Template Phrases for Microsoft Outlook

How to paste a template into the message

For Microsoft Outlook 2010 (32-bit and 64-bit), Outlook 2007, Outlook 2003.

• Create a new template
• Paste a template into the message
• Manage templates tree
• Share templates
• Back up and transfer your templates
• Quickly find the necessary templates
• Work with the Favorites
• Template Phrases Options
• Manage the add-in pane
• Back to Template Phrases Overview

Paste a template into the message

You can use one of the following three ways of inserting a template into your e-mail message:

1. Double-click on the template in the template tree.
2. Select a template in the template tree and click the Paste icon on the Template Phrases toolbar.
3. Select a template in the template tree, right-click on it and select the Paste option.

   Tip: The text of the selected template is shown in the Preview window at the bottom of the add-in's pane.

   

Assign a shortcut to the template

You can assign a keyboard shortcut to a given template and have it inserted into the message by pressing a hotkey. This is a very useful option for the most frequently used templates.

Here is how to assign a shortcut to a template:

1. Select the template in the list and click Edit.
2. Click on a little arrow next to the Shortcut: field at the bottom of the Edit template window.
3. Select a shortcut for the template from the drop-down list. There are 10 shortcuts available from Ctrl+Shift+9 to Ctrl+Shift+0.
4. Click "OK" in the Edit template window to save changes.
   The templates with shortcuts are marked with numbers from 1 to 10 in the template tree.
   

Insert templates automatically when you create a message

You can also assign a special shortcut to your template: New, Reply, Reply to All or Forward.

Such templates will be inserted automatically when you create a new message, create a reply, etc.:

1. Select the template in the list and click Edit;
2. Click on a little arrow next to the Shortcut: field at the bottom of the Edit template window.
3. There are 4 special shortcuts you can choose from the drop-down list:
   • Select New if you'd like the template to be inserted into all new email messages by default;
   • Select Reply if you want the template to be inserted into all replies you create;
   • Choose Reply to All if you need the template each time you click "Reply to All";
   • Select Forward for the template to be available in all forwarded messages.
   Pick the shortcut you need
4. Click "OK" in the Edit template window to save changes.
   The templates with shortcuts are marked with the respective message icon in the template tree.

See Next

• Manage templates tree

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