Template Phrases for Microsoft Outlook

How to manage the plug-in options

For Microsoft Outlook 2010 (32-bit and 64-bit), Outlook 2007, Outlook 2003.

• Create a new template
• Paste a template into the message
• Manage templates tree
• Share templates
• Back up and transfer your templates
• Quickly find the necessary templates
• Work with the Favorites
• Template Phrases Options
• Manage the add-in pane
• Back to Template Phrases Overview

Pane options

The Template Phrases pane is also available when reading messages. This will let you create templates based on the messages already written and sent by you or your correspondents. To see the Templates pane in all types of messages:

1. Click on the Options icon at the bottom of the pane.
2. Open the Pane tab in the Template Phrases Options window.
3. Select the checkbox Show pane when reading messages and click OK.
4. If you want to change the position of the pane in your messages, select the Show the pane on the left or Show the pane on the right radio button respectively and click OK.

You can also disable Template Phrases toolbar in your Outlook by unchecking the Show Template Phrases Toolbar in Outlook check box and clicking OK.

Disable and enable confirmations

When working with the templates, you may see two confirmation dialog boxes: one asking if you are sure you want to delete a template or a folder and the other letting you know if the ~%ATTACHFILE= macro worked and if the file was added. You can disable or enable these confirmations:

1. Click on the Options icon at the bottom of the pane.
2. Open Confirmations tab in the Template Phrases Options window.
3. Select the checkbox next to the confirmation to disable it and unselect the checkbox to enable the confirmation and click OK.

Search options

You can specify the number of saved search requests and clear the list:

1. Click on the Options icon at the bottom of the pane.
2. Open the Search tab in the Template Phrases Options window.
3. You can specify the number of search requests to be saved in the Remember the last… field; just enter the number or click the up and down arrows next to it.
4. If you want to delete all previous search requests, select the checkbox Clear the list and click OK.

Recent templates options

The most recently used templates are added to the Recent tab automatically. You can clear the list, specify the way you want to sort the templates and define the number of templates you want to see on this tab:

1. Click on the Options icon at the bottom of the pane.
2. Open the Recent tab in the Template Phrases Options window.
3. You can sort the recent templates by frequency of use, name or simply by last used ones. Just select one of the criteria from the drop-down list.
4. You can specify the number of recent templates you see in the Remember the last… field; just enter the number or click the up and down arrows next to it.
5. If you want to delete all the templates you see listed on the Recent tab, select the checkbox Clear the list and click OK.

See Next

• Manage add-in pane

Download now and see how it can help you