Extracting text and numbers in Excel

How to extract substrings and numbers in Excel 2016, 2013-2007

Add text to the selected cells by position

Text Toolkit contains a tool that allows extracting text, substrings and numbers from one cell to another cell in your Excel worksheet. Forget about the complex formulas with the FIND, MIN, LEFT or RIGHT functions. Extract Text is a perfect alternative that offers you several radio buttons to use whether you want to extract text or numbers.

Free Download
7-day fully functional version

Extract all or specific text in Excel

  1. Click on the Extract icon you will find in the Text group on Ablebits Data tab to see the add-in pane. Click on the Extract icon to open the add-in pane
  2. Select the column with values where you want to extract text or numbers.
  3. Click the radio button with the option that corresponds to the way you want to extract values:
    • The first N characters. Enter the number of characters to extract from the beginning of the selected cells.
    • The last N characters. Specify the number of characters to extract at the end of your cell values.
    • Extract text by position. Enter the Position number of the first character and the number of characters to extract.
    • All before text. Type the text that has the substring to extract in front of it.
    • All after text. Specify the text that has the substring to extract behind.
    • Extract numbers. Get all numbers from the selected cells.
    Extract all or specific text in Excel
  4. Tick the Insert as formula checkbox to recalculate the resulting numbers when the source data change.

    We also recommend choosing to Back up the worksheet as Excel doesn’t let you undo changes made by add-ins.
  5. Click Insert results to see the extracted records in a new column in your worksheet.
Contact us
  Publish your message on our support forum

Our working hours: 0am to 10am PST; 3am to 1pm EST; 8am to 6pm CET.

Ultimate Suite for Excel Professionals
60+ professional tools for Excel 2016-2007 to do your daily work
Incredible product, even better tech support…AbleBits totally delivers!
Deborah Bryant
Anyone who works with Excel is sure to find their work made easier
Jackie Lee
The best spent money on software I've ever spent!
Patrick Raugh
Ablebits is a fantastic product - easy to use and so efficient.
Debra Celmer
Excel is at its best now
Annie C.
I don't know how to thank you enough for your Excel add-ins
Jennifer Morningstar
Anybody who experiences it, is bound to love it!
Kumar Nepa
AbleBits suite has really helped me when I was in a crunch!
Nelda Fink
I have enjoyed every bit of it and time am using it
Christian Onyekachi Nwosu
It's the best $100 we've ever spent!
Mike Cavanagh
I love the program, and I can't imagine using Excel without it!
Robert Madsen
One word… WOW!
Dave Brown
Love the products!
David Johnston
It is like having an expert at my shoulder helping me…
Linda Shakespeare
Your software really helps make my job easier
Jeannie C.
Thanks for a terrific product that is worth every single cent!
Dianne Young
I love your product
Brad Gibson
Sheila Blanchard
Excel add-ins and Outlook tools - Ablebits.com