How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.

Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.

The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.

Excel COUNTIFS function - syntax and usage

The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.


The syntax of the COUNTIFS function is as follows:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
  • criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
  • criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
  • [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.

In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.

The syntax of the Excel COUNTIFS function

Excel COUNTIFS - things to remember!

  1. You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
  2. Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
  3. Both contiguous and non-contiguous ranges are allowed.
  4. If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
  5. You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.

How to use COUNTIFS and COUNTIF with multiple criteria in Excel

Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.

How to count cells with multiple criteria (AND logic)

This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.

Formula 1. COUNTIFS formula with multiple criteria

Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).

The task can be accomplished by using this formula:

=COUNTIFS(B2:B7,">0", C2:C7,"=0")

And the count is 2 ("Cherries" and "Lemons"):

Counting cells with multiple criteria based on AND logic

Formula 2. COUNTIFS formula with the same criteria

When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

For example, here's the right formula to count items that have 0 both in column B and column C:

=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")

This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.

COUNTIFS formula with identical criteria

Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).

How to count cells with multiple criteria (OR logic)

As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.

But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.

Formula 1. Add up two or more COUNTIF or COUNITFS formulas

In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:

=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending")

Counting cells that meet any of the specified criteria

In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending")

Another formula to count cells with multiple criteria and OR logic

Formula 2. SUM COUNTIFS with an array constant

In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:


In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:

=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))

A more compact formula to count cells with multiple criteria and OR logic

In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:

=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))

Counting cells with multiple criteria_range / criteria pairs and OR logic

You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.

How to count numbers between 2 specified numbers

By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.

Formula 1. COUNTIFS to count cells between two numbers

To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:

=COUNTIFS(C2:C10,">5", C2:C10,"<10")

A COUNTIFS formula to count numbers between X and Y

To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:

=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")

Formula 2. COUNTIF formulas to count numbers between X and Y

The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.

  • =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
  • =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.

How to use cell references in COUNTIFS formulas

When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.

In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")

Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:

=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)

Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.

Using cell references in COUNTIFS formulas

For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.

How to use COUNTIFS with wildcard characters

In Excel COUNTIFS formulas, you can use the following wildcard characters:

  • Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
  • Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.

Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.

Here is the formula that works a treat:


Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""

The COUNTIFS formula to count entries containing any text in one column and non-blank cells in another column.

COUNTIFS and COUNTIF with multiple criteria for dates

The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.

Example 1. Count dates in a specific date range

To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.

For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:

=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")

=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")

The COUNTIF formula with 2 conditions to count dates in a specific date range

Example 2. Count dates with multiple conditions

In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:

=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")

The COUNTIF formula to count dates with multiple conditions

Example 3. Count dates with multiple conditions based on the current date

You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.

For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.

=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())

The COUNTIF formula to count dates with multiple conditions based on the current date

This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:

=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())

This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!

1,305 responses to "How to use Excel COUNTIFS and COUNTIF with multiple criteria"

  1. Vanshraj says:

    I want to use countif with two ranges of row
    condition 1 = font colour red in first
    condition 2 = match the content "H" in cell of another row

    If the above two condition matches then count.

  2. Justine Justo says:

    Hi! I can't seem to get the right answer in using the countif function with two criteria.

    I wanted to get the number of a segment with a range of specific score. For example, this is the raw data:

    Segment CEET Scores
    Starter 40
    Adapter 40
    Shifter 1 40
    Shifter 2 40
    Shifter 3 40
    Shifter 4 40
    Starter 40
    Adapter 50
    Shifter 1 40
    Shifter 2 40
    Shifter 3 40
    Shifter 4 40

    I should get this answer:
    Starter with score 40 = 2
    Adapter with score 40 = 1
    Shifter 1 with score 40 = 2
    Shifter 2 with score 40 = 2
    Shifter 3 with score 40 = 2
    Shifter 4 with score 40 = 2

    I'm working with a thousand numbers here.

    Hoping you can help me.

    Thank you so much! :)

  3. Ted says:

    I want to run a countif on a range of dates based upon today's date -days to pull in last week's data and then the countif would report number of data points from another column.
    Column A has dates
    Column B has number of days

    want to have a formula that days countif "cell =s today" minus 8 days through minus 3 days, then countif number of cells in another columns that are greater than X number.
    Thank You

  4. malaki says:

    hello ...u are so helpful God bless you

  5. malaki says:

    hello Svetlana Cheusheva...which site is useful for learning access 2013

  6. Mathew says:

    I have a number of words in a row of cells I wish to count but my problem is I cannot get the countifs to count more than one group of cells with in the same formula. Cells contain the words LABPRAC, GAP, GAPVIADISTANCE. Not all cells have a word and no cell has any more than 1 word in it.

    A1 GAP
    A2 GAP
    A6 GAP

    What I am trying to do is add the two words GAP & GAPVIADISTANCE together to give me a total for these to words.

    Can you help me as I have tried a few different combinations of the COUNTIFS and SUMIFS formulas but cannot get it to add 2 words from the same cell group together.

    Kind regards

  7. Franzi says:

    Hi Svetlana,

    I am trying to count item pairs in the same range (row).
    I have tried countifs formulas, but they won't work.
    My data looks something like this:

    1 A B C D
    2 1 12 18 23
    3 1 12 20

    I would like to count if certain pairs are in a certain row, e.g.:
    Does range A2:D2 have 1&12, does it have 1&18, does it have 12&18?
    --> in this case excel should return a 3, cause all three pairs are in that row
    But for row 3 it should only return 1, cause the pairs 1&18 and 12&18 are not in row 2.

    I am greatful for any help I can get.
    Thank you for taking the time.

  8. Saeed says:

    Criteria Range Values
    0 5 4
    6 10 2
    11 15 8
    16 20 15
    21 25 25
    26 30 38

    I want to count how many vaules fall in each respective range.


  9. Mike says:


    I am looking at 700+ text reviews and would like to understand the frequency that any in a set of words are mentioned in a single formula. Is that possible? My current formula is returning too few results (I assume because it is looking for '+'), and I can't seem to make 'OR' work!

    Current formula:

    =COUNTIF(D3:E716,"food*")+COUNTIF(D3:E716,"cake*")+COUNTIF(D3:E716,"tea*")+COUNTIF(D3:E716,"coffee")+COUNTIF(D3:E716,"restaurant*")+COUNTIF(D3:E716,"*meal*")+COUNTIF(D3:E716,"soup*")+COUNTIF(D3:E716,"lunch*")+COUNTIF(D3:E716,"sandwich")+COUNTIF(D3:E716, "cafe")

    In Boolean, I'd simply put:

    (food or cake or tea* or coffee or restaurant or meal* or soup* or lunch* or sandwich or cafe) to return ANY mention of these words.

  10. Chris says:


    I do a monthly quality assurance on all of my employees and the above formula is what I am using to get a percentage for their monthly score. If you add up all of the percentages it works out to 100% but if a column is not applicable to a specific rep then I need the formula to ignore that cell but still have the rest equal 100%. I have four "Categories" worth a total of 25% each with anywhere from 2-4 subcategories per section. So using the formula above if cell D11 was N/A for the work done for the month I would want cells E11 & F11 to equal 12.5% each instead of 8.33%. Is this possible and if so how? Thank you!

  11. AR says:

    I've tried both a dual added countif (=countif(data!e:e,">=.9")+countif(data!ae:ae,"=true") result 8) and countifs(data!e:e,">=.9",data!ae:ae,"=true") result 0) and neither result was correct (3). I also tried subtracting a countif from a countif (=countif(data!ae:ae,"=true")-countif(data!e:e,"<.9")). I've tried multiple extra parentheses. I'm not sure why this isn't working. One column is a percentage and the other is one of three results: true, false, NA. Can countif(s) not compare different types of data? I thought they could. I can't do a pivot table because some of the devices this file is on can't access data refresh and pivot table creation.

  12. Janet says:

    Please put me out of my misery and tell me how i have 2 sets of COUNTIF's with different criteria
    COUNTIF(('Raw Data'!A:A,"1")*('Raw Data'!N:N,"TEXT1")+COUNTIF('Raw Data'!N:N,"TEXT2") ETC
    ('Raw Data'!A:A,"1") = count of year required

    Thanks, Janet

  13. sally says:

    Can someone show me the formula needed to count how many times certain text appears in one column (the text can appear multiple times in one cell or just once) while meeting criteria from another cell.

    For Example:

    Year Action Taken
    2010 Case 1: No Action, Case 2: No Action
    2015 Case 1: Suspension, Case 2: Termination
    2016 Case 1: No Action
    2012 Case 1: Letter, Case 2: Termination
    2010 Case 1: Suspension, Case 2: No Action
    2010 Case 1: Letter, Case 2: No Action, Case 3: No Action
    2013 Case 1: Suspension

    I need a formula that will count the number of times in 2010, No Action was taken in cases. The answer is 3.

  14. Brandi says:

    This site is so helpful! Thanks for everything you post!
    I have a basic spreadsheet that lists my employees down column a and across row 1 is every date of the year. I use it to track attendance (they get points if they call in). Is there a way to count the number of blank cells between entries? Their points get cut in half if they go 90 days without an occurrence. Is there a way to make their total points cut in half automatically if there is no occurrence for 90 days?

    Thank You

  15. Sudeep says:


    I am currently using a formula having hardcoded values:
    = SUM(COUNTIFS('Today''s Defects'!G:G,{"New","In Development","In Code Review","In Test","Reopened"},'Today''s Defects'!F:F,"Blocker"))

    Now i want to change the values that i am providing to cell references so that whenever i change the value of the cell, automatically it gets reflected in the formula:
    = SUM(COUNTIFS('Today''s Defects'!G:G,{D22,C22,E22,R22},'Today''s Defects'!F:F,"Blocker"))

    But its not working. Could you please help in this

  16. Wilna says:

    I have two columns. If column A is "Big" and there is a date in column B, it must be counted.

    Bus Size Tyre Attendant Week 1
    01/10/2016 ~ 09/10/2016
    Big 01/10/2016
    Big 01/10/2016
    Small 01/10/2016

  17. Jose says:

    Can't get this to work =COUNTIF(D4:D154,D165)-COUNTIF(H4:H154,">=K165")-COUNTIF(H4:H154,"<=L165") where column D is my hearing type HESU, HEPS... Column K is my start date (7/1/2016, 8/1/2016..) and Column L is my end date (7/31/2016, 8/31/2016...).

  18. Chris says:

    Lets see this
    i have 2 columns with data
    like the following

    A B
    10 10
    20 18
    16 20
    . .
    . .
    . .

    so i want to count how many times the values in column A are greater then the values in column B
    is there any countif cobination for that or do i have to add an extra column (C) in wich the diferences betwen A&B are displayed and then use the countif function on column C???

    I really want to avoid adding a new column

  19. Daniel Newman says:

    Hello, I am trying to tally the number of rows across multiple worksheets in the same workbook that meet 2 criteria. 1. An X is in a row signifying CRITICAL. 2. Another cell in the same row is blank, meaning the CRITICAL issue was not resolved. =COUNTIFS('AMH:INFO (2)'!E2:E52,"X",'AMH:INFO (2)'!H2:H52,"") is my current formula and it returns #VALUE. I appreciate any help you can give

  20. hugo says:

    hello, I'm struggling with the countifs function.

    I'm puttting this in my excel and it gives me an error message all the time!
    Do you know what it can be???

    It's killing me!

  21. jignesh says:

    Dear Sir/Mam
    i am using countifs function with OR logic (formula mentioned below) but it is not working.

    =COUNTIFS(HOD,$A26,Non_Moving,BA$7,FSN,"I",Item_Type,OR("NON CRITICAL","OBSLT"))

    kindly help me.

  22. Jeremy says:


    I am trying to set up a countifs formula that will count 1 for every time the ocurence of 210 shows up in a column inside a table. my issue is that the cells I am looking through have multiple values that vary per row.

    4: 110, 120, 210
    5: 13A, 13B, 210

    what formula can I use to count how many times 210 has shown up in the tables column?

  23. gagan says:

    hi , i want to count Column B text value if Column C have pass value in front of column B's value .

    Column B | Column C
    text | pass |
    newtext | sent |

  24. Pet says:

    Hi Svetlana

    Would it be possible to use the COUNTIFS function to match two criteria (date and value) and return the date:
    For e.g Column G has Bank Codes (up to 3 codes for Bank accounts), Column Q is the date column for which entries appear in the bank account. Column R where formula should be inserted will locate and filter the dates for each bank account so that there's inly one date entry for each bank account
    Bank Code(G) Cashbook balance date(Q) Helper(R)
    B1 01/04/2016
    B1 01/04/2016 01/04/2016
    B2 01/04/2016 01/04/2016
    B2 03/04/2016 03/04/2016

    At the moment, I am using this formula in Column R:
    IF(COUNTIF(G$5:G$1048576,[@[Bank Code]]),IF(COUNTIF($Q$5:$Q$1048576,Q5)=COUNTIF($Q$5:Q5,Q5),Q5,""),"")
    but it only returns unique dates without considering that there are multiple bank codes.

    I would appreciate any help from you.

    Thank you.

  25. Jorge says:


    I'm currently struggling with making a formula a little more...straight forward and less contrived. I'm currently using this setup:

    =COUNTIFS([rangeA], ""&"", [rangeB], =A1, [rangeC], "*entryA*", [rangeC], "*entryB*", [rangeC], "*entryC*", etc.)

    The question is this: is there an easier way to exclude multiple entries from the same range?

    Thank you.

  26. Jeremy says:

    Hello I am trying to figure out how to use OR logic with the following formula. I need it to give me a value of 1 if one of the 3 countifs is true.

    =COUNTIFS(Table13[CDI],"*110*",Table13[START 1],""&TODAY())
    + COUNTIFS(Table13[CDI],"*110*",Table13[START 2],""&TODAY())
    + COUNTIFS(Table13[CDI],"*110*",Table13[START 3],""&TODAY())

  27. Jenny says:

    It is a misnomer in this article to call the formula a COUNTIF function with OR - as you are adding duplicate values (this should be called AND).

    I am working on a dataset and would like to identify patients who had any assisted reproductive technology to become pregnant.
    Patients selected yes or no to whether they had surgery, IVF, or prescription medications (in 3 columns). I do not want to count someone who had IVF and prescription meds, for example, as two values. The only way I know how to do this is with a helper column - is there another way?


    • Hello Jenny,

      Excel's COUNTIFS function counts only those cells that meet all of the specified criteria. We call it AND logic, because it is how Excel's AND function works.

      If you want to count cells what meet at least one of the specified criteria (any of the specified criteria), add 2 or more COUNTIF functions. We call it OR logic, because Excel's OR function works this way.

      As for your task, please be a bit more specific - describe what columns contain what values and what exactly cells you want to count.

  28. Satish says:

    Hi, I am not sure which function to use for the following criteria:
    Say i have a"closing date" not in order, in column A and corresponding "outcome" in column B. Outcome can be "sold", "refused", "reserved". How to display in the month of November how many "sold", "reserved" and "refused" in different rows. I am not sure how to use the COUNTIF function with a date range and corresponding values in the adjacent column. Please help, Thank you.

  29. Sarath says:

    Will Anyone help me to solve this issue.

    Sno HO Date Tasks WWC WC Rev. Hrs Resource Reviewer Status HB Date "IST = CET+03.30 MR
    IST = PST+12.30 WL"
    2 22-Nov-16 (FB) - Translate FAQ on MCGs [ZS] (t14614614) 10 Ashok Ashok Completed 22-Nov-16 8:00 PM
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    33 22-Nov-16 (FB) - Predictive Comments Ranked 0.25 Preethi Preethi Completed 23-Nov-16
    34 22-Nov-16 (MR) -658877 Docs [HELP] 128.4 Ashok Ashok 23-Nov-16 6:00 PM
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    39 22-Nov-16 (MR) - 658759 Docs [HELP] 40.75 Ashok Ashok 23-Nov-16 6:00 PM
    40 22-Nov-16 (MR) - 658760 Docs [HELP] 14.6 Ashok Ashok 23-Nov-16 6:00 PM
    41 22-Nov-16 (MR) - 658791 Docs [HELP] 40.75 Ashok Ashok 23-Nov-16 6:00 PM
    42 22-Nov-16 (MR) - 658823 Docs [HELP] 27.6 Ashok Ashok 23-Nov-16 6:00 PM
    43 22-Nov-16 (MR) - 658832 Docs [HELP] 1.95 Maitreyi Ashok Completed 23-Nov-16 6:00 PM
    44 22-Nov-16 (FB) - Almost all of the CRs!! [ZS] (t14682757) 1224 Preethi Preethi in progress 24-Nov-16
    45 22-Nov-16 (WL) - 658649 Play Movies & TV [UI] 8 Maitreyi Preethi 23-Nov-16 11:30 AM
    46 22-Nov-16 (MR) - 658659 Talk [UI] 51.4 Maitreyi Ashok 23-Nov-16 3:00 PM
    47 23-Nov-16 (CnE Localization) - November-Task_23November2016 280 Kumar Ashok Completed 23-Nov-16
    48 23-Nov-16 (FB) - translate for dialtone free data banner (t14706097)(548046995386239) 7 Kumar Preethi Completed 23-Nov-16
    49 23-Nov-16 (Misc) - ICICI_Loan for Sure offer 36 Ashok Ashok Completed 23-Nov-16 1:00 PM
    50 23-Nov-16 (MR) - 552318 Talk [UI] 67.7 Maitreyi Ashok Completed 23-Nov-16 8:00 PM
    51 23-Nov-16 (MR) - 552320 Google Plus [UI] 287 Maitreyi Ashok Completed 23-Nov-16 8:00 PM
    52 23-Nov-16 (MR) - 658807 Talk [OTEHR] (24H_TAT) 12 Ashok Ashok Completed 23-Nov-16 6:00 PM
    53 23-Nov-16 (MR) - 658948 Photos [UI] 5 Ashok Ashok 23-Nov-16 8:00 PM
    54 23-Nov-16 (MR) - 659061 Docs [UI] 64.85 Ashok Ashok 23-Nov-16 11:00 PM
    55 23-Nov-16 (MR) - 659125 Docs [UI] 9.9 Ashok Ashok 23-Nov-16 11:00 PM
    56 23-Nov-16 (MR) - 659126 Google Plus Mobile [UI] 9.2 Ashok Ashok 23-Nov-16 11:00 PM
    57 23-Nov-16 (MR) - 659199 Android Communications [UI] 0.1 Maitreyi Ashok 23-Nov-16 11:00 PM
    58 23-Nov-16 (WL) - 649560 AndroidAtHome [UI] 176 Ashok Ashok 23-Nov-16 11:00 PM
    59 23-Nov-16 (WL) - 658646 Android [UI] 50 Maitreyi Ashok Completed 23-Nov-16 1:00 PM
    60 23-Nov-16 (WL) - 658650 Google Play [UI] 7 Maitreyi Ashok Completed 23-Nov-16 12:00 PM
    61 23-Nov-16 (WL) - 659059 Android [UI] 67 Maitreyi Ashok Completed 23-Nov-16 8:00 PM
    62 23-Nov-16 (MR) - 650514 Docs [MARKETING] 178 Maitreyi Ashok in progress 24-Nov-16 5:00 PM
    68 23-Nov-16 (WL) - 658959 Google Play [MARKETING] (2 Files) 9 Ashok Ashok 24-Nov-16 6:00 PM
    69 23-Nov-16 (WL) - 659023 Support Framework [HELP] 21 Ashok Ashok 24-Nov-16 6:00 PM
    70 23-Nov-16 (WL)- 658900 Google Play [MARKETING] 6 Ashok Ashok 24-Nov-16 5:00 PM
    71 23-Nov-16 (WL) - 659195 Android Apps [UI] 55 Kumar Ashok 23-Nov-16 11:00 PM

    From this table I wish to count the number of tasks that "Ashok" has done on "22-Nov-16".

    Please, Help me in solvng this.

  30. John says:


    I have this very simple countifs formula and just want to DO an isblank function on the 2nd criteria_range when date isblank in that range.

    Sometimes a data in the column range G$2:G$18 is blank and want to replace with Today(). How to I do an isblank on that Range.

    eg: if(isblank(G$2:G$18),today(),G$2:G$18)



  31. Mir Wajahath ali says:

    Will Anyone help me to solve this issue.

    i want to count specific month and year with two different criteria ("On Work" & "Suspend")

    Date Employee Status
    28-11-2016 on Work
    26-11-2016 suspend
    26-11-2016 on work
    22-08-2016 on work
    27-08-2016 suspend
    05-05-2016 Stop work
    05-05-2016 Stop work

  32. James says:

    If a cell A contains a number greater than “0” return “red” (this needs to be the primary), if cell B contains a number greater than “0” return Amber (my secondary), or, both cells equal “0” return “Green”

  33. James says:

    Can anyone help me with the above for a formula?

  34. Nayeem says:

    how can I do this by using formula?

    2 2 AJMER
    5 4 BARWALA
    6 5 BHOPAL
    7 6 CHENNAI
    8 7 DELHI
    11 8 HOSPET
    12 9 HYDERABAD
    13 10 INDORE
    14 11 JABALPUR
    15 12 KOLKATA
    19 13 MUMBAI
    20 14 MYSORE
    22 15 NAMAKKAL
    24 16 PUNE
    25 17 PUNJAB
    26 18 RAIPUR
    27 19 VIJAYWADA
    29 20 WARANGAL
    2 AJMER
    6 BHOPAL
    8 DELHI
    11 HOSPET
    13 INDORE
    15 KOLKATA
    19 MUMBAI
    20 MYSORE
    24 PUNE
    25 PUNJAB
    26 RAIPUR

  35. Briana says:

    Is it possible to do a COUNTIF for different date formats? For my work, we indicate contact attempts with the date format of mm/dd/yy and indicate that way made contact with the date format of mm/dd/yyyy. After the initial contact/attempt we use commas and only the mm/dd of the contact/attempt ( We need to track the number of customers we've attempted to contact and the number of customers in which we have actually made contact with. Any formula recommendations?

  36. Greg says:

    I am a teacher trying to create a spreadsheet for our grade level. I am trying to count the number of correct answers on a test. Because I want it to be the easiest way for teachers to enter data, I'd like to keep it within the order of the questions (Ex 1-14), however, not all of the questions need to be counted. We are separating them according to "must know" and "extended thinking" type questions. Therefore, there is not always a contiguous range and sometimes it will be a single column. Example Must knows - 1, 4-9, 11, 13, and the extended thinking would be 2,3,10, and 14. There would be separate totals kept for each. Is this at all possible to do with the Countif formula? Thank you!

  37. Rickard says:


    I’m trying to figure out the formula to calculate the following: I want to know how many customers that have made X number of purchases between date Y and Z?

    For example: How many customers have made a TWO purchases between 01/04/16 and 01/13/16?

    (List of purchases)
    A B
    1 Date Customer
    2 01/02/16 Jack
    3 01/04/16 Alice
    4 01/05/16 Sam
    5 01/07/16 Alice
    6 01/09/16 Jack
    7 01/13/16 Sam
    8 01/17/16 Laura

    Many thanks in advance!


  38. Shailendra Singh says:

    My Dear Svetlana,
    Really impressed with your solutions.
    I have also one problem. I m having 19.69,19.690,19.691 type series (Text format) in a column of excel and using count if function to calculate the occurrence of 16.69, But it is also including 16.690 in results. whereas i want sepearte figures for 16.690 & 16.69.
    Waiting for a solution from you

  39. mohammed says:

    I have 2 columns, Unit Type and Status.
    In Unit Type its its 1BR and 2BR, In Status its Leased or Blank.
    How can i know by function how many 1BR is leased and how many 2BR is Leased.

    Unit Type Counts

  40. theresa says:

    I would like to set up a formula that looks at a table that includes a column with dates and another column with some binning codes (1a, 1b, 1c, etc). The formual needs to look at the table and count the number of items with the specific text (1a, 1b, 1c, etc) and is between specific dates included in the other column. im not sure which function to use.

  41. ALINA says:

    i have column A of different gender and in the next column i have their grades and i have to find out that how many boys and man from column A has "a" grade

  42. geet says:

    Could you please tell me how to give multiple conditions

    student_no sub1 sub2 sub3
    1 p p f
    2 p ab f

    for this scenario if i want to get details of the no. of subjects failed( which should include absent if any)of each student,
    ie for student 2 i should get output as no. of subjects failed = 2, how should i give the condition

  43. FA khan says:

    Could you please help me with below problem with multiple criteria:

    designation: supervisor, assistant, technician, helper
    rating : a, b, c

    want to calculate how many (supervisor+ technician) got A & B Rating
    and how many got "C" rating.


  44. Arpit says:


    Can I put multiple criteria for the same range or same criteria on multiple ranges/columns while applying Countifs?

  45. Tracy W Scott says:

    how do I create a formula were age is compared to a range of potential age data which in turn provides a percentage outcome to apply?
    age +range =%
    =30 =40 =50 59 8.50% 14.500%

  46. Arshed says:

    I have cell data like
    (A ) (B)
    4-4-201612:33 L
    4-4-2016 23:33 T
    4-4-2016 17:33 D
    5-5-2017 12:33 W
    3-3-2016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  47. Arshed says:

    I have cell data like
    (A ) (B)
    44201612:33 L
    442016 23:33 T
    442016 17:33 D
    552017 12:33 W
    332016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  48. Erich says:

    Do you know any possibility to format range condidtion in e.g.: countif
    following data are given
    A1: 001
    A2: 002
    I'd linke to search for everything less than 2
    but countif(value(A1:A2),"<=2") does not work
    Any hint would be appreciated highly

  49. Jeramy says:

    Expedited Status
    Y Approved
    N Approved
    Y Denied
    Y Pended
    N Other
    N Pended
    Y Referred
    Y Approved
    Y Denied

    Count all instances where Expedited is Y and Approved, Denied, or Pended.
    I can't figure out a way to do this with out doing a Countifs 3 times. Can you help?

    • ReMind says:

      Try this:
      Make a suplimentary column near column Status.
      Use formula in each row (table is starting in A1 cell :) ):

      After that make SUM of column 3 (suplimentary): =SUM(C2:C10)

      That is all you need!
      It is helpful?

  50. Suhas says:


    i am not able to count using conditions on Different locations, Two files are located on LAN But CountIFS giving ERROR As # Value!

    Please Suggest.

  51. Suhas says:

    How to use Excel COUNTIFS and COUNTIF with multiple criteria on different locations in LAN network

  52. Charles says:

    Hi. I have a need to count items in one column and multiply the qty from a different column. Example:

    In column A: (Labeled display)

    Sharp 70" Display
    NEC 60" Display
    Sharp 70" Display
    Sharp 70" Display
    NEC 60" Display
    NEC 60" Display

    In column B: (Labeled qty)


    What I am trying to do is identify each unique item in column A and multiply it by the quantity that is listed next to it in column B

    Not sure what formula to use

    • ReMind says:

      REPLACE " sign with ' sign (or other you want)

      Make a column near "qty" column. Label "SHARP"
      Insert formula =IF(A2="Sharp 70' Display",B2,"")

      Make a column near "SHARP" column. Label "NEC"
      Insert formula =IF(A2="NEC 60' Display",B2,"")

      Make SUM at each column SHARP and NEC.

      That is?

  53. Jen says:

    Ok I can't seem to get a formula to count what I need. Anyone have any ideas?

    Basically if the value in column E is 1 and the time in Column C is greater than 16:00 and less than 04:00 it would count

  54. Sylvester Sizya says:

    Hi There,

    I have the excel data that has the following information;
    1. Name of the sales representative.
    2. Name of the customer.
    3. Status Code of the outlets i.e.(Active, New & Pending).

    I would want to summarize the information for each sales representative by
    - How many outlets have been assigned to him?
    - How many are active?
    - How many are new?
    - How many are pending?

    Which excel formula do you advice me to use?

    Thanks - Sylvester.

    • ReMind says:

      Make n columns (number of customers...if it is possible) after column STATUS. Make another 3 columns with Active, New, Pending labels.
      Every column has a formula:


      At base of columns insert SUM function.

  55. Kevin says:

    I have been trying to use a countifs statement with dates and it does keeps giving me an error about it not reconizing it as a formula. I have a flat file of work request that have a requested date and a completion date, or blank for the completion date. I am trying to find at any given time how many were not completed that were requested, so the total open request. I used the following formula, request dates are in column B, and Completed is in C


    Any help would be greatly appreciated

  56. swapnil says:

    explained very well, can understand very easily. thanks for the sharing and i appreciate your efforts,all the best .

  57. Marvin says:

    I have a problem that asks to count the number of
    area codes in and state that is not 501,402,203. Lets say the state is NY (New York)

    can I use the countifs?

    this is what I did but I get a no value
    =COUNTIFS(HOTEL_ST,"NY",Area Code,"501","","402,"","203")

    • ReMind says:

      Send me a sample please.

      Your formula should work if you make small changes:
      =COUNTIFS("HOTEL_ST","NY","Area Code","501","","402,"","203","")

  58. Jim says:

    I need a formula for tracking the amount of time spent working on tasks for a specific group. Its a rather large spreadsheet

    Column K - either contains the letter Y or it's left blank. Y denotes it's for that specific group i now need to track
    Column M - is the total amount of time spent on ALL groups tasks. Some are for future dates so the time value is 0.

    so i need the sum of column M IF column K is Y.

    are countifs my best option?


    • ReMind says:

      If you want to count just a row when Y is present, try this:


      Please let me know if was helpful.

  59. russell says:

    need help of the formula below
    AGL Apollo
    AGL Jose Done
    AGL Jane Done
    SPT Anthony Done
    SPT Gayna
    SPT Eugene
    SPT Florencio Done


    • ReMind says:

      Assume that your table begin with so.


      A8/C8 is the last cell with value in the table. so you can change as you want.

      OR this: =IF(A:A="AGL",COUNTIF(C:C,"Done"),"")

      Was COUNTIF the formula you has to use.

  60. Jv says:

    hello, admin I've been following your tutorials since a month now could you help me on my problem please?, I want to count the number of minutes late of our employees, our official time is 7:00:00 AM, but i am looking everywhere for this formula but I couldn't find anywhere until I found this article of yours. I Think this is related on my problem.



    • ReMind says:

      Send me a sample please.
      replace "[AT]" and "[DOT]" with respective signs.

      Perhaps you can use TIMEVALUE formula, but you haven't share any info in the comment.


    • ReMind says:

      You can enter into cell D2 the value 7:00:00 AM.
      In column A you have names
      In column B times arivee :)

      Your "table" have headers in A1, B1, C1...

      In C column insert the formula below:


    • ReMind says:

      In C column you MUST format cells CUSTOM... with h:mm:ss OR just mm:ss etc.

  61. angie says:

    I am looking for a formula to help with headcounts on days of the week and between certain times.

    I have 2 columns, one for days of the week and one for the time visited. I am looking to gather the information in a chart at the end of each month/qtr to look for the visit trends.


    Mon 6pm
    Mon 1145am
    Tue 1pm
    Wed 9am
    Wed 8pm
    Thu 945am
    Thu 1215pm
    Fri 10am
    Sat 236pm
    Sat 1130pm
    Sun 4pm
    Sun 6pm

    And so on for a month. I need a count of all the Mon visits between 10a-1259pm, 1pm-359pm,4p-659pm, 7pm-959pm,10p-1259am and 1am-559am.

    Any help would be appreciated!

  62. Michael says:


    Im trying to create a formula to lookup if all cells between a date range all equal "Yes" I have the formula below to count the cells between the date ranges just wondering how to modify this to see if all cells contain "Yes"

  63. Chris says:


    I'm trying to create a formula which predicts a date in the future. If column A has the 'F' in the date will be 30 days in the future, if it has 'D' then 90 days, if 'E' then 180 days. However I want it to be calculated from the last date entered in four cells. example

    A=F B=01/01/17 C=02/02/17 d=02/03/17 E='Blank' F=30 days from D
    or A=E B=01/01/17 C=02/02/17 d='Blank' E='Blank' F=180 days from C

  64. sheilagh says:

    I want to first check to see if certain text exists in a cell, if it does exist, then I want to do a calculation on 2 other cells.Right now I'm checking for the ext and assigning that a value of 1 in one cell, then in another cell (example cell a3 now =1), if the 1 exists then calculation a5-a4 (example)

  65. Rafael says:

    Amazing. COUNTIFS was exactly what I was looking for. Worked perfect and pretty straight forward function to use.

    Thanks a lot!!

  66. Nermana Čubro says:


    Could you please send me e-mail, i really need your help.

    Thank you.

    Best regards,
    Nermana Čubro

  67. Jeremy says:

    I have a list of Call Agents and the times that they logged into their phone and log out of their phone, and I would like to create a listing of how many Call Agents are staffed by the half hour from 08:00 to 20:00

    What I have

    (10 Agents)
    Log in - E2=09:27
    Log out - F2 = 16:00

    Agent 2 E3 and F3
    Agent 3 E4 and F4

    What I want

    08:00 - 08:30 X number agents available
    08:30 - 09:00 X number of agents available
    19:30 - 20:00 X number of agents available

  68. Simon Cronin says:


    Please could you let me know how I could make the following formula work:

    =COUNTIFS('Raw Data'!C:C,"="&Summary!$D$4,'Raw Data'!E:E,""&Summary!B10,'Raw Data'!H:H,"")

    I think the last criteria is overwriting the third criteria so I just get 0. Is there a way that I can add an OR statement into the formula?

    Many Thanks

  69. Cassie says:

    Good Morning,

    I am trying to create a formula that will count all of the "1"'s in a particular column but some of the cells have more than one number separated by commas. I have attempted to count this data using the formula: =COUNTIF('Part 1 Imput'!A7:A700,"*1*")+('Part 1 Imput'!A7:A700,"1"). I unfortunately am getting an error. Can you please help me find my error or am I thinking about this wrong?

    Thank you

  70. Shiju K Abraham says:

    I have different numbers spread across rows and columns. The numbers have different values, of which some are unique and some reoccurring. I need the numbers and the count(occurance) of each numbers.

    Can you help me please.

  71. nancy says:

    I have three columns that I need to sort data on but I just cant get it right.

    I need to count the number of occurrence's if it meets criteria in three different columns.
    Thanks so much,

  72. Bill Leahy says:

    Hi...I am a trying use Countifs with multiple criteria for dates, but am having difficulty. Here's the scenario:

    C3=07/01/16 - Format is Date
    D3=07/31/16 - Format is Date


    =COUNTIFS(Assigned,$A6,OpenedAt,">=&C3", OpenedAt, "=&C3" I get a total, but when I add the second criteria, it calculates to zero...and yes there are items that are greater than 07/01/16.

    Thanks for any help you can give.

  73. Greg says:

    I previously submitted a question on tallying X's in random cells and gave a display of what I had input. I realized that I hadn't continue to put COuNTIF however, even once I did, I was still getting an error. The cells are not contiguous and contain an x. I am trying to find a way of tallying individual cells across a row that are not within a range.

    Any help is appreciated.

  74. c.r.ganesan says:

    Dear Sir/ Madam

    I am having the Two sheet One Sheet Containing the Results & another Sheet Containing Numbers. if I am giving the formula of
    Result Sheet Containing : Number of 4 digits 9923, 0120, 0140, 0150, 0170

    Coupon Number Containing

    From NO: 10009882 To :10010763. i have to take Only Last 4 Digits that should be match in Result Sheet. Formula is given below.


    Coupon Amount is coming 0. Please give the Solution

  75. Cher says:

    Heya! I am having a hard time getting a formula to work that counts a Y in one of 3 columns to the right if a rep's initials are in the column to the left. So I've tried:


    =COUNTIFS(A3:A1002,"JH", G3:G1002,"Y", I3:I1002,"Y", K3:K1002,"Y")

    I can get it to work with one, but not all 3 columns (which are for 3 sessions in one day).

    • Hello, Cher,

      try this one:

      Note, that this should be an array formula and you need to press Ctrl + Shift + Enter instead of Enter.

      The formula adds 1 whenever there's 'JH' in column A AND any of G,I,K columns contain 'Y'.
      Hope it helps.

  76. Alota says:

    Suppose i have a list of marks as follows:
    A B
    1. 11
    2. 4
    3. 1
    4. 12
    5. 4
    6. 7
    7. 9
    8. 12
    9. 3
    10. 20

    Then use th countifs fontion to obtain thé first mark range ex. Countifs(B1:B11,>=O,B1:B11,<5) to obtain thé number of marks ranging from 0-4, what can I do to automatically produce the counts of the other ranges, say 5to<7, 7to<9, 9to<10, 10to<12, 12to<14, 14to<20
    Thanks in advance

  77. cher says:

    I only want to include Apples and Oranges from Col A that were also sold after 1/1/2015 and before 1/1/2016 (Col C) and are both currently paid for OR on a tab (Col D). Its the currently paid for OR on a tab where I am failing. There are no Apples and Oranges that are both paid for and also on a tab. I want all the oranges and apples that are either paid for or on a tab...So far I've got: =COUNTIFS($A$1:$A$599,"Apples",$A$1:$A$599,"Oranges",$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current",OR,"Tab")

    Getting a $NAME? result. I can run just the dates and it works. I can run just looking for apples and oranges...I can get it to give me separately the paid and on tab correctly.

    • Hey, Cher,
      your formula should look like this:


      It can be written as an array formula, but it would be too difficult to understand. Read this topic for more details.

  78. Joel says:

    Hello Team, I'm struggling with the countifs function, I am trying to count data in a range of columns, in one column "A" I have a list of dates ranging from 1996 to 2017, in columns "B","C","D" etc. I have other data mostly Numbers. What I would like to accomplish is as follows
    If its Jan 1 I would like all the years (21 years on Jan 1) Of the specially data I choose in cell H6. Is this task possible? Any help would be much appreciated.

  79. Sujit Rajput says:

    Can you help me pls?


    Roll No. | I | II |
    1 04 05
    2 11 12
    3 05 04
    4 10 04

    How to count Coloum minimum or maximum total in excel

  80. Astin says:

    I need to find the MAX number in a range with conditions. As in cell value
    equals =MAX(COUNTIFS(Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")L2:L999)

    Where L2:L999 is the range that I need the maximum returned.

    I have tried a few combinations, but unable to work it out.

    • Your formula won't work (by the way, it misses comma after the first parameter).

      You need to use MAXIFS function (but it works in Excel 2016 only):
      =MAXIFS(L2:L999, Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")
      You can read more about MAXIFS here.

      For other Excel versions use array formula (entered by Ctrl+Shift+Enter):

      • Astin says:

        Thanks Natalia.

        Unfortunately the array (Ctrl+Shift+Enter) didn't work either. (example below)


        Recap: I need to return the maximum figure (Column L) the meets certain parameters I = Yes and U = NNN. I have tried this certain ways but have not had any success.

        Any help would be greatly appreciated.

        • Astin says:

          I got it to work with this.


          Thank you.

  81. Brittany says:

    =((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4:S4, "*")))

    How come this isn't working?

    This works
    =((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4, "*")))

    The astrick just means at least one of the cells is not blank.

    I need the cells that are considered to be j4 through s4 not just one of them...

    Please help!

    • Brittany says:

      I am sorry I spelled asterisk wrong... My head hurts haha

      • Svetlana Cheusheva ( Team) says:

        Hi Brittany,

        The point is that the COUNTIFS syntax requires each additional range be the same size as the first range, i.e. have the same number of rows and columns. Therefore, you cannot supply one cell to the criteria_range1 argument and a range of cells to a subsequent criteria range. So, I am afraid you will have to list every cell j4 through s4 individually in your formula.

        • Brittany says:

          That would mean every cell in that range would have to be filled in order for it to be counted as one. I just need at least one of the cells filled. Is there a way to do that?

          • Brittany,

            You can use one of the following formulas as a working alternative to your first formula:



            The formulas return 1 if B4 is "yes", G4 is "yes" and at least one cell in the range J4:S4 contains any text (please note, "*" counts only text values, but does not count numbers); 0 otherwise.

            However, I am not sure I understand your ultimate goal correctly. If you want to achieve something different, please clarify.

  82. Miras Kurgenov says:

    Hello team, I need your help.
    I'm working on a Daily Personnel Time sheet, where on rows I have the list of all projects, and they can be repeated due to different activities. And on the columns I have the list of people, positions, nationality. There we put the hours spent by each person for each particular activity. So the question is I want to count positions involved for each project, I used sumproduct but was not successful since it gives me the sum of the hours spent, then I used formula "IF" on the hours substituting the hours greater than 0 into 1. But this is still not working since the formula counted a person who was involved in the same project but in different activities. Could you help me please,
    Thank you in advance,
    Best Regards,

  83. Farhan says:

    Hi Brittany,
    I have an Attendance sheet in which i use code like CL(casual leave) H(Half day) the problem is that i want to do a horizontal calculation in such a way tht i get an employee attendance total like if there is CL for four days it should add 1 for every CL and add 0.5 for every H.

    Please help me i will really appreciate

  84. Vishal says:

    Hi Svetlana,

    I need your help with following query.
    I have a table where Column A is with multiple date values (LAST DATE OF SUBMISSION) and Column B is with multiple date values (DATE SUBMITTED). now my query is to count number of cells where date of submission is lower or equal to last date of submission. Each row may have different "LAST DATE OF SUBMISSION" OR "DATE SUBMITTED".
    The formula should return a value which represents how many quotations have been submitted before the deadline in a range and omit those which are submitted after the deadline.

  85. Ashish Sharma says:

    Hi Svetlana,

    I have a query but for that I have for upload data because I not able to explain without data. Is it possible to share data with you?

  86. Elizabeth says:

    Hi Team
    Please can I have your help with the following query.
    I have a spreadsheet with 4 columns, A: item being made, B: value, C: date I want it completed and D: blank or date completed.

    From this information I want to extract the following:
    Completed on time
    Completed Late
    Running Late
    On track

    Any help with the formula for these would be hugely appreciated - Thank you!

  87. Marcelino Ziganay says:


    Have a problem here too.
    Monday Tuesday
    12:30 06:00

    For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. I want to know

    • Marcelino Ziganay says:


      Have a problem here too.
      Monday Tuesday
      12:30 06:00
      06:30 06:30
      06:30 06:30
      06:30 06:30
      12:30 06:30
      12:30 12:30
      06:30 12:30

      For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. if the count of 06:30 is exceeded to 3, then I want to put "Exceeded" or maybe "06:30 Exceeded"

  88. Troy says:


    Thanks for the post - I needed something to count multiple criteria over two columns. Your formula with the arrays worked flawlessly and is exactly what I needed!



  89. Sarah says:

    Many thanks for this, after finding this post I had the formulas I needed done in 5 minutes!

  90. Keyur says:

    Column A data like 1, 2, 4, 3, 5, 8, 10.
    COlumn B data like 8, 10, 12, 8, 6 ,12, 15
    can i use sumifs/ counifs, making sure to give value a score of 2 if it is more than 2 in column a, and score of 0, if it is less than 2, and score of 1 if it is equals to 2.
    For column B, it is same scoring except for value is 10 instead of 2.
    and them sum up them

  91. Toufik says:

    please I need you help here

    actors roles action_date
    Milan B approver
    Milan C reviewer 15/01/2017
    Milan B reviewer
    Milan B reviewer 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan B reviewer 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan C reviewer 13/05/2017
    I want to wrire a count formula which can give me how many time MIlan B was reviewer in Date 13/05/2017

  92. Mittal Patel says:

    Hi Svetlana
    In my Workbook, there is multiple sheet with data.
    Just for Example,
    I have a multiple sheet's which name is Jan, Feb, Mar, Apr, May, jun etc.
    In final sheet I have 1 data validation cell (R11) with Name like, Kinjal, Mittal, Shankar, Nirav, etc.
    and In Final Sheet I used one formula like: =COUNTIF(Jan!A7:N100,R11)*100/P9
    Where "Jan" is a Sheet name, "A7:N100" is a index, R11 is a data validation shall with multiple name, and P9 is a constant value.
    My problem is that, I want to used Data validation cell with multiple sheet name. So I want in final sheet two data validation cell and one cell for formula.
    For Example: if K8 is data validation cell with data of Jan, Feb, Mar, Apr, May, jun etc.
    R11 is another data validation cell with data of Kinjal, Mittal, Shankar, Nirav, etc.
    So which formula I can used instead of below

    I don't want to used name of sheet, I want to used data validation cell for sheet name.

  93. Kaviyarasu says:

    Dear i need one help

    how do i count the data for each date
    Actual Date Too early Ontime Delay
    01/06/17 01/06/17
    01/06/17 02/06/17
    01/06/17 03/06/17
    01/06/17 04/06/17
    01/06/17 05/06/17
    01/06/17 06/06/17
    01/06/17 07/06/17
    01/06/17 08/06/17
    01/06/17 09/06/17
    01/06/17 10/06/17
    02/06/17 11/06/17
    05/06/17 12/06/17
    06/06/17 13/06/17

  94. Kaviyarasu says:

    i want to make summary for the monthe in date wise

  95. Ronni says:

    How to sum all wins (sheet one B3:B16 ) from sheet one on a specific date (sheet one A3:A16) and then sum this in sheet two's cell F3 "IF" F3 is the same date as in E3 date/timestamp?

    Link to example sheet :

    In this example i would like (sheet two to be filled like this)
    F3 is = 3 and G3 = 2 and H3 = 2
    F4 is = 1 G4 = 1 and H4 = 1
    F5 is = blank G5 = 1 H5 = 1
    F6 is = blank G6 = blank H5 = blank
    F7 is = 1 G7 = blank H7 = blank
    F8 is = blank G8 = blank H8 = 1

    Any help appreciated :)
    Regards Ronni

    • Hello, Ronny,
      use the following COUNTIFS function:
      for F3: =COUNTIFS(Sheet1!B1:B14,"Win",Sheet1!A1:A14,Sheet1!A1)

      With its help we're looking for "Win" in the second column of Sheet1 if its first column contains the date from A1. The same goes for losses and ties:

      for G3: =COUNTIFS(Sheet1!B1:B14,"Otm",Sheet1!A1:A14,Sheet1!A1)
      for H3: =COUNTIFS(Sheet1!B1:B14,"Tie",Sheet1!A1:A14,Sheet1!A1)

      To count the values under the other dates, simply change the cell reference at the end of the formula:
      for F4: =COUNTIFS(Sheet1!B1:B14,"Win",Sheet1!A1:A14,Sheet1!A10)

      Do hope this solves your task!

  96. Pradeep says:

    i have 1754 cells , with each cell contains 5 different numbers ranging from 01 to 31.
    now i want frequency of each individual number from 01 to 31.,for all this 1754 cells.,
    what should i do?.,

  97. Tracey says:

    I am currently using the formula =IF(U2+V2<TODAY(),"X","OK") but want to include and or Q2

  98. Tracey says:

    I am currently using the formula =IF(U2+V2<TODAY(),"X","OK") but want to include and or Q2 is Y = "OK" or N = "X"
    How can i write this?

  99. Keith says:

    I need to count total numbers >4 for Keith from 1st to 3rd June.
    Countifs only counts one column (EG: 1st June). what formula can i use to count from all 3 column.
    June 1 June 2 June 3
    Keith 9 4 8
    Keith 8 5 2
    Keith 5 2 7
    Ryan 6 1 9
    Keith 2 3 5
    Ryan 5 6 4
    Keith 4 5 3
    Ryan 5 8 2

  100. Kaiser says:

    Dear Svetlana,

    Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.

    A B
    Details Payment Authority to Waive
    Payment 5000 If the value in B2 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Late Payment If the value in B3 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Cancellation Fee If the value in B4 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Total Waiver If the value in B5 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Total Liability If the value in B6 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director

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