Extracting text and numbers in Excel

How to extract substrings and numbers in Excel 2016, 2013-2007

Add text to the selected cells by position

Text Toolkit contains a tool that allows extracting text, substrings and numbers from one cell to another cell in your Excel worksheet. Forget about the complex formulas with the FIND, MIN, LEFT or RIGHT functions. Extract Text is a perfect alternative that offers you several radio buttons to use whether you want to extract text or numbers.

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Extract all or specific text in Excel

  1. Click on the Extract icon you will find in the Text group on Ablebits Data tab to see the add-in pane. Click on the Extract icon to open the add-in pane
  2. Select the column with values where you want to extract text or numbers. Extract all or specific text in Excel
  3. Click the radio button with the option that corresponds to the way you want to extract values:
    • The first N characters. Enter the number of characters to extract from the beginning of the selected cells.
    • The last N characters. Specify the number of characters to extract at the end of your cell values.
    • Extract text by position. Enter the Position number of the first character and the number of characters to extract.
    • All before text. Type the text that has the substring to extract in front of it.
    • All after text. Specify the text that has the substring to extract behind.
    • Extract numbers. Get all numbers from the selected cells.
  4. Tick the Insert as formula checkbox to recalculate the resulting numbers when the source data change.

    We also recommend choosing to Back up the worksheet as Excel doesn’t let you undo changes made by add-ins.
  5. Click Insert results to see the extracted records in a new column in your worksheet.
  6. You can verify the results on the add-in pane before pasting them to your worksheet.
  7. Press the Extract button to see the results next to the selected cells.
 
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