Explore your files in Google Docs

Search & Navigate displays all your doc headings, bookmarks, images, and tables on different tabs in the sidebar. Its instant search filters data by keywords on all tabs at once. You can also see text search results on a separate tab to navigate to any part of the document.

Video: How to explore your file in Google Docs

How to work with Search & Navigate

Start the add-on

To begin with, open the add-on fromĀ Add-ons > Search & Navigate > Start:
Run Search & Navigate from the Google Docs menu.
You will see the add-on sidebar with 5 tabs for you to navigate the document.

Browse the document by headings

Open the first tab, and the entire structure of your document will be shown in a tree view. Expand or collapse any heading to see all levels of content you have:
Use the table of contents to navigate the doc by headings.

  1. Point your mouse to any heading to see its level or click on it to jump to the corresponding chapter of the document.
  2. To see only headings of the first level (H1) click on the Collapse button. Click again to expand the list back.
  3. To refresh the list, press the Refresh button at the bottom of the sidebar.
Tip. You can also enable auto-update in theĀ Options.

Work with bookmarks

The Bookmarks tab contains a full list of bookmarks in the order they appear in the document. By clicking on the bookmark in the list, you will jump to the referred place in the document.

All bookmarks have the same name by default, each one displays the referred text so you could recognize where it leads:
Add, rename, delete, or get a link to the bookmark.

  1. The button with three dots will give you access to 3 ways to manage the bookmarks:
    • Choose Rename to change the name of your bookmark. Enter a new name in the editable field and confirm changes by pressing Enter on your keyboard:
      Enter a new name and save or cancel changes.

      Tip. Click the button with a tick to save the new name or the button with a cross to cancel changes.
    • Choose the Link option to get a link to the bookmarked place in the document:
      Create a link to your bookmark.

      Tip. Press Enter to save changes or click the button with a cross to cancel them.
    • Remove a bookmark by choosing the Delete option.
  2. To create a new bookmark, select the desired paragraph in the document and click on the Add button at the bottom of the sidebar.
    Tip. You can choose to rename the bookmark or get a link from the drop-down menu right away.
  3. The Refresh button at the bottom of the sidebar will update the list of bookmarks.

Manage images or tables

All the images and tables you have in the document are listed with their titles (the text above them) on their respective tabs. Select an image or table in the list and you'll jump right to it in the document:
Check the list of all images from your document.

Find text

The Search field comes in handy when you need to look for a specific text, bookmark, picture, or table quickly.

Once you enter a word there, the add-on starts looking for matches on all tabs, i.e. in all types of data, simultaneously:
Search for certain text within all elements of your document.
You can see the number of matches under each tab icon.

Tip. You can make search case sensitive in the Options.

Switch between the tabs to see the results in context:

  • The first tab has the headings with the entered text highlighted in yellow. It will also let you see a list of found items within each section.
  • The tabs with bookmarks, images, and tables will show only those titles that contain the keywords.
  • To see all occurrences of the entered word in the document text, go to the last tab. You can navigate to any found sentence by clicking on the result.

Set additional options

There are three additional options that let you automate the add-on work according to your needs:
Additional options will contribute to a better performance.

  1. Check off the first one to always start the add-on when you open this particular document.
  2. Select the second option to automatically synchronize and update the list of headings, bookmarks, images, and tables from your document.
  3. Tick off the last checkbox to consider the case when entering the text you are looking for in the document.

Responses

Christine Calhoun says:
December 16, 2018 at 9:28 pm

There is no start button for me to use this add on anymore. I had this in my google docs for free before. When I go into add ons and search for it it says manage next to the add on instead of free. Do I have to purchase it somewhere now? If so how? When I click on purchase it takes me to a page with a bunch of other things not search and navigate add on.

Thank you.

Reply

Thank you for reporting this problem, Christine.

If you see the green Manage button next to the add-on name, it means it's already installed to your Google Docs. You should see it directly under Add-ons > Search & Navigate > Start (not in the Manage add-ons section).

If it's not there, please try to reload the spreadsheet and see if the Start option appears in the menu.
Also, please try and go to Add-ons > Manage add-ons, click the Manage button next to the add-on name, and make sure the option to Use in this document is checked.

If this doesn't help as well, please email us to support@ablebits.com with the screenshot of what you see in the menu and specify what browser and operating system you use.
We'll do our best to assist you.

Reply

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If you have any questions or issues with this add-in, please feel free to post your concerns in the comments area. As soon as we answer, a notification message will be sent to your e-mail. If you do not want to share your thoughts in public, please contact us at support@ablebits.com.
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