Split Table Wizard for Microsoft Excel

How to split a table into separate files by key column values

Split Excel table into multiple worksheets

Using Split Table Wizard, you can bring a large worksheet to multiple sheets based on the values in the selected key columns.

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Step 1: Select the table

Open Excel workbook with your table and click the Split Table icon in the Transform group under Ablebits Tools tab to run the wizard.

Split Table Wizard icon

The range with your data will be entered automatically, but you can edit it right in the Select your table field, use an icon you’ll see there, or select the table in your spreadsheet.

Select your table by clicking the select range icon
Note. If you have a standard Excel filter enabled, the add-in will process only the visible filtered rows. If you need to work with the entire table, turn the filter off before you start the add-in.

Click Next to continue.

Step 2: Select key column(s)

Key columns are the ones that contain values by which you want to group the resulting tables. You can select one or more columns for consideration; just tick the checkboxes next to the columns with the key values.

Check My table has headers to indicate if the first row in your table contains labels. If it doesn’t, look at the values in the 1st row content column to pick the right records.

Tick the checkboxes next to the columns with the key values
Tip. If you have a lot of columns in your table, take advantage of the checkbox at the top of the list to instantly tick or untick all the boxes.

Click Next to proceed. If you need to get back to step 1, press the Back button in the add-in window.

Step 3: Select destination

This step lets you choose where to place the split tables:

Select the Current workbook radio button
  • Select the Current workbook radio button if you would like to insert the sheets with the grouped records in the same workbook where you have the main table.
  • Pick the New workbook option to place the resulting tables to a new Excel file and define where you’d like to save it on your computer using the Save as file field. Click on the icon with three dots and you will see the Save As window where you can specify the path.
  • Choose Multiple new workbooks to insert each created table in a separate Excel spreadsheet. Use the Save to folder field to browse for the location where you’d like to save new workbooks.

Step 4: Choose additional options

The last step allows you to choose how to name the created Excel sheets or files and specify if you want to preserve original formatting and headers.

Name new worksheets after the values in the selected column(s)

There are two ways the tool can name new sheets:

  • Select the Key values radio button to name new worksheets after the values in the column(s) you select on step 2.
  • Pick the Number radio button to use numbers as spreadsheet names.

You can add any text to the beginning or to the end of the new worksheet names. It can be really helpful if you need to split your table to numerous new sheets, it will help you easily find them in a folder or within the existing workbook.

  • Tick the Before name checkbox and enter the text you want to appear at the beginning of each new sheet name.
  • Check After name to add custom text at the end of all new Excel worksheet names.

You can use the Before name and After name options separately or in combination.

  • To get the header row in all the split tables, select the Copy header option and specify the row with labels in your Excel table.
  • To transfer the current formatting to your new tables, select the Preserve formatting checkbox.

Click Finish and give the tool a couple of seconds to process your data and create new tables.

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