kranti 12
    20 June 2019 Kranti 24
    20 June 2019 Kamlesh 42
    20 June 2019 Kamlesh 35
    20 June 2019 Rahul 48
    20 June 2019 Rahul 38
    20 June 2019 Sagar 65
    20 June 2019 Sagar 25
    20 June 2019 Pradeep 12
    20 June 2019 Pradeep 24
    How this data is create accoding to date person bill count and sum of units

  72. Dave says:

    Thank you so much for your tutorials, it's really very much useful in work life.

  73. Eric says:

    Please help – I have a working formula that’s counting three specific criteria from a report (see formula below). I have hundreds of different specific criteria combos that I’ll be counting and would like to avoid having to type all the different criteria combos directly into each formula.

    How can I use cell references instead of typing them? I tried several different things, but unable to get it to work.

    Company1 – Names will be in a fixed cell on the results page – D1
    Department1 – Names will be in a fixed cell on the results page – E1
    Account Type1 – The results page is by account type and all the account types are in the column – A3, A4, A5 (type one is A3)

    =COUNTIFS('Report'!$C:$C,"=Company1",'Report'!$K:$K,"=Department1",Report'!$J:$J,"=Account Type1")

  74. ANEESH says:

    how i can count multiple criteria in a single range based on other two conditions using countifs??

  75. sandeep kelkar says:

    I have this query to be sloved i have two or more lines in single row in excel how can i split the same in two different rows below are in single row now i want to split them

    1 Unit Fodder Grass Bijankur-BB2 50 gm Rs. 335 1 Unit Humic Acid Roota 500 gm Rs. 430
    11 Unit Drumstick PKM 1 50 gm Rs. 2401 Unit Fodder Grass Bijankur-BB2 50 gm Rs. 335

  76. EB says:

    I need help with a spreadsheet on google sheets
    I am trying to write a formula. I have a large spreadsheet with a range of dates and tasks that employees have completed that day. All of these dates are at random and the employees enter their name once something has been completed by them.
    I need to write a formula that will search for example the name *aaron* on date 16/09/2019 and count the amount of times *aaron*has been entered and show for example 7.
    Can anyone help ?

  77. Josh says:

    I have an excel summary table that is referencing other table to return a yes or no response. The summary table is 10 contiguous cells in a row that I want to get an average of yes' (out of ten). I tried doing countifs, but now I am not sure if this would be the best function to use.
    ex: C8:L8 have a non numerical result referenced to return "yes" or "no". in M8 I want to display the average number of yes' not just the count.
    any help is greatly appreciated. thank you

  78. Olivier DANHOFFRE says:

    Thank you for this formulas. Do you know if it is possible to combine 2 arrays of OR conditions, with a AND between ? It seems impossible
    For example something like
    =SUM(COUNTIFS($A$2:$A$11,{"apples","Bananas"},$C$2:$C$11,{"cancelled","pending","in transit"}))
    doesn't work

  79. aamirsohail says:

    appreciated it really help me and done my job

  80. soheb says:

    Im facing a problem. I have automated a sheet and there I have used countifs. However, eg. I have given a cell range i.e I:I and further condition. But when i checked the data for the next month the column changed from I to B and it keeps changing constantly. Can i Have a "&" condition before count if function. E.g if 1:1 contains text "status" then countif the column.

    Thanks in advance,

  81. Matt says:

    Is there a way to count matching text between two cells?
    A1= red, green, blue, purple
    A2= red, blue
    Matching count= 2

  82. matt says:

    I'm trying to count a range of cells in a single column such that I am only counting when "200*" appears in an odd row. My formula consistently returns zero and I'm not sure how/where I've gone wrong:
    =COUNTIFS(E5:E22, MOD(ROW(),2) = 0,E5:E22, "200*")

  83. Imran Masud says:

    Svetlana!! thank you so much.

  84. Dawn says:

    Please help. I have to figure out how many visits each specific patient had per year. So I have a column labeled service dates ranging from 1/1/2017 to 9/30/2019 and then I have a patient name column.
    I need to know based of each patient how many visits were in 2017, 2018 and 2019

  85. Laura says:

    I wonder if anyone could help me.
    I want to create a formula which creates an =SUM based on the values of specific cells where a preceding cell contains a specific value.
    For example, I only want the value of D8 counting if D7 contains 1a.
    I'm unsure if there is a COUNTIF formula which would assist with this or if it is an impossibility?
    Thank you in advance.

  86. Gabriel says:


    111 APPLE
    111 APPLE
    111 APPLE
    111 APPLE
    112 APPLE
    112 ORANGE
    112 GRAPE
    113 GRAPE
    113 ORANGE
    114 APPLE
    114 APPLE
    114 APPLE
    115 APPLE
    115 APPLE
    116 APPLE
    117 ORANGE
    117 APPLE

  87. richard says:

    Looking for a formula to do each separate entry below

    count of odd numbers below 29 inclusive in row
    count of even numbers below 30 inclusive in row
    count of odd numbers above 31 inclusive in row
    count of even numbers above 32 inclusive in row

  88. Eric says:

    I have refernce names Units, Version and mode defined on my spreadsheet.
    and I wnat to run countifs to get two peices of information the count of how many version 100's per unit
    then a count of legacy's per unit for two different charts. suning the same spreadsheet
    I have useed a countifs statement in my spreadsheet to get a count of (units,"*",version,100) good output
    (units,"A",version,100) good output
    (units,"B",version,100) good output
    (units,"C",version,100) good output
    I tried to use another countifs in my spreadsheet to get (units,"*",mode,"Legacy")
    (units,"*",mode,"Legacy") outputs !value
    (units,"A",mode,"Legacy") outputs !value
    (units,"B",mode,"Legacy") outputs !value
    (units,"C",mode,"Legacy") outputs !value
    But i keep getting !Value for the second set of Countifs.
    is there a limit on the cirtera and howm any CountIfs per workbook?

  89. Steve says:

    Good Morning everyone,
    I wonder if someone can help. I am trying to count a word within the next 90 days.
    Two tabs, one is called Reporting, where the info is being pulled, the 2nd tab is where the formula will go.
    At the moment, I have a formula of
    =countifs(reporting!$B:$B,"*Business Fulfilment Leeds*",Reporting!$F:$F,"<"&TODAY()+90)
    Although it does seem to count, I know its not producing the correct figures.
    would it be easier if I put in todays date in one cell?
    So, Coloumn B is where Business FL is located and in column F is future dates.
    Any help would be greatly appreciated.

  90. HAREESH says:

    sir, i need an equation for select and copy the last active column from group of column in excel to another column.

  91. Balaji .R says:

    Try this....
    =SUM(COUNTIFS('Dept'!$H:$H,">0",'Dept'!$E:$E,B169,'Dept'!$D:$D,{"Day Care","Inpatient"}))

  92. Rebecca says:

    I need to count number of returning users. I have one column for names and one column for dates. I wanna count if user x visited the site more than 1 time on different dates. Is there a formula for this?

  93. Sajid Kham says:

    Dear Sir,
    i am facing problem from couple of days
    my problem.... how to set duplication formula on numbering column such as i don't want that someone entry the same number in the same column incase anyone try to enter the same number so the excel warning to them

    i am waiting for your kind response ...Thanks

  94. munim says:

    Hi There
    i got 3 number in one cell which mean that i'm using Alt + Enter to add the number. My question is how do i sum the total of that 3 number in empty?

  95. Gary says:

    I have a COUNTIFS formula to calculate the number of concurrent license usages (in this months data)like this =COUNTIFS(F$2:F$2468,"="&F2). In another column (N) I have the application name that used the license. If I sort my sheet on the application then the start time Col F could I expand the formula to count the concurrent usage for each application (I might have 10 different applications and the usage might vary in a particular month from 1 row to 1000 (or more).
    Thanks in hope.

  96. Grant says:

    I am looking for some help with developing a formula. I coordinate a group of volunteers doing once a week service. I keep a schedule of 3 columns, date, the men working, and the ladies working. The schedule is multiple years long. The facility we work in has laid down a new rule that you have to come in at least twice in the past year to be considered current on your status. I have been trying to develop a formula that will reference the schedule sheet and tell me if each volunteer is current on their status, based first on the date (based on today), and next based on if they have met the required two times of working within that year. Can you help? I have tried vlookup, countifs, countif, as well as a long combination of ifs, ands, and other things, all of this to no avail.

  97. Sharmila Begum says:

    I have doubt which formula to apply to find the difference in clumn two with the repeated seqence, as below, A1 781
    A1 781
    A1 781
    A1 781
    A1 800
    A1 800
    A1 801
    A1 802
    A2 410
    A2 410
    A2 410
    A2 410
    A3 500
    A3 500
    A3 501
    A3 510
    A3 510
    A3 511
    A3 511

    Need to find the formula which highlight high difference 2nd column as
    A1 781
    A1 800

    A3 501
    A3 510

    Please help

  98. KESHAV says:

    X 9
    X 23
    Y 13
    Y 7
    X 29
    X 19

    1. LESS 10
    2. BETWEEN 11-15
    3. BETWEEN 16-20
    4. BETWEEN 21-25
    AND ABOVE 25.


  99. raziii says:

    Check In Check Out Guest Name Room Category Room Booked
    02-Dec-19 03-Dec-19 A Deluxe 3
    02-Dec-19 05-Dec-19 B Super Deluxe 1
    06-Dec-19 08-Dec-19 C Deluxe 1
    06-Dec-19 07-Dec-19 D Super Deluxe 2
    i want to know how many "deluxe" booked on 2dec,3dec... as so on? and same for other room category.

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