Combine data from multiple sheets into one

This tutorial shows how to use the Combine Sheets add-on to join tables from multiple sheets together. Learn how to save the column order and original formatting of combined tables and put the result where you decide.
Combine sheets based on their headers.

Before you start

Please bear in mind that Google Sheets limits the total number of possible cells in your file up to 2 million cells.

How to use the Combine Sheets add-on

Start Combine Sheets

Run the utility from the Google Sheets menu: Add-ons > Combine Sheets > Start.
Run the add-on from the Google Sheets menu.

Tip. You can also find Combine Sheets in the Merge & Combine group in the Power Tools add-on:

  1. Access Merge & Combine from the corresponding Google Sheets menu:
    Merge & Combine in Power Tools.
  2. Click the Combine sheets icon on the Power Tools sidebar:
    The Combine Sheets icon in Power Tools.

Step 1: Select the sheets to combine

On this step you choose the spreadsheets you want to combine:
Check the sheets you want to combine.

  1. Tick off the Sheets checkbox if you want to combine all spreadsheets from the tree view together.
  2. Press Add files from Drive to import and merge more files.
    Tip. If you don't remember the exact location of the file or simply don't want to browse from folder to folder, use the Search field at the top of the Import files from Drive window instead.

    Simply enter the word your spreadsheet name may contain, press Find, and the add-on will scan all Drive folders, including Shared with me, for both exact and partial name matches. You will see the list of these spreadsheets in the Combine Sheets tree view.

    Hover the mouse cursor over any spreadsheet, and you will see its location:
    Search for specific files all over your Google Drive using a part of its name.

    Tip. You can add a few files at a time. Just click their names to see them highlighted in light-blue. Click Add to work with these files or click on the names once again to cancel the choice:
    Add more sheets to bring them together.
  3. If you added the spreadsheet by mistake or simply no longer want to use it for merging, select it in the list and click the Exclude button.
  4. If some sheets have extra data, you can limit the range of interest. To do that, click All data next to the sheet name under the Ranges column and do one of the following:
    • Type the range.
    • Click the Select range icon and highlight the cells on the sheet manually.
    • Click the Select range icon, select any cell within your table, and press Auto select. This will automatically pick the entire used range:
      Select the needed range manually.

When the sheets you want to work with are selected, click Next.

Step 2: Tweak extra options to combine spreadsheets into one

The add-on lets you personalize the way it's going to combine data:
Use additional options to merge sheets.

Choose how to transfer the data from the sheets

  • If your tables contain similar columns arranged in different ways, pick to Consider table headers. This option lets the add-on combine worksheets based on their headers.
    Tip. This way you will avoid extra header rows before each table - only the data will be transferred.
  • If you want to save the original look of each table, check the box called Preserve formatting.
  • The last option, Separate the copied ranges by a blank row, will add an empty row between the tables so that you could easily find where one range ends and the next one begins.

Decide where to put the result

  • Select New spreadsheet to review the resulting table in a new file. Combine Sheets will create it automatically.
  • Use the New sheet option to place your output table to a new tab within the opened file.
  • In case you want to put the combined data to a particular place in a spreadsheet, tick off Custom location and enter or select the leftmost cell of the future joined table.

If you want to select other sheets or add a few more, click Back.

Press Combine to merge the data.

Get the result

At the end, you will see the message saying how many sheets have been combined. Your data will be collected together in a new place according to the options you selected.

Tip. If you chose to put the results to a new spreadsheet on step 2, the add-on will offer you a link to open the new file right away.
Get the result message saying how may tables were joined.

Post a comment

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