Template Phrases for Microsoft Outlook

Insert text templates into Outlook email messages

With this helpful add-in you can instantly reply to Outlook emails with templates without having to type the same text over and over again.

Save hours of time - instantly reply using a template.
All email templates you create are organized in a multi-level tree structure.
Insert text into Outlook e-mail in a click.
Store text formatting, pictures, attachments in your templates.
Easily find the needed template with instant search.
Assign shortcuts to most frequently used Outlook templates or add them to Favorites.
Use various macros to auto fill message fields etc.
Share your templates on a network drive, make them company-wide.

Reply with templates in Outlook 2010, 2013-2003

Complete support for:

Reply with a template in a click!

Template Phrases plugin helps you paste typical replies in Outlook e-mails

Template Phrases for Microsoft Outlook is undoubtedly a very useful tool for anyone who extensively uses e-mail in their daily work, from technical support personnel to sales managers. All you need is to create a template once, then you can freely insert this text into your Outlook message.

Greetings, signatures, answers to frequently asked questions, words or phrases can be typed hundreds of times; the same things are explained to your clients or partners again and again. How nice it would be have all these thank you templates, signatures and other regularly used text snippets ready to be inserted into your Outlook message. Picking the right template with text formatting, hyperlinks, images, attachments, and pasting it into an e-mail in a flash, this is exactly what our Outlook template add-in offers! Below you will find how replying with a template can save you hours of precious time.

Template Phrases for Outlook - key benefits

See all your Outlook email templates at a glance

You see all your templates at a glance organized in a multi-level tree structure, and you also see the full text of the currently selected template in the preview window.

Feature-rich formatting for HTML mail templates

Add basic text formatting to your templates - bold, italic, bullets, headers, etc. Insert any pictures, signatures and hyperlinks into your Outlook templates. Edit their text the way you are used to.

Company-wide templates

The Shared templates feature is really helpful if you work in a team and want to share your Outlook templates with co-workers. All you need is to drop your templates to a shared network drive.

From now on, you can be absolutely sure that all your clients receive the most competent, thoroughly written and proof-read answers.

Auto fill message fields with template macros

You get a pretty good set of template macros, to automatically add BCC/CC recipients when replying to your emails using templates, request Read or Delivery receipts, and to do a whole lot of other things which you do manually dozens of times a day.

You can also benefit from a macro that will prompt you to enter a given value every time you paste the template or pre-populate a value selected from the drop-down list. E.g. the time or date for a meeting template and so on.

Insert text in Outlook with a shortcut

Assign shortcuts to most frequently used templates or save time by automatically inserting text of a template into all new Outlook emails, replies or forwards

Export / import template phrases

You can import and export all your templates or a selected folder with a mouse click, and access your templates on several PCs.

Instant search in email templates

With incremental search you can find the needed email template by entering a few letters in no more than a second. You simply start typing the keyword or keywords on the Search tab. As you type, all templates containing this word, or its part, appear in the Template Phrases for Outlook pane. Just double-click on the needed name to use this template in your reply.

Have favorites and recently used templates at hand

With this outlook template tool you can arrange the most frequently used templates so that you can pick one of your favorite wordings in an instant.

You can also see the most recently inserted texts or sort them by name or frequency of use.

Easily create and insert template text in Outlook

Download and install the Template Phrases for Microsoft Outlook plug-in.
Create a new message or click Reply. In the Microsoft Outlook message window, you will see the Template Phrases pane.
Select the frequently repeated text snippet. This may be a sentence, a few paragraphs or an entire message with signature, pictures and hyperlinks.
Click on the New template button in the plug-in's panel and give a name to the new Outlook email template.
Click OK. That's it :-)

Now instead of retyping the same text over and over again, you can instantly reply with a template. Just select the necessary text snippet in the Template Phrases pane and double-click on it. Template text will be inserted into Outlook email where the cursor is placed.

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How to work with Template Phrases

Free Download

Free 15-day trial version, 16.56 MB

It is simply a low cost time saver

With the amount of mail I receive each day - I could not get the job done if the program was missing. Thanks for an affordable easy to use aid - it is simply a low cost time saver. Bill Agle

First-hand experience of Template Phrases users

The Outlook users share their experience with Template Phrases:

Political campaigns: quick way to standardize and streamline email responses with Template Phrases add-in

Need more testimonials?

Everyone in our Support team uses Template Phrases in their everyday work, and this Outlook add-in has been saving us a great deal of time and money!