How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.

Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.

The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.

Excel COUNTIFS function - syntax and usage

The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.


The syntax of the COUNTIFS function is as follows:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
  • criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
  • criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
  • [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.

In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.
The syntax of the Excel COUNTIFS function

Excel COUNTIFS - things to remember!

  1. You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
  2. Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
  3. Both contiguous and non-contiguous ranges are allowed.
  4. If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
  5. You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.

How to use COUNTIFS and COUNTIF with multiple criteria in Excel

Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.

How to count cells with multiple criteria (AND logic)

This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.

Formula 1. COUNTIFS formula with multiple criteria

Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).

The task can be accomplished by using this formula:

=COUNTIFS(B2:B7,">0", C2:C7,"=0")

And the count is 2 ("Cherries" and "Lemons"):
Counting cells with multiple criteria based on AND logic

Formula 2. COUNTIFS formula with the same criteria

When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

For example, here's the right formula to count items that have 0 both in column B and column C:

=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")

This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.
COUNTIFS formula with identical criteria

Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).

How to count cells with multiple criteria (OR logic)

As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.

But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.

Formula 1. Add up two or more COUNTIF or COUNITFS formulas

In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:

=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending")
Counting cells that meet any of the specified criteria

In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending")
Another formula to count cells with multiple criteria and OR logic

Formula 2. SUM COUNTIFS with an array constant

In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:


In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:

=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))
A more compact formula to count cells with multiple criteria and OR logic

In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:

=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))
Counting cells with multiple criteria_range / criteria pairs and OR logic

You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.

How to count numbers between 2 specified numbers

By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.

Formula 1. COUNTIFS to count cells between two numbers

To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:

=COUNTIFS(C2:C10,">5", C2:C10,"<10")
A COUNTIFS formula to count numbers between X and Y

To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:

=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")

Formula 2. COUNTIF formulas to count numbers between X and Y

The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.

  • =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
  • =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.

How to use cell references in COUNTIFS formulas

When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.

In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")

Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:

=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)

Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.
Using cell references in COUNTIFS formulas

For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.

How to use COUNTIFS with wildcard characters

In Excel COUNTIFS formulas, you can use the following wildcard characters:

  • Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
  • Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.

Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.

Here is the formula that works a treat:


Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""
The COUNTIFS formula to count entries containing any text in one column and non-blank cells in another column.

COUNTIFS and COUNTIF with multiple criteria for dates

The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.

Example 1. Count dates in a specific date range

To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.

For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:

=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")

=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")
The COUNTIF formula with 2 conditions to count dates in a specific date range

Example 2. Count dates with multiple conditions

In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:

=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")
The COUNTIF formula to count dates with multiple conditions

Example 3. Count dates with multiple conditions based on the current date

You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.

For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.

=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())
The COUNTIF formula to count dates with multiple conditions based on the current date

This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:

=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())

This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!

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1,570 comments to "How to use Excel COUNTIFS and COUNTIF with multiple criteria"

  1. dm says:

    Hi. My data range (A1:B300) has reference numbers in A, and text lines in B. In C5, I type a word, and I want to see in D5 the row(s) from the range having the word. COUNTIF tells me the number of times the word occurs in the range. Is there a formula I can use in D5, so that I can avoid having to use data filter on the range. Thanks.

  2. phoebe says:

    Hi - I need help with creating a tally based on date and time frames. I am trying to calculate how many flights are within a specific day in a column, but within each day, I need it broken up in intervals of time. For instance, I need every hour of each day. Let's say I am looking at 300 flight itineraries (all arriving within a 3 day period 4/2/2022, 4/3/2022, and 4/4/2022). I need to look at each day specifically and be able to break down how many people arrive at for example, 1 - 1:59 pm, 2 - 2:59 pm, 3 - 3:59 pm and so forth. I understand how to do the count ifs for a time frame, but how is there a way to include the conditional for the date.

  3. Jeremy says:

    Hello, I'm trying to figure out how to find matches between a cell containing multiple comma separated numbers and another cell containing multiple comma separated numbers.

    Here is my example, cell 1 contains 12345, 12346, 12347, 12348,
    cell 2 contains 54321, 12345, 65432, 23456, 12347

    I want to do two things -
    1. provide a true/false 1/0 answer in the cell if any number in cell 1 shows up in cell 2
    2. in another cell count the number of matches between cell 1 and cell 2

    I have had to break out the imported data and separate it out by commas manually, and it is time consuming. I figured I would reach out to people who are much smarter than me to get some insights.

    Thanks for your time,


  4. James says:


    I'm trying to count data in an entire table based on a date, then return the total of this. This table has multiple rows for data from 01/2/3/4 of January and will continue.

    The formula works whenever I change the date however, I want to count of data from another column, based on each [date].

    Note these are all in the same table with rows appended each day.

    For clarification I want to return the total of [Date] + return me total of [Status] on [Date]

  5. Sreeji says:

    I was working on some calculations but unable to find the solution.
    I want to count the number of days on which the minimum balance is maintained

    For Example

    On 1.12.21 on 2.12.21 on 3.12.21 Minimum Balance Remarks - Formula required
    75 70 50 60 (Min balance maintained - 2 days)
    50 60 45 70 (Min balance maintained - 0 days)
    45 20 35 10 (Min balance maintained - 3 days)

  6. Javid says:

    I have datasheet i want to count the Age categories, related local and female.
    Mean how many local female we have above 19 years to 48 years. below formula can't working.

  7. Stacey says:


    I am creating a spreadsheet for a sales tracker. I have a weekly tab (x13) and I have multiple drop down options (Current account, saver, mortgage etc) in one column and the next over the date the account was opened. I am trying to total up in another tab the total number of say current accounts keyed but only once the week number has been added else it doesnt count. So the other tab has a list of all the product options with number opened for a total of 13 weeks (quarterly total). Help please! So stuck!

  8. Lisa Bowman says:

    I have a CSV file downloaded with info about orders. I want Excel to somehow count the number of orders of each type per person.
    i.e. Sherry ordered 3 Chicken pies, and 2 Butter Tarts,
    Joanne ordered 2 Butter Tarts,
    Marie ordered 2 Beef pies and 2 Butter tarts
    and Bill ordered 3 Beef Pies, 3 Chicken etc.

    Currently it looks like this: (I didn't know how to attach a screen shot so I just separated the column info by /

    Order number 1/Sherry/chicken/address/phone #
    Order number 2/Sherry/chicken/address/phone #
    Order number 3/Sherry/chicken/address/phone #
    Order number 4/Sherry/butter tart/address/phone #
    Order number 5/Sherry/butter tart/address/phone #
    Order number 6/Joanne/butter tart/address/phone #
    Order number 7/Joanne/butter tart/address/phone #
    Order number 8/Marie/beef/address/phone #
    Order number 9/Marie/beef/address/phone #
    Order number 10/Marie/butter tart/address/phone #
    Order number 11/Marie/butter tart/address/phone #
    Order number 12/Bill/beef/address/phone #
    Order number 13/Bill/beef/address/phone #
    Order number 14/Bill/beef/address/phone #
    Order number 15/Bill/chicken/address/phone #
    Order number 16/Bill/chicken/address/phone #
    Order number 13/Bill/chicken/address/phone #

    The way that the Excel sheet works now, I have to count the number of items of each kind per person... Too much work when there are many items (sometimes we have up to 50) and too big a margin for error (If we miscount or count someone else's order by accident.)

    Any ideas how I can make this work? (I'd be ok if each item that they ordered had it's own line beside the name.

  9. David says:


    Sorry for the additional email. My formula below worked, but when I applied to all months in the year, it wasn’t counting correctly for each month. When I applied the correction below (and adjusted the date range for each month), it counted correctly.

    =SUM(COUNTIFS(daterange,">=02/01/2021",daterange,"<03/01/2021",schoolrange,{"school 1","school 1","school 2", "school 2","school 3","school 3"},subjectrange,"Art",projectstatusrange,{"finished","nearly finished","finished","nearly finished","finished","nearly finished"}))

  10. David says:

    Thank you for your help. Prior to requesting, I did look through the prior chats before requesting advice. Thank you for the formula provided. Initially the formula was not picking up any values, but was returning a 0. I tried substituting named ranges for the cell ranges in the provided formula and that did the trick.

    =SUM(COUNTIFS(daterange, ">=01/01/2021",daterange, "<02/01/2021",schoolrange,{"school 1","school 2"},subjectrange,"art",projectstatusrange,{"finished","nearly finished"}))

    Where daterange is the specified cell range for the dates, schoolrange is the specified cell range for school numbers, subjectrange is the cell range for the various subjects, and projectstatusrange is the cell range for the various project status’.

    I appreciate your expertise and help. I use and reference your blog and find it to be one of the better and more responsive blogs.
    Best regards-

  11. David says:

    Good day,
    I’m struggling with a Countifs formula and could use your help.
    I have two tabs-formula is in tab/sheet 1, data table is in tab/sheet 2.
    I’m trying to determine the number of times one of two project status appear based on certain conditions:
    On tab/sheet 2, the data is set up as follows:
    Column 1 is School 1, School 2, School 3
    Column 2 are the subjects: Art, math, science, language, etc…
    Column 3 is the project status: not started, started, in process, nearly finished, finished
    Column 4 is the date of the entry/status update
    I am trying to write the a formula that accomplishes the following:
    The number of projects between date range >=01/01/2021 to <02/01/2021 for just the the art classes from either school 1 or school 2 that are in either a “nearly finished” or “finished” status

    I’ve tried using if(and combined with a count if, but I continue to get #value errors.
    Any help is greatly appreciated.

    • Hi!
      Have you tried the ways described in this blog post? I hope you have studied the recommendations in the tutorial above. It contains answers to your question.
      Something like this formula:

      =SUM(COUNTIFS(D2:D9, ">=01/01/2021", D2:D9, "<02/01/2021",A2:A9,{"school 1","school 2"},B2:B9,"art",C2:C9,{"finished","nearly finished"}))

  12. Sheila says:

    I have to calculate child spaces for a month. I used S as sick. We allow 5 sick days per child per month to be counted towards compensation, anything over 5 days is not counted. The formula I used to count days for present was =COUNTIF($B11:$AF12,"P"). But I cant figure out the S days to minus the 5 allowable days. Any help would be greatly apprecied

    • Hi!
      I’m not sure I got you right since the description you provided is not entirely clear. However, it seems to me that the formula below will work for you:


      If this is not what you wanted, please describe the problem in more detail.

  13. Samara Salta says:

    Hey there,

    I have a data sheet with columns indicating characteristics that are labelled with numbers to indicate which characteristic. 1: Black 2: Yellow 3: Brown 4: White 1: Cat 2: Dog

    I would like to find out which cells in the spreadsheet have the two matching characteristics.
    eg. "black" "dog" So, the end goal is to have 1 number added to the answer box for each person in the survey who owns a dog that is black.

    =countif(Data!R1:R99, "2", Data!Q1:Q99, "1")

    Would you care to tell me what is wrong about my formula?

  14. RG says:

    Hello There,

    I have multiple columns, example:
    Code ; Environment; value
    xyz; Dev;1
    xyz; SIT;1
    xyz; PAT;1

    Now, i need to take only values which has Dev and either SIT or PROD or PAT, flag them True. if it is just Dev only they flag them False.

    Need your guidance. thank you

  15. Yash says:

    When using dates as the criteria arguments, do you have always specify in US date numerical format rather than UK equivalent?
    I live in the UK and so the convention we use to convert 1st June 2015 to numerical format is "01/06/2015". In the USA this would be 06/01/2015.

    Does excel functions only work with the later?

  16. Clyde Duque says:

    Hi, please help! I have 2 columns, Column A "Date" and B is status if "Passed/In Progress".
    I need to count the number of "Passed" using a date range provided in a cell. Here's a sample:

    COLUMN A. Column B. Column C. Column D Column E
    10/1/2021 Passed 10/1/2021 10/30/2021 2
    10/5/2021 In-Progress
    10/10/2021. Passed
    11/01/2021 Passed

  17. Regina says:

    Hi, I'm not sure how to put this in the formula and not even sure what function I need to use, can someone help me, please?

    I have 2 sheets named and with column names below

    Sheet 1 Name: Est Sheet (with data)
    Column A: Facility Name (with data)
    Column B: Department (with data)
    Column C: Est Asset (with data)
    Column D: Actual Asset (data needs to come from Sheet 2)

    Sheet 2 Name: Asset Located
    Column A: Asset Name
    Column B: Facility Name
    Column C: Department

    I would like to pull out the total numbers of asset per facility and department from Sheet 2 and show it on Column D of Sheet 1.

    How do I count the number of assets on each facility and department and pull out the sum to Column D of Sheet 1?

    Help, please. Thank you!

  18. Linda says:

    can someone help me to get below result, count # of material based on two conditions.
    work order Date material
    100 12-Oct ab
    200 13-Oct cd
    100 12-Oct ef
    work order Date material
    100 12-Oct 2

  19. Scott D says:

    I imported two separate reports into either same sheet or different sheets. Each report have in separate columns, b and ac, matching and unmatching number values. I need to identify a formula to return matching value from Report 1 (column b) Report 2(Column ac) to calculate total amount from Report 2 (Column ad if column b and column ac then match column e to column v and place total amount in column w) that matches the value from table array (column v match column e). As you can see below, in the table array (column v, data 3) matches from Report 1(column b, rev 3 and rev 7) with Report 2(Column ac, rev3) where the table array (data 3) calculates the total value to match all the criteria's of table 1 and table 2 and places the total amount from Report 2 (Column ad, $1.00 and $4.00). I hope this makes sense as this is difficult to explain.

    Report 1 Table Array Return Value Report 2
    Column b Column e Column v Column w Column ac Colum ad
    rev1 Data1 data1 ($0.00) Rev3 $1.00
    Rev2 Data6 data2 ($0.00) Rev4 $3.00
    Rev3 Data3 data3 ($5.00) Rev5 $10.00
    Rev4 Data4 data4 ($3.00) Rev7 $4.00
    Rev5 Data2 data5 ($0.00) Rev10 $1.00
    Rev6 Data1 data6 Rev12 $2.00
    Rev7 Data3 data7 Rev15 $3.00

  20. Danny says:

    I'm trying to use COUNTIF to look at 2 different collums and if both of the values are true to count, this is my formula but it is not working;
    =COUNTIF('2021 Requests'!C6:C440, "Granted",'2021 Requests'!D4:D440,"07/01/2022")

    Any help would be appreciated.

    • Ceilleon says:

      Needs to be COUNTFS not COUNTIF
      also the range of C should be the same size as the range of D
      so EX.
      =COUNTIFS('2021 Requests'!C4:C440, "Granted",'2021 Requests'!D4:D440,"07/01/2022")

  21. maddy says:

    I have three colms
    A B C
    Loss amnt reason
    Yes 100 Retrun

    i have tried countifs( B1:B10,"<100",C1:C10,"return") but actual picture will be on the basis of Loss ( Yes or No). what is the formula for that.

  22. Andrian Visitacion says:





  23. Douglas says:

    Hello there! First I'm working on a spreadsheet where there are sometimes multiple rows for a single machine, and sometimes there is only one, I'm trying to get a function that works in a similar way to the countifs, but instead of resulting the number of cells it gives me the "name" or "address" of the cell, Example: =countifs(J61423:J61463;J61460; K61423:K61463;K61460) -> It results "2" but what I want is "(J61459; J61460)" which are the cells that I need.

  24. Helen says:

    Can you please help? I am working from two tables. First table has a list of student group codes and the course department codes. The second table has a list of all the student names/their student group codes/course/department/course department codes, all in different columns. From table 2, I'm trying to do a count of total students in each student group codes in table 1 that shows up in each course department codes. Same student group code can belong to different dept codes.
    Raw data is in Table 2 in different columns. Example of columns header below
    Table 1
    Stu_Grp Dept Dept Codes Dept
    106100 2 Org_2200 Business
    107100 2 Org_2201 Management
    105100 4 Org_2400 Law
    102100 6 Org_2600 Marketing
    102200 8 Org_2800 Finance
    104200 4 Org_2400 Law
    104300 2 Org_2200 Business
    104400 2 Org_2201 Management
    105100 7 Org_2700 Accounting

    Table 2
    Student NameStud_Grp Dept 2 Codes Dept Description Dept 4 Codes Description Dept 6 Codes Descript

  25. Van says:

    Hello! I'm in need of a bit of help please :)

    In my worksheet, I have a drop down list in row G10:CK10 for "Completed", "Ongoing", "Cancelled".
    In the column G17:Y50, I have names of speakers, some of which are repeating names.

    I would like to count the number of "Completed" events for each speaker. I have tried the COUNTIFS function, but unfortunately using the formula below it keeps returning as a VALUE error:
    =COUNTIFs(G10:CK10, "Complete", G17:Y50, "Linda").

    I would if you would be able to help?

    Many thanks!

  26. bee phoutthakeo says:

    I need a little help :)
    I have a excel file with some documents with bill ID and Dealer ID. I want to count number of dealer who has sold each product. Can you help me find a formula as detail below:

    Date dealerID Bill Number Product ID Amount
    23-03-21 68345307 21016501146004 5 1500
    23-03-21 68345307 21016501146004 6 500
    23-03-21 68345307 21016501146004 7 1000
    23-03-21 68345307 21016501146004 8 1000
    23-03-21 68345307 21016501146004 9 1000
    24-03-21 963949731 21016601151003 0 100
    24-03-21 963949731 21016601151003 2 100
    24-03-21 963949731 21016601151003 5 100
    24-03-21 963949731 21016601151003 7 100
    24-03-21 963949731 21016601151003 9 100
    25-03-21 99336636 21016701145002 0 2000

    Product ID Total Amount No. Bill No. Dealer
    0 2100 2 ?
    1 0 0 ?
    2 100 1 ?
    3 0 0 ?
    4 0 0 ?
    5 1600 2 ?
    6 500 1 ?
    7 1100 2 ?
    8 1000 1 ?
    9 1100 2 ?

  27. Marty says:

    please see below, i have 2 columns, first one are the jobs working on, second column is phases in the job, how i can sum, count each phase for this job repeating in the column? different jobs may have same phases, so need phase column be dependant on job column... please help

    job phase
    3156 112
    3156 541
    3137 541
    3156 99020
    3156 99020
    3137 541
    3137 541
    3156 99020
    wip wip

  28. Craig says:

    Hello, I've searched multiple threads and cannot find a combination that might help my scenario. I'm using COUNTIFS successfully. Ex. =COUNTIFS(A:A,"employee",C:C,"product") But how can I add a third criteria that counts ''repair order" only once if it is replicated? I think the correct term is 'Distinct'.
    Here is a small sample where the result = 6
    However Repair Order 206189150 is duplicated so the desired result is = 5

    employee repair order product
    318 206188973 ABLAST
    318 206189055 ABLAST
    318 206189150 ABLAST
    318 206189150 ABLAST
    318 206189160 ABLAST
    318 206189188 ABLAST

    I hope this is clear and I'm sorry about formatting.
    Thanks in advance! - Craig

  29. David says:

    Hi there,

    second day in a row, sorry about that.

    Is there a way to search across multiple sheets (i know that is a VLOOKUP) but to return values from the search?

    In this case I have data from various cities, (all sheets are the same layout) and i want to look up the Sector (coloum D) for say "Construction" and return the total cost across all sheets (column F)

  30. david says:

    Hi there, Im trying to return a result if one 'phrase' is met, and then one do have a difference result if one of 5 others.

    I had a try but seem to have failed miserably with the second criteria/calculation

    please help

    IF(SUM(COUNTIF(E3,{"*In work as a result of LVP*"})),B3,""),(SUM(COUNTIF(E3,{"*In work through other means*","*Awaiting a start date*", "*Out of work*", "*Health Condition*", "*Other*"})),(B3-(B3*2)),"")

  31. Terry says:

    I am trying to use the Countifs to count the number of cells that fall within a specific date range and are between two values.

    Example: If I want to know how many cells are between 40 and 60 (Cell E) and between the dates of 3/1/21 and 3/31/21 (Column A)

    Formula I have been trying to get to work is
    =COUNTIFS($A$4:$A$1000000, ">="&G5, $A$4:$A$1000000, "<="&H5,$E$4:$E$1000000, "&=40")

    however, its returning over 27K as the count. I know I only have 1365 cells in this date range.

    Any help would be appreciate.


  32. Bryan Haynie says:

    I have a need for a 3rd criteria. Using your example I would want it to countif Susan has a project, with a start date, but no end date. The example I am looking at is under "How to use COUNTIFS with wildcard characters".

  33. Joshua says:

    if having a range of cells (D3:M37) where certain cells contain text: Yes, No, Maybe, how to return a result in another cell as the Yes or No or maybe correspond to a name in column B, for example, cell F3 has a NO the result (wanted to appear in P4) should be B3 name.
    Hope this make sense
    Thank you.

  34. Dati says:

    Hi, I've been stuck at this for hours.
    I'm supposed to Input either a "Yes" or "No" or blank for 12 columns in a single row.
    However I need a formula to Prioritize "NO" over the other answers.
    1. if there isn't "NO", but there's "YES" and blanks, then the cell should reflect "YES"
    2. If there isn't "NO" or "YES", the cell should be blank

    I tried Match and CountIF formula but i can't get the result i need.
    Any help would be greatly appreciated!

  35. Ken Bone says:

    Could you please help me
    If in One Column I have Y 2,Y 1,Y 6, N3 is there a way that i can sum the Numbers only

    • Hello!
      If I understand your task correctly, the following formula should work for you:




      I hope it’ll be helpful.

  36. Cindy says:


    I've been spending days on getting the formula right, but still uncertain how to get the right info.
    I've got two columns with different dates: Start Date (A) & Resignation Date (B).
    Currently using =COUNTIFS(A3:A143, "=",B3:B143,"=>1-90" but doesn't seem to give the right answer.

    I would like to calculate how many people are resigning within 3 months, between 3-6 months, between 6-12 months. Any idea how the formula will look like?


  37. Huy Lam Nguyen says:

    =SUM(COUNTIFS('SACE stg 2 2017'!F:F,OR('SACE stg 2 2017'!$F$1253,'SACE stg 2 2017'!$F$1256,'SACE stg 2 2017'!$F$1478,'SACE stg 2 2017'!$F$1484,'SACE stg 2 2017'!$F$1490,'SACE stg 2 2017'!$F$1495,'SACE stg 2 2017'!$F$1502),'SACE stg 2 2017'!G:G,'Lingustics subject'!A3), COUNTIFS('SACE stg 2 2017'!F:F,OR('SACE stg 2 2017'!$F$1253,'SACE stg 2 2017'!$F$1256,'SACE stg 2 2017'!$F$1478,'SACE stg 2 2017'!$F$1484,'SACE stg 2 2017'!$F$1490,'SACE stg 2 2017'!$F$1495,'SACE stg 2 2017'!$F$1502),'SACE stg 2 2017'!G:G,'SACE stg 2 2017'!$G$55))

    This is my formula, I used the or statement to select a wide range of data that could include in a range, but it seems to didn't work. How can I fix this?

  38. Manthan says:


    I have following large set of data.

    Catalogue Lot Count
    HBI66545 1320000531 2
    HBI66545 1320000531 2
    HBI66545 1320000531 2
    HBI66545 1319000101 2
    HBI66545 1320000531 2
    HBI66545 1320000531 2
    HBI66545 1319000101 2

    I have used this formula to count.

    But my problem is I would need sum of Catalogue and Lot which should be 5 for 1320000531 and 2 for 1319000101. Could you help me solving this?

    Thanks heaps

  39. Ravindra Bisht says:

    How can I use CountIFs function while counting the data of specific individual for a specific range of dates. Example, I have list of names in column A (from A2 to A20), their daily working hours is between column C2 to AF20 (31 days). Now I want to calculate number of days each individual did less than 5 hours shift, number of days an individual was not present in that month, total working days etc. I know I can do all these calculations for each individual at the end of the last column but I am pulling this data at another sheet and the names may not be in same order.

    Is there any other way other than CountIFs? Any help would be appreciated.

  40. Didi says:

    I have a spreadsheet that i want to return a count across a row if two conditions are met.

    please whats the best way to write this code =if(AC3="Reject", AF3="vendor", Count(f3:Y3))

    when i wrote this code, i noticed the ones that met the condition only returned "True" instead of counting across the row, see below.

    Number of Rejects Due Supplier

  41. Carol says:

    Hi - i am trying to count the number of dates in a date range and using a countifs formula. Such as:

    Where B2 refers to Start Date & B3 refers to end date (e.g. B2 = 01/04/2021 and B3= 30/04/2021)

    It is calculating the dates but is not including the start(B2) and end date(B3) rather just the data greater to or less than the start(B2) and end dates(B3)

    Do you know how to include the data for the dates noted in B2 and B3?


  42. uday says:

    Hi , i am looking formula to rid of all the duplicates & the originals in comparision data . some duplicates starts with "."
    Just example


    Comparing with

    I need to remove all "" . i have sheet of of 10000+ in existing & comparing have "2000+" .
    how to remove the duplicates even it have "." in starting .

    i am using the formula of -=IF(COUNTIF(A:A,A2)=1,0,1). it detecting the exact duplicates but not catching any thing with "." in starting.

  43. Heidi says:

    Hi Alexander,

    I'm trying to create a formula for this scenario. I have two columns, in each column there are only two texts that can be selected from a drop down (I'll call them "Text123" and TextABC"). I would like to create a formula that counts the total results for each for both columns, however, if "TEXT123" was selected in row 1 for both columns 1 & 2, I would only need to count it as one, not 2. How do I create a formula telling excel to count it only once per row, but for two columns total.

    Thanks so much in advance.

  44. Paul says:

    Hi Alexander,

    My spreadsheet is quite simple, it has 3 columns.

    Column one has type of activity. (for ease of use, we can say Walk, Run & Swim)
    Column 2 has only 2 options "1st Pass" or "Not 1st Pass".
    Column 3 has a date.

    I need to have a count depending on the month & year.

    I can get each activity & whether its 1st pass or not 1st pass. Input is from Row 3 downwards.
    My problem is when I am trying to choose month = 8 & year = 2021.

    Formula just on basic Walk * 1st pass is =COUNTIFS(Applications!$A$3:$A$974,"Walk",Applications!$B$3:$B$974,"1st pass")

    I have a table which splits each activity (rows) and months (columns). I would like to return the count of 1st pass walks in each month & year? I have used Month & Year function with SUMPRODUCT, but they seem to cause issues with COUNTIFS.

    I was trying (year I am wanting to use is in C1 so I can change review previous years- in below formula looking for August in the year provided in cell C3):

    =COUNTIFS(Applications!$A$3:$A$974,"Walk",Applications!$B$3:$B$974,"1st pass",Applications!$C$3:$C$974,MONTH(Applications!$C3:$C974)=8,Applications!$C$3:$C$974,YEAR(Applications!$C3:$C974)=$C$1)

    • Paul Again says:

      Messed up down the bottom:

      I was trying (year I am wanting to use is in C1 so I can change review previous years- in below formula looking for August in the year provided in cell C1):

    • Hello!
      If I understand your task correctly, the following formula should work for you:

      =SUMPRODUCT(--(A1:A10="Walk"),--(B1:B10="1st Pass"),--( YEAR(C1:C10)=2021),--( MONTH(C1:C10)=8))

      If this is not what you wanted, please describe the problem in more detail.

      • Paul says:

        Thanks Alexander,

        I am looking to be able to return a result through countifs while searching for specific month & date within the range.

        Just say date values fill up cells A1:A10.

        How would I write a countifs formula searching for the month 8 (Aug) and year 2021?

        Thank you for your review.

  45. Rasheed says:

    Hello ,
    Can u help me to set the below formula
    =IF(B4:B30,"Purchase Invoice",COUNTIFS(K3:K30,"1-20"))
    Thanks in advance

  46. ANT says:

    - C1 C2 C3 C4
    R1 Apr-21 Apple 10 Delivered
    R2 Apr-21 Bannana 15 Pending
    R3 Apr-21 Oranges 23 Delivered
    R4 May-21 Apple 12 Pending
    R5 May-21 Apple 45 Delivered
    R6 May-21 Bannana 27 Cancelled
    R7 May-21 Oranges 24 Pending
    R8 Jun-21 Apple 11 Cancelled
    R9 Jun-21 Apple 10 in Transit
    R10 Jun-21 Bannana 26 Cancelled

    need to filter in c1 ( apr, june), then c2 (oranges, apple), then c4 (delivered, pending); the answer should be 2

    I need countifs in single formula for above; please advise

  47. Alexsis says:

    Question... I have 3 variables in 3 separate columns that I need to populate a Count for. Each variable needs to be true in order for the line to be counted. Each variable is a filtered/required criteria.

    For Example--all variables need to be true in order to be counted:

    Column A (Request Priority) Column B (Day) Column C (Hours of Operation)
    Medium Sunday After Hours
    Medium Sunday After Hours
    Critical Thursday Standard Hours
    Critical Thursday Early Hours

    Criteria Counts
    Medium, Sunday, After Hours = 2
    Critical, Thursday, Standard Hours = 1
    Critical, Thursday, Early Hours = 1

    ^Looking for a formula that provides the above output for about 400+ rows

    Thanks so much!

    • Alexsis says:

      I've tried the following formulas as well:




      ^This last one produces 200+ values, so it's not what I'm looking for--it's counting them all individually instead of making them all a criteria of the equation.

      • Alexsis says:

        Thank you for your suggestion--unfortunately the formula isn't working. I'm pretty sure it is what I want, but it's only returning a value of "0" when it should be returning "1".

        Does the fact that it's trying to count a cell that has a formula vs. a number/text affect it?

        For example:
        1. The cells/column containing the Day is a referencing a time an date stamp but formulated to only capture the day. So the formula sitting in the cell of column "CALCULATIONS!$AT:$AT" is actually "=CALCULATIONS!B:B" with formatting changes.

        2. Also, the cells/column containing the Hours of Operation are also contain a sorting formula. "CALCULATIONS!$AX:$AX" is actually "=IF(AND(AW200>=TIMEVALUE("00:00:00"))*(AW200=TIMEVALUE("8:00:00"))*(AW200=TIMEVALUE("17:00:00"))*(AW200<=TIMEVALUE("23:59:59")),"After Hours","TBD")))" Where it then spits out the according values: "Early Hours" "Standard Hours" "After Hours".

        Is there a way for Excel and/or Google Sheets to ignore the formulas and focus on the final value? I notice that when I override the formulas for both columns and just type in the value (Early Hours & Sunday) the calculation seems to work/count properly.

        • Hello!
          I wrote this formula based on the description you provided in your original comment. Please note that if you’d provided me with a precise and detailed description of your task from the very beginning, I’d have created a different formula that would have worked for your case.
          Excel works with values that are entered into cells or returned by formulas. If the cell contains a date, and you have set the custom date format "dddd", then in the cell you will see, for example, Monday. But in fact, it is a date and not a text.

  48. Karla says:

    Use a COUNTIFS formula to calculate Number of Product IDs by store location and product type

    Product Category Product ID Store Location Sales Revenue
    Apparel & Accessories 402850 Boston 17 $2,499
    Apparel & Accessories 436987 Boston 98 $784
    Apparel & Accessories 764613 Boston 51 $6,732
    Apparel & Accessories 243484 Chicago 32 $3,072
    Apparel & Accessories 522010 Chicago 171 $25,650
    Apparel & Accessories 346155 Chicago 51 $3,876
    Apparel & Accessories 181763 Chicago 118 $10,030
    Apparel & Accessories 410456 New York 52 $2,340
    Apparel & Accessories 454175 New York 30 $3,960
    Consumer Electronics 426853 Boston 114 $4,446
    Consumer Electronics 815098 Boston 49 $5,537
    Consumer Electronics 209537 Boston 155 $21,390
    Consumer Electronics 765870 Boston 101 $3,535
    Consumer Electronics 747542 Chicago 149 $11,324
    Consumer Electronics 177975 Chicago 119 $17,850
    Consumer Electronics 840614 New York 97 $3,298
    Consumer Electronics 271572 New York 127 $17,907
    Consumer Electronics 367240 New York 104 $12,584
    Consumer Electronics 791819 New York 91 $9,282

  49. CJ says:

    Hi, I am trying to count the number of times a two separate strings of text appear in a column that also fall between two dates. I can get it to work if only looking for one string of text but am unsure how to look for two or more.

    For example in my 'D' column I am looking for the number of times the text 'S05' appears if it falls between the dates 01/04/2019 and 01/04/2020 in column 'F'. The formula I currently have for this is:


    This works but I'd also like it to count the number of times the text 'HINGED5' appears in column 'D' at the same time. Are you able to assist?

    • Hello!
      If you want to use OR logic, try this formula

      =COUNTIFS($D$10:$D$32981,"S05*",$F$10:$F$32981,">=01/04/2019",$F$10:$F$32981,"<01/04/2020") + COUNTIFS($D$10:$D$32981,"*HINGED5*",$F$10:$F$32981,">=01/04/2019",$F$10:$F$32981,"<01/04/2020")

      If you want to use AND logic, try this formula

      COUNTIFS($D$10:$D$32981,"S05*", $D$10:$D$32981,"*HINGED5*", $F$10:$F$32981,">=01/04/2019",$F$10:$F$32981,"<01/04/2020")

      This is described in the article above.

      • CJ says:

        Thank you. I did try that formula after reading the article the first time but couldn't get it to work so I must have mistyped something. This is working perfectly for me know, much appreciated.

  50. Lee says:

    Hi, I need to work out a formula for the following:
    I have 5 rows with different info...
    A1 = date, A2 = name, A3 = description, A4 = shop, A5 = amount.
    Now I have to add the total spent for each name and for different expenses.

    For instance, Sam has spent P500 on employment cost, P200 on production cost and P3000 on capital investment

    Sarah has spent P1000 on employment cost, P200 on production cost and P3000 on capital investment.

    Now I have to calculate only employment cost and production cost for Sarah and then seperately for Sam as well.

    How do I go about? Please help.....


  51. Aron says:

    I am trying to count cell-specific values using "in-cell dropdown". I am able to count each of these using the "countif" formula, but how can I assign a value to each. An example would be I have "green" with cell values of .5, 4, 1 & 8.5 and "yellow" with values of 1, 10 & 3.5. How can I add all of these numbers together, for each of the different in-cell options?

    I hope this makes sense. I have a good basic knowledge of excel and have been trying to learn more.

    Thank you!

  52. Andrew Ainger says:

    Hello, i want to know if there is a formula that picks up first Column A is filled but Column B & C are Blank?
    Thank you

  53. Lisa says:

    Hi, I am trying to use the COUNTIFS function as below...
    Column A "start date", I want it to count all dates before 01/04/2021 but then also count in Column B "end date" all dates after 01/04/2021, there are 5 in my test sheet but it's only pulling two when I use this formula =COUNTIFS(Participants!A:A, ""&"1/4/2021")
    I need it to first count those who started before 1st April 2021 then out of those how many finished after 1st April 2021 - please help!

  54. Dave says:


    Novice here looking for help!

    I’m looking to add up the total volume in column A of attributes in column B but only if column C contains the word scan.

    A B C D
    4 Apples Scan 1 Jan
    4 Pears Scan 2 Feb
    2 Apples 9 Feb
    2 Apples Scan 17 March
    1 Scan 21 March

    So I’d end up with:

    Apples = 6
    Pears = 4

    I also need the formulae to work if the table has been filtered. I have a column D with a date in it so if I filter the data to just show January dates for example it would have Apples = 4, Pear = 0.

    Hope that all makes sense!


  55. RT says:

    Hi - I am trying to create a COUNTIFS to give me a total count based on 5 criteria to be satisfied. 2 of my criteria includes counting how many rows have a value <0.1% , however the formula isnt working. It works however when i use a range 0.1%-1% for example. Is this because of the signs?

  56. Nitin says:

    Hi Team,
    My Question is the expected result count = 3 which is not coming with below Query.


  57. Joe says:


    I have a spreadsheet containing tasks and the percentage of completing each task, I am trying to get the number of tasks which 100% completed using function CountIFS as following
    =COUNTIFS(B5:D47,"*leak test*",F5:F47,"=100%")

    each time doing that I got error #VALUE! , So Could you Please Help, Note: leak test is a repeated task


  58. David James Carl Rotamula says:

    Good day! is it possible to count data in a single criteria with multiple data inputted in a cell?

    Column 1: Gadget Ownership
    Cell 1: Laptop, Desktop
    Cell 2: Smartphone, Desktop

  59. Tapomoy Chakraborty says:

    I have Yes/No in a column. I want to count all "No" till it encounters the first "Yes".Please help

  60. Mauro says:

    Hello Sir, first of thing, thank you very much for your help with a lot of information in your website, unfortunately, I am still having a problem. Could you help me please?

    The formula to count and multiply that I am using is:


    However I want count only text values (GR, CH, IT, MI) and multiply by 4 and 10, and not the values (FER, GER). In the same cell I can setup all the values with menu row. If I set up the value FER or GER, the cell dont will be counted.

    thanks in advanced.

  61. Uday says:

    Hello Sir, I need help with the same kind of a situation. I have multiple criteria from the same column so i am using an array. I am using the below formula but seeing incorrect results.. please suggest an alternative. I will try to put it across as good as possible but please let me know if you need more information.

    =SUM(COUNTIFS(CriteriaRange1,{criteria 1, criteria 2, criteria 3},CriteriaRange2,{criteria 4, criteria 5, criteria 6},CriteriaRange3,{criteria 7, criteria 8, criteria 9}))

  62. Crislyne Wite says:

    Hi i need help with my table can you help me my table goes like this
    Term Definition Function/formula
    1 Adding
    2 Subtracting
    3 Multiple
    4 Divide
    5 Sum
    6 Min
    7 Max
    8 Count
    9 Counta
    10 Average
    11 Median
    12 Concatenate
    13 If
    14 Countif
    15 VLookup

  63. Katrina Igonia says:

    Hi! I am trying to create the count if function with multiple criteria, but I cant seem to get it to work. This is for scoring a particular skill with a set score for each questions. I don't have any problems if the score is constant, but how about if I have 2 scores?

  64. Md Abrar Saad says:

    Hi Svetlana,
    I am looking for a solution where I will search 3 values in one column like "cancelled" or "pending" or "in transit" and then pick the corresponding value in the product column in a list. So I want index with countif, if that makes sense to you. Because match can not find 3 values and then give me the corresponding values in the product column.

  65. Curtis T says:


    I have a question - What formula do I use when I have column that shows OPEN (AR3 cell) and all the tally numbers below AR3 cell AR4 to AR122 to match for QTY on hand column (D3) for each P/N D4 thru D122. Next day the OPEN will move to AT3 cell and AR3 cell will be closed.

  66. Bill says:


    I am trying to use countifs using a range. I would like to it to count items that meet the first 2 aspects ('Sheet1'!$C:$C,"PHASE",'Sheet1'!E:E,"CONTACT") but the third aspect I would like it to count a range.

    For a single column in the 3rd aspect, this formula works:


    The issue I am having is that I would like to count for a range in the 3rd aspect. It would look like :


    I tried cheating and using this:

    COUNTIFS('Sheet1'!$C:$C,"PHASE",'Sheet1'!E:E,"CONTACT",'Sheet1'!AA:AA,"CRITERIA") etc.

    This really bogs down the whole workbook.

    What would be a better way to accomplish the same count? I haven't used VB in awhile but would be open to revisit if it can help here.

    Any help is highly appreciated.


  67. Mqondisi says:

    hi. i have a question.
    say i have 6 sheets in my excel system and all the sheets in column A have dates then column B has a name. so i want a formula that count the name if it falls in a certain date. But in the case that the same name appears in all the 6 sheets on the same date i want it to only count the name once. May you assist.

  68. toni says:

    I want to ask how if I need to find 2 criteria on 1 range, example: I have data apple, banana, grape, coconut and I need to count apple and coconut in 1 row

    • Hi,
      Have you tried the ways described in this blog post? Pay attention to the following paragraph of the article above — How to count cells with multiple criteria (AND logic)
      The formula will be something like this


      This should solve your task.

  69. Patrick says:


    In the example below, I'm trying to figure out a formula that will count the number of tags that have task progression. If a tag has multiple tasks that are "Done" I only want the count to be 1. Below the count should be 3. I would also like to be able to have a count for "Type A" (count=2) and "Type B"(Count=1)

    Tag Type Task Progress
    B345 Type A 1 Done
    B345 Type A 2 In progress
    B345 Type A 3 In progress
    R378 Type B 1 In progress
    R378 Type B 2 Done
    R352 Type A 1 In progress
    R352 Type A 2 In progress
    R352 Type A 3 Done
    R352 Type A 4 Done
    R843 Type B 1 In progress
    R843 Type B 2 In progress
    R843 Type B 3 In progress

    Thank you

  70. beenarani says:

    in the below formula when i give a single reference as A14 it is working fine if i give multiple range from A14 to A16 this formula is not working
    =countifs('ABC Daily'!$A$3:$A$100,$A$14,'ABC Daily'!$R$3:$R$100,$M3,'ABC Daily'!$S$3:$S$100,Q$1)
    could you please me to solve this

  71. Linisha says:

    Hi, please advise how to use countif formula if figures are in time
    Example : Total 10:26 9:54 10:15 9:21 9:30 9:55 00:00 00:00 9:39 4:15 9:28 9:57

    Now i have to calculate in above data figures less than 7:00

  72. Priyank Doomra says:

    I am trying to use function countif with greater than or equal to criteria in a particular list.
    e.g there are 70 numbers in a list. Criteria checks numbers less than 50, 50 to 100, 100 to 150, 150 to 200 and above.

    Now from the same count, i want to search the maximum and minimum number from same.

    Please help on this.

    • Hello!
      You can use the COUNTIFS function as described in the paragraph above: How to count numbers between 2 specified numbers. Then use the MAX function to find the largest number.
      Also you can do calculations with one array formula and FREQUENCY function.
      I hope I answered your question. If something is still unclear, please feel free to ask.

  73. James says:

    =COUNTIFS(DB10,"",DG10,"") does not work. I see your examples have ranges but in my situation I need a formula to only count specific cells with a date, not through a range. My understanding is counting cells with different dates can be an issue because the dates are numbers and text so I use anything. works in a range with dates in some cells and no dates in other cells and nothing else.
    What I am trying to calculate, in a very basic way, is the number of cells with a date.

    Thank You

    • Hi!
      Dates in Excel are stored as numbers. If you write down the date as text, you cannot perform any calculations with it.
      Here is the article that may be helpful to you: COUNTIF formulas for dates.
      For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
      It’ll help me understand it better and find a solution for you.

  74. Mohamed Elghazaly says:

    Hello ,

    I have a question

    I am trying to create a formula that is excuted as following:

    I am working on 2 spreadsheets(tabs) named indicators and FNCI maj :

    in spreadsheet 1 FNCI maj there are multiple dates from 2017 till 2021

    in spreadsheet 2 indicators there are indicators where i am applying the formula

    i want a function that could count the number of cells that contain the month march and are in year 2021.

    So basically counting all the cells that contain a given month in a given year ,

    i've been trying but without success

    i tried using this formula

    =SUMPRODUCT((MONTH('FNCI maj'!B2:B404)=3)*(YEAR('FNCI maj'!B2:B404)=2021))

    Thanks for your help

  75. Sam says:

    How would I count instances of values over a range where a cell contains multiple values? I'm collecting data from a Forms for Excel survey where it separates multiple choices as "Choice A;Choice B; Choice D; All of the above"

    Is there a version of COUNTIFS that will read that range and count instances of just one of these, when the cell may contain more than one? I guess I want this to work kind of like the Find All function

  76. Michelle says:

    I have an excel document with three tabs named Cases, Closed Cases, Collection Sheet. On the Collection Sheet tab I collect data on cases i.e. open, closed, etc. I have copied all the closed cases onto a new tab - Closed Cases as they were all on the Cases tab previously, however doing this, the formula that was put into the Collection Sheet to count them is no longer valid as I have moved the data (hope this makes sense). Therefore I am trying to put a formula on the closed cases tab to count all of the columns with a 'C'. The previous formula was =COUNTIF(Cases!04:0911,"C"). I naively thought if I changed Cases! to ClosedCases! this would solve my problem but no. Can you advise what formula I need to put in please?

    • Hello!
      If you weren't copying, but moving the data, the formula would change automatically. I recommend checking the sheet name in the formula - Closed Cases or ClosedCases. If this does not help, re-specify the range with the mouse when correcting the formula.

  77. Peter says:

    Need assistance with the following:

    =SUM(COUNTIFS(Sheet1!$C$10:$C$27;"Eastern";Sheet1!$F$10:$F$27;{"1";"2";"4";"6";"7";"12";"13";"27";"28";"31";"32";"33";"34";"35";"37";"43";"45";"46";"48"}; Sheet1!$N$10:$N$27;{"File";"Incomplete";"Detected";"Withdrawn"}))

    The selection return "0" even though a record exist.

  78. Glyn says:

    Hi Alexander

    I must admit when I first saw your latest reply to this problem I still couldn't see why the formula wasn't working but then suddenly, just by chance, I noticed the {} surrounding the criteria and behold when using these the formula works.

    It was just pure luck I eventually noticed my error.

    Thanks for your help though.

  79. Glyn says:

    Thanks Alexander for your reply.

    The error I get is

    The formula I'm using is the one I put in my original post above and there are no semicolons in sight. I'm not sure what you mean by "...what sort of quotes are you using." All I can say is the quotes are those used in the aforementioned formula which again is


    I hope this clarifies things and I look forward to your suggested solution.

    Many thanks

  80. Glyn says:


    I'm having difficulty with one of your suggested formulas and in particular one which is covered under heading

    and sub heading.

    Formula 2. SUM COUNTIFS with an array constant

    The formula is 'SUM(COUNTIFS(range,{"criteria1","criteria2","criteria3",…}))' and it just isn't working for me. I keep getting a warning that it isn't a valid formula.

    Is there a minimum Excel version that this only works with?

    I'm sure I'm applying it correctly but just in case I'm missing something I have a table 49 rows high and column B contains a list of 6 different names which appear randomly and are repeated randomly. Two of the names are Alan & Richard who both appear numerous times so I created the following formula to count the rows that contain either


    But, this doesn't work. Please let me know what I'm doing wrong.

    Many thanks.

  81. Roshan says:

    =COUNTIFS('Loading Summary'!A:A, B3, 'Loading Summary'!E:E, "*Y*") This works,

    but this doesn't work =COUNTIFS('Loading Summary'!A:A, B3, 'Loading Summary'!E:AH, "*Y*")

    I want to give the range from Column E to Column AH to check if there's letter "Y" for a specific Unique ID in Column B3 and count how many are there

  82. Ben says:

    Hi, I realized I have exactly the scenario that can't be covered by COUNTIFS (point 2 under Things to Remember): "Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument)."

    Illustration for simplicity: Col A has country values. Col B to D have 3 survey question responses.

    With a simple COUNTIF, I can count how many "Strongly Agree" from B to D.

    But I'm trying to those who "Strongly Agree" from "USA" only.

    The naive way is to expand Country to 3 columns so that the range matches, but is there a better way? Also, I'm dealing with..... OMG about 100 columns PER question. My column names are in the triple alphabets!

  83. Leanne M says:

    Which formula do I use if I want to count the number of entries in one column that refers to a specific month (e.g. how many entries for the month of March) that also has an entry (of any written text) in another column (this will be a column that refers to a specific behaviour but could be varied for each row e.g. physical aggression in one row but verbal aggression in another row)?

    Hope you can help.

  84. Nora says:

    Hello! and thanks a lot for your response. I have tried all possible options of countifs I thought to have understood... the question is; have I done it correctly....? I doubt it.... :(

    From your suggestion, I tried

    The range columns "B:T" and (criteria, branch, call outcome and moth)=0

    Selected all the range where the data is and choosing criteria 1,2 &3; Branch, month, and call outcome... but if this option can be used in this scenario, would the range for the constant array be grouped separately from the other two criteria?

    Could it be that countif is not the right formula? I have looked into vlookup, xlookup and sumproduct but I am not sure they are the right formulas.

    I have listed the data below, I hope this helps as no option to paste a screenshot here.

    CALL OUTCOMES - (these are 15 outcomes to choose from; listed below, in columns (I,L,O,P,Q,R,S,T) each client may have a different outcome each time in the 8 calls.

    Call other time (see notes)
    FE - Incorrect number
    FE - Message left on machine
    FE - No answer
    FE - Pt not in
    FE - Pt. moved out
    FE - Phone unobtainable
    First Consultation
    FE FU - call another time
    FE FU - No answer
    FE FU - Pt. Abroad
    FE FU - Pt. not in
    FE FU - Unwell
    FE - Decease

    BRANCH is in column F

    MONTH in column B

    Thanks again, for looking into this. I hope this makes the question a bit clearer.

    • Nora says:

      Alexander, thank you so much for your help!! I am so grateful and very impressed with how kind and patient you have been.

  85. Nora says:

    Hello, and thank you in advance for your help. I need to collate from a data set of a calling center the following:
    1. Branch
    2. Month
    3. Call outcomes collected 8 colums (I,L,O,P, Q,R,S,T). There are 12 different call outcomes eg (didn't answer, person not in, etc) so, the report tells me:
    In April, Branch "A" reported that 10 calls weren't answered, 5 the person wasn't in and so on
    I have tried COUNTIFS but does not do the trick... I get VALUE error. Is this because one criteria is counted several times in different columns some of which are adjacent? or this is not the formula i should use?
    I hope this makes sense, thank you!

  86. Jana Mariakova says:

    Hi there,

    I am having a dataset of people contacting me with Hours of the day (ColA), Date (ColB). Now I want to create a table where I will see how many times in that hour someone contacted me so I can create a hit map. I am quite struggling with what formula to use which will return the number of a contact in that hour of the specific day. Any help?

  87. shikhar says:


    My query might be basic but I am not able to solve it.
    I have the below table (part of a large database). The first column is product type and the rest columns are product SKUs with quantities in data fields. There are 2 blanks (3rd column 4th cell and last cell of the table). I want to find how many non-blank cells of each product type are there. "-" is a non-blank cell but the quantities are not clear. A blank cell simply means there is no such SKU for that product.
    I was thinking of COUNTIFS but cannot create anything.

    Please help. Thanks a lot.

    Type I II III IV
    S 25 - 50 -
    I 25 12 2 12
    S 1 - 2
    A 25 - 33 21
    I 12 - 1

    • shikhar says:

      just to clarify, in the third last row, the quantities are 1, blank, -, 2 and the last row has quantities 12, -. 1, blank.

      • Shikhar says:

        Thanks, Alexander.

        But that example has only one type of data (i.e. numbers) on which there are conditions.
        In the table I have, the first criterion is matching the text and then other criteria have to check against numbers, special characters, and blanks. A simple countifs won't work I guess. It has to be a combination of other functions as well.

        The answer I am looking for would say something like:
        Type S and type I have 7 non-blank data fields and Type A has 4 non-blank data fields.


  88. Sylvia de Vlaming says:

    If I have a sheet that contains dates in Column B (Heading row for Column B has a start date in B1 and End date in B2) and multiple other columns, one (Column L) contains specific words.
    How can a count the number of specific words, in Columns L that fall between 2 dates in Column B?

    For example I have dates from January 1 to March 31 in Column B. I have the word Weston in Column L multiple times. I want to find out how many times Weston between between January 10 to January 16.

    I've tried Countif, Countifs, if(and, if(or, nested if. I am pretty good with excel and teach it, but this one is stumping me.


  89. Mhai says:

    Hi Im trying to look for a formula for this scenario, I have product a, b,c,&d (up to z or more)

    each product can fall in different levels that are updated daily between level 1,level 2 and level3. Is there a formula that can generate daily(todays date) numbers per level for each product?

    I hope you understand what Im trying to say

    logged as

    PRODUCT column 1 , LEVEL column2 , DATE column 3

    a level 1 march 24

    b level 2 march 23

    c level 3 march 24

    d level 1 march 22

    HOPING OUTCOME in separate sheet)


    Column 1 level , column 2 total number of account that fall on todays date

    LEVEL 1 - 1

    LEVEL 2 - 0

    LEVEL 3 -1

    Thank you

    currently my brain is twisted and for me to generate that is to update manually the range daily =COUNTIF(V1581:V2983,"LEVEL 1") which is very hustle because I need to change all levels (16) daily range and rearrange all products that fall on the todays date

  90. Chris Asman says:

    I am using a COUNTIFS function to build a report but need one of the many criteria to be a calculation. Specifically I need one of the criteria to count if the Completion Date column is a date after the Due Date column. The formula will be modified to also count when Completion Date ">10" days after Due Date to be counted. How do I embed this calculation comparing dates in a COUNTIFS function?

    It is a large data set of over 1,000 rows and it is for a daily report, so row numbers vary daily but column headings do not change. The dashboard tab is where the formula will reside but the COUNTIFS function pulls from different tabs in same spreadsheet if that matters.


    • Hello!
      Unfortunately, without seeing your data it is impossible to give you advice.

      I'm sorry, it is not very clear what result you want to get. Could you please describe your task in more detail and send us a small sample workbook with the source data and expected result to Please shorten your tables to 10-20 rows/columns and include the link to your blog comment.

      We'll look into your task and try to help.

  91. Stephen Bryant says:


    I'm pulling my hair out. I'm trying to count the number of cells where one range contains specific text and another range is less than today's date. I need both conditions to be true before the cell can be counted. The formula below is not working. Should I use a function other than COUNTIFS?


  92. GIRI BABU PV says:

    pls help me for the below.
    A series of numbers repeated many times in a database for certain day. How to count the repeated occurrence of the series of numbers on that particular day in the database.

  93. Dee says:

    For the table below I'd like to count the number of staff leads who had at least one encounter in a specific time frame and the number of these who's last encounter was in a specific region

    I'd like to accomplish this using a single cell formula/array formula with no helper cells/columns.
    If it helps in understanding the formula feel free to show the helper cells but use of helper cells is not the way I'd like to do this -- since the table/worksheet is dynamic and i'm interested in using workbook real estate for other data.
    I'm not good at vba, so, while it may another option it would be a steeper learning curve for me to understand and implement.

    1. count number of team members who had an encounter between 7/1/20 and 6/30/21, then
    2. report the number of leads whose last encounter within the time frame was in the MidWest
    expected ans:
    1. 9/10
    2. 3/10

    Date Region Lead Customer Product
    10/14/2021 MidWest* Tina Amazon CIN Item
    1/7/2021 SouthEast Tina Google Doc COL Item
    10/26/2020 PureWest Chin High Def AIM Item
    5/20/2020 PureNorth Chin OverDone AIM Item
    9/24/2020 MidWest* Sue High Def RAD Item
    1/14/2021 MidWest* Fran Economist AIM Item
    4/3/2020 PureWest Tina High Def RAD Item
    1/20/2021 NorthEast Batt Economist DAB Item
    2/26/2020 SouthEast Tina H and eMA RAD Item
    12/16/2021 MidWest* Gigi OverDone AIM Item
    4/5/2020 NorthEast Batt Amazon AIM Item
    6/24/2020 NorthEast Tina Yahoo Mag RAD Item
    8/22/2021 SouthEast Chin McLendon's RAD Item
    11/9/2021 NorthEast Pham Costco's CIN Item
    3/23/2021 MidWest* Fran High Def XOL Item
    10/3/2020 MidWest* Sue Peet's Nut RAD Item
    4/4/2021 MidWest* Batt Amazon AIM Item
    1/5/2020 NorthEast Shelia High Def CIN Item
    11/6/2021 NorthEast Gigi Women's AIM Item
    9/25/2021 SouthEast Sioux Amazon XOL Item
    11/12/2021 MidWest* Sioux Economist RAD Item
    12/7/2020 PureWest Gigi Google Doc CIN Item
    11/5/2021 PureNorth Sue Quality FC AIM Item
    9/30/2021 NorthEast Gigi Peet's Nut CIN Item
    8/27/2020 NorthEast Fran H and eMA AIM Item
    8/18/2021 NorthEast Gigi OverDone XOL Item
    2/19/2020 PureNorth Tina H and eMA RAD Item
    12/11/2021 NorthEast Gigi McLendon's AIM Item
    3/17/2021 NorthEast Pham McLendon's COL Item
    12/1/2020 PureNorth Sioux Economist RAD Item
    4/5/2021 NorthEast Fran H and eMA NEE Item
    6/4/2020 MidWest* Sioux Google Doc AIM Item
    7/19/2021 PureWest Sioux Google Doc AIM Item
    4/25/2020 PureNorth Sue High Def COL Item
    9/24/2021 PureWest Sue OverDone AIM Item
    6/17/2020 MidWest* Tina McLendon's NEE Item

  94. Katelyn says:


    I am trying to get a formula that would count the cells in column c2:c150 that are greater than 400, less than 500, and the cells in column H2:H150 equal "10"

    Can this be done?

    Thank you in advance for your assistance!

  95. petru says:

    i need a little help :)
    i have a excel file with some documents with barcode and date+time when are created and i need to do somehow so that i know how many documents are before 14:00 PM.The format of the cell is like this 16.02.2021 17:41:37(all this are in a single cell).I can split date and time but i dont know what formula tu use.tks

    • petru says:

      i forgot to say that i could have hundreds of document in the same day so date is the same just time is different

      • petru says:

        hello,is not working.i think because in my collumn i have data+time(in the same collumn),i cam split them but then i dont know :).
        can we somehow comunicate via email? i want to sent you my excel file :)

        • Hi,
          The formula I sent to you was created based on the description you provided in your first request. The cell contains date + time. Everything works. Perhaps your data is not recorded as date and time, but as text.
          Send us a small sample workbook with the source data and expected result to Please shorten your tables to 10-20 rows/columns and include the link to your blog comment.
          We'll look into your task and try to help.

  96. gireesh lal says:

    What if I need to validate the "Sheet No MP1" from a dropdown list for the below criteria

    =COUNTIFS($E$5:$E$10,"=Posted", $F$5:$F$10,"=Sheet No MP1")

  97. Jenny G says:

    Hello - I am currently using this formula to search for a single value in a range of cells:
    =IF(COUNTIF(AS2:AU2,"*" & "Help Center" & "*"),"True","False")

    However, rather than matching to a single value of "Help Center" with wild card existing anyplace within AS2:AU2, I want to search for multiple values so I don't have to repeat the search multiple times. The values I want to search for are:

    Help Center

    Can you help?

    • Hi,
      I’m sorry but your description doesn’t give me a complete understanding of your task. Correct me if I’m wrong, but I believe the formula below will help:

      =IF(COUNTIF(AS2:AU2,”*” & A1 & “*”),”True”,”False”)

      After that you can copy this formula down along the column.
      A1 -- Help Center
      A2 -- helpcenter etc.
      If this is not what you wanted, then describe the problem in more detail.

      • Jenny Gillham says:

        Thanks for the response. This is a long spreadsheet that gets sorted frequently or filtered. Ideally the search values would be on another tab, and not added into a row on the current tab.

        Something like this, with a filter:
        =IF(COUNTIF(AR2:AT2,"*" & !Filter,C1:C7" & "*"),"True","False")

        I also tried this, but it gives a Spill error:
        =IF(COUNTIF(AS2:AU2,"*" & {"Help Center","","","helpcenter",""} & "*"),"True","False")

        For example, I have this forumula in another column, and tried to use a similar filter condition with the other command, but can't get it to work.
        =IF(ISERROR(VLOOKUP(T2,Filter!$A$2:$A$100,1,FALSE)), "NO","Collaboration")

        Is there a way to use countif with wild card and referring to a list of values on another tab?

        Thanks again!

        • Jenny G says:

          I think I just got it! Thanks so much:

          =IF(OR(COUNTIF(AS2:AU2,"*" & Table1[Portals] & "*")),"Out of Scope","False")

  98. Blake says:

    I have a rather large table and I'm trying to highlight rows that meet multiple criteria. Yes I'm a novice. In column CY, each cell has multiple words (for instance: Fire Damage, Split Top, Decayed Top); in column Q each cell has a date (year only). I'm trying to pinpoint and highlight the rows that contain the words "Split Top" in column CY and a date of 1995 or higher in column Q. Every formula I've tried highlight the rows if they're carrying one or the other, or both. For reference, I've highlighted the entire table and went to conditional formatting and entered the following:
    =countifs(($CY2,"*Split Top*")+($Q2>1995))
    Can you help?

    • Blake Clanton says:

      Got it! I never put the comma between Q2 and the parenthesis. Thanks!

      =COUNTIFS($CY2,"*Split Top*",$Q2,">1994")

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